Microsoft Teams Phone Success at Derby City Council
Jan 22, 2025
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Kathie Anderson, the IT Change Manager at Derby City Council, shares her experience navigating the shift to Microsoft Teams during the pandemic. She reveals how they condensed a six-month transition into six weeks to support remote work. Kathie discusses the integration of Luware's contact center solution, enhancing the council's communication and efficiency. The conversation also touches on valuable insights gained from Power BI reporting, which helps track call patterns and performance, ensuring essential services respond effectively to community needs.
Derby City Council successfully transitioned to Microsoft Teams in just six weeks during the pandemic, enhancing remote communication capabilities for staff.
The integration of Luware's technology improved contact center operations by allowing staff autonomy in managing workflows, resulting in quicker responses to customer inquiries.
Deep dives
Transforming Communication in Local Government
Derby City Council transitioned from a traditional PBX system to a more modern telephony solution by adopting Skype for Business and later Teams Phone, significantly enhancing their communication capabilities. The challenge of migrating quickly during the COVID-19 lockdown led to an accelerated rollout of Skype, which took only six weeks instead of the planned six months. This shift was crucial for an organization where many employees were used to working in physical offices and suddenly needed effective remote communication tools. The support from LoopUp was pivotal, allowing them to swiftly adapt to new technologies and prepare for future advancements such as Teams integration.
Empowering Contact Center Staff
The implementation of Luware technology transformed Derby City Council’s contact center operations by providing intuitive tools that empowered staff to manage their systems independently. Previously reliant on an outdated Cisco environment, the staff faced significant delays when making necessary changes, but now, team leaders can adjust scripts and manage workflows autonomously. This newfound autonomy leads to quicker responses to customer needs and improved service delivery, given that the contact center manages varied inquiries across multiple services. Such a shift not only cuts down on response times but also fosters a culture of self-sufficiency and innovation within the organization.
Enhancing Customer Service Through Technology
The use of a chatbot named Darcy at Derby City Council has significantly streamlined operations by addressing low-level inquiries before they reach human agents. This digital assistant helps manage the volume of calls and enables the contact center to focus on more complex questions, thereby improving overall efficiency. The integration of advanced routing and scalable cloud architecture ensures that the council can effectively handle peak periods, such as council tax reminders, without compromising service quality. This strategic utilization of technology has enhanced the council's ability to respond swiftly to emergencies, illustrating the critical role of improved telephony solutions in public service.
Kathie Anderson, IT Change Manager at Derby City Council, shares the experience of transitioning to Microsoft Teams and meeting the unique challenges faced by local authorities.
How Derby City Council transitioned from PBX to Skype for Business and then to Microsoft Teams during the pandemic, condensing the six-month rollout into just six weeks to facilitate remote working
Integration of Luware's contact center solution into Microsoft Teams, improving flexibility and efficiency
The significant positive impact on essential services, ensuring critical calls are not missed and enabling rapid response
The power of Luware's Power BI reporting allows Derby City Council to gain valuable insights into call patterns and performance
Thanks to Luware, this episode's sponsor, for their continued support.
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