Real Estate Insiders Unfiltered Agent Series 17: Tom Toole's Real Estate Playbook: 500 Deals a Year
Dec 22, 2025
In this engaging conversation, Tom Toole, founder of a high-volume Philadelphia real estate team, shares his journey in real estate from getting licensed at 19 to closing over 500 homes a year. He emphasizes the importance of professionalism, accountability, and clear communication in the industry. Tom outlines four daily activities crucial for agents' success and discusses the myth of balance versus the pursuit of harmony between work and family. He also shares his tech stack, the role of AI, and offers practical scaling advice for team leaders.
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Early Start And A Market Trial By Fire
- Tom got his license at 19 working in his father's brokerage and applied business school lessons to real estate.
- Surviving 2008 forged his commitment to service and running a disciplined business.
Harmony Beats Balance
- Balance as a goal is a myth; aim for harmony instead that you actively create with family and work.
- Harmony requires deliberate conversations, guardrails, and shared effort, not passive equilibrium.
Rebuild After Rapid Growth Pains
- After 2020 the team shrank and expanded quickly, exposing wrong management seats and recruitment mistakes.
- Tom restructured, promoted internally, and rebuilt systems to recover profitability and scale.