GA 522 | Continuous Improvement at Jack Henry with April Bell
Apr 4, 2024
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Guest April Bell discusses how Jack Henry uses Toyota Kata for continuous improvement, quantifying waste in office settings, and the intersection of tools and scientific thinking. They explore challenges, vision, and advice for getting started.
Transitioning to Kata improved alignment and clarity in continuous improvement efforts at Jack Henry.
Integrating scientific thinking and Kata methodologies enabled Jack Henry to quantify and reduce waste in office settings effectively.
Deep dives
Challenges with Traditional Continuous Improvement Approaches
Using methodologies like DMAIC and A3 thinking posed challenges for Jack Henry in aligning them with their unique operational processes, leading to difficulties in engaging employees and translating concepts to tasks like phone calls and emails where traditional frameworks didn't directly apply. The team found these methods cumbersome, with excessive documentation hindering progress until they shifted to a more suitable approach with the Toyota CODA scientific thinking framework.
Implementing Scientific Thinking and Kata for Improved Results
Transitioning to Kata brought clarity and alignment to Jack Henry's continuous improvement efforts, enabling better correlation of tasks and processes. By emphasizing a simpler, scientific thinking approach, employees could focus on smaller, achievable target conditions, driving quick wins and fostering excitement and dedication toward improvement initiatives. The effective implementation of Kata led to enhanced problem-solving and a more engaged workforce within the organization.
Expanding Continuous Improvement Practices Beyond the Organization
Jack Henry's commitment to disseminating continuous improvement knowledge extended to external clients, showcasing their dedication to sharing best practices beyond company boundaries. By incorporating Kata principles into client programs and fostering coaching and awareness initiatives, Jack Henry aimed to not only enhance internal processes but elevate industry standards and client outcomes through widespread adoption of scientific thinking and improvement methodologies.
Balancing Traditional Tools with Scientific Thinking in Office Environments
The integration of traditional improvement tools with scientific thinking and Kata methodologies helped Jack Henry address the challenges specific to office environments. By quantifying and reducing waste in non-manufacturing settings such as email exchanges and meetings, the team could demonstrate measurable improvements, enhance productivity, and streamline communication processes. The strategic use of data-driven insights and simplified tools enabled a more efficient approach to problem-solving and waste reduction.
This week's guest is April Bell. Ron and April discussed how Jack Henry uses continuous improvement, specifically Toyota Kata. They also explored quantifying waste in an office setting, and the intersection of tools and scientific thinking. An MP3 audio version of this episode is available for download here.
In this episode you'll learn:
April's favorite quote (2:08)
Her background (2:56)
Some of the challenges Jack Henry has faced with continuous improvement (4:57)
Their experience with kata (8:38)
The framework they use (12:03)
How they quantify waste (13:38)
Their vision and plan (16:25)
The intersection of tools and scientific thinking (18:40)
The challenges they're facing (19:59)
Advice for getting started (25:30)
Podcast Resources
Right Click to Download this Podcast as an MP3
April on LinkedIn
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What Do You Think?
Have you used kata in an office setting?
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