Systems Saved Me®

In this powerful episode, business consultant and podcaster Angela Henderson takes over the Systems Saved Me podcast to walk you through how to stop flying blind and start scaling your business with strategy. Angela breaks down the startling truth about how many business owners operate without a plan and what to do instead. She outlines the four pillars of a personalized business strategy, shares a client case study that went from messy 30k months to streamlined 50k months, and offers practical questions to design your business growth for 2026 with clarity and purpose. If you’re done winging it and ready to lead like a CEO, this episode is your call to action.MORE ABOUT ANGELA:Angela's WebsiteAngela's FreebieAngela's PodcastAngela's FacebookAngela's LinkedInAngela's InstagramTIMESTAMPS:0:00 – Why 70% of business owners lack a strategy—and the high cost of winging it3:30 – The four pillars of a personalized business strategy that drives results8:45 – Real-life example: How one client simplified, scaled, and added $20K/month in 90 days

In this follow up episode, business coach and system strategist Katelyn Hamilton returns to the Systems Saved Me podcast to break down why hiring isn’t always the answer to overwhelm. If you're scaling your business and thinking “I just need to hire someone”, pause before you post that job description. Katelyn shares how to assess what kind of support your business actually needs, the major differences between VA’s, OBMs, PMs, and her unique role of a Business Efficiency Partner, and how to build your team like you build your tech stack—with strategy and intention. If you're ready to create space, avoid burnout, and lead your business with more clarity and alignment, this episode is your roadmap.MORE ABOUT KATELYN: Katelyn's WebsiteKatelyn's FreebieKatelyn's FacebookKatelyn's InstagramKatelyn's LinkedInKatelyn's ThreadsTIMESTAMPS:0:00 – Introduction to the episode and the mindset shift around hiring2:14 – Katelyn explains why hiring isn’t always the solution to overwhelm5:05 – Common mistake: Hiring support without understanding the real problem8:42 – Real-life example: Restructuring team roles inside a social media agency13:25 – Breaking down the differences between VAs, PMs, OBMs, and Business Efficiency Partners20:16 – Why systems (not just people) are often the real bottleneck24:40 – The origin of the “Business Efficiency Partner” role and when to hire one31:04 – The importance of audits before adding to your team36:11 – Final mindset shift: You can't scale chaos—structure + clarity equals freedom

In this incredible episode, business coach and system strategist Katelyn Hamilton takes over the Systems Saved Me podcast to explore how AI can act as your silent business partner. Katelyn dives into the top three myths that keep entrepreneurs from using AI effectively—and debunks them with real, relatable examples. From building a brand-aligned messaging guide with ChatGPT to creating high-converting content and streamlining business strategy, she shares her exact prompts, tools, and methods. If you're ready to save time, simplify decision-making, and amplify your creativity (without losing your voice), this episode will open up a whole new way of working.MORE ABOUT KATELYN: Katelyn's WebsiteKatelyn's FreebieKatelyn's FacebookKatelyn's InstagramKatelyn's LinkedInKatelyn's ThreadsTIMESTAMPS:0:00 – Introduction to Katelyn Hamilton and her journey from PR to business coaching and systems strategy3:18 – How AI became a powerful addition to Katelyn’s business and why it’s not a tech-heavy episode5:45 – The three biggest myths around AI—and why they’re holding business owners back10:52 – Step 1: Building a brand-aligned messaging guide with ChatGPT17:49 – How to train ChatGPT to sound like you and work like a true business partner22:38 – Step 2: Creating content faster using messaging foundations and AI prompts30:50 – Step 3: Using AI to test, refine, and build business strategy36:35 – Real-life examples of AI helping with client responses, meal plans, trip planning, and even a new business launch

KJ Blattenbauer, a savvy publicist and founder of Here's APR, dives into visibility strategies for entrepreneurs. She unveils a five-system framework to build confidence through proof, emphasizing the creation of a 'Proof of Awesome' folder. KJ explains the importance of a 'message manual' for consistent brand storytelling, and how to document successes in a 'visibility vault.' She also shares tips on delegating visibility tasks while preserving authenticity and managing the emotional side of being in the spotlight.

KJ Blattenbauer, founder of Hearsay PR and PR mentor, dismantles the myth that public relations is just for big names. She shares five simple systems for small businesses to become press-ready without stress. Learn how to craft a compelling hook and why a well-prepared media bio is essential. KJ emphasizes the importance of a media-ready photo library and a structured pitch template. Plus, she reveals that consistency is key to building visibility over time. Tune in to find out which system to implement first!

Royah Loie, a digital marketing strategist and web designer, shines a light on how strategic design can elevate your business. She discusses the importance of cohesive visuals in winning client trust and driving conversions. By diving into the psychology behind design elements like color and typography, Royah reveals how these factors can influence buyer behavior. With real-world case studies, she showcases how small design tweaks have doubled conversions for various brands. Prepare to transform your branding strategy immediately!

Royah Loie, a digital marketing strategist and web designer, dives into vital online security for small businesses. She shares a chilling hacking scenario to underline the importance of protection. Royah highlights essential tools like VPNs, encrypted email with ProtonMail, and privacy screen filters. She emphasizes compartmentalizing your digital life and using unique email aliases to identify breaches. Plus, she suggests setting a recurring 'business protection day' to keep security measures fresh. It's all about layering defenses for peace of mind!

In this episode of the Systems Saved Me podcast, guest host Selma Dawelbeit, founder of Syswell Consulting, returns to expose the hidden ways your business could be leaking revenue even when sales look solid on the surface.Selma breaks down three process fixes that unlock what she calls "hidden revenue” by eliminating common sources of waste like slow approvals, murky team handoffs, and inconsistent operations. You’ll learn how to optimize before you automate, spot the root causes behind cash leaks, and use AI to amplify success not chaos. Packed with real-world examples and actionable steps, this episode is your roadmap to rescuing revenue without adding more tools, people, or budget.MORE ABOUT SELMA: Selma's WebsiteSelma's FreebieSelma's LinkedInSelma's YouTubeSelma's XTIMESTAMPS: 0:00 – Intro: Why more resources aren’t the answer when revenue feels leaky3:06 – The 3 categories of hidden revenue loss in your business5:27 – Why automating a broken process just makes bad results faster7:42 – Fix #1: Clarify handoffs (and why roles must be crystal clear before automating)12:10 – Fix #2: Remove bottlenecks by identifying process constraints17:40 – Fix #3: Standardize success so your team and your AI can replicate what works23:04 – Your 4-step roadmap for fixing broken processes before layering on AI27:30 – Final thoughts + how to grab Selma’s free Revenue Rescue Audit

Selma Dawelbeit, Founder and CEO of Syswell Consulting and a Lean Six Sigma Black Belt, dives into the transformative power of the 5 Whys. She reveals how most business issues are due to flawed processes, not people, and shares real-life stories about overcoming cash flow challenges and proposal delays. Selma warns against blindly applying AI to broken systems and provides a quick guide for running a 15-minute 5 Whys session. Her key takeaway? Prioritize process optimization before introducing technology for lasting solutions.

Kristina Bartold, co-founder of Social Snippet, shares her expertise as a social media strategist focused on community engagement. She and Maria dive into why follower count is overrated and how building genuine connections drives revenue. They advocate for two-way conversations in DMs and the value of offering free, actionable content to foster trust. Kristina discusses using tools like ManyChat for lead capture and emphasizes creating frictionless buying experiences. Finally, they reveal how to leverage Instagram Stories for engagement and sales.