Sheila Heen, negotiation expert from Harvard, discusses how to handle difficult conversations. She explains the three hidden conversations in difficult discussions, how to acknowledge your contribution without assuming blame, and how to share emotions without getting emotional. The podcast also explores examples of difficult conversations like asking for a raise and emphasizes the importance of empathy and understanding in resolving conflicts.
Difficult conversations have three hidden conversations: what happened, feelings, and identity.
Understanding the nature of common difficult conversations helps navigate them more effectively.
Shifting from avoidance and battle messaging to a learning conversation fosters constructive dialogue and resolutions.
Deep dives
Understanding Difficult Conversations
Difficult conversations, whether in personal or professional settings, are often avoided due to anxiety, anger, and awkwardness. However, Sheila Heen, author of the book 'Difficult Conversations: How to Discuss What Matters Most,' explains that these conversations can be handled effectively by shifting the framework. There are three hidden conversations taking place during difficult conversations: the 'what happened' conversation, which involves differing perspectives on the situation; the 'feelings' conversation, where emotions come into play and need to be addressed honestly; and the 'identity' conversation, which involves how the conversation affects a person's sense of self. By recognizing and managing these conversations, productive and meaningful discussions can be fostered.
Common Difficult Conversations
Difficult conversations occur in various areas of life, including feedback discussions and conversations across differences or cultures. These situations often involve conflicts, disagreements, and strong emotions. Examples could be giving and receiving feedback about behavior that impacts relationships, talking to a boss about conflicting opinions or client-related challenges, or discussing sensitive topics like politics or religion. Sheila Heen points out that understanding the nature of these common difficult conversations can help individuals navigate them more effectively.
Shifting Approaches to Difficult Conversations
Sheila Heen highlights two common approaches people take in difficult conversations: avoidance and battle messaging. Avoidance involves sidestepping the conversation, venting frustrations to others instead of addressing the issue directly. Battle messaging, on the other hand, consists of confrontational and accusatory approaches, where individuals focus on being 'right' and placing blame on the other person. Heen suggests shifting from these approaches to a learning conversation, where the focus is on understanding differing perspectives and jointly contributing to the problem. By acknowledging emotions without becoming emotional and approaching the conversation with curiosity rather than certainty, individuals can foster a more constructive dialogue and work towards resolutions.
Focusing on Contribution in Difficult Conversations
In difficult conversations, it is crucial to shift the focus from blame to contribution. Lowering the stakes and untangling how we arrived at the conversation allows us to understand what needs to change. By adopting a learning stance, we can recognize that we may not fully understand the other person's perspective and intentions. It is important to ask questions and genuinely understand how they see the situation. Recognizing that they possess information we don't have about previous conversations or events can help us grasp their view better. We should aim to put our puzzle pieces on the table and work towards a more complete picture to figure out what needs to change.
Disentangling Intent from Impact in Difficult Conversations
In difficult conversations, it is crucial to disentangle intent from impact. Our brains often jump to assuming negative intentions when we feel impacted negatively. However, it is essential to assume we don't know someone's intentions and focus on discussing the impact we experienced. We should craft questions to make unspoken things explicit and avoid attributing intentions to others. Moreover, starting the conversation from a third story, describing the problem as a difference rather than casting blame, can create a more productive dialogue. It is important to assume good faith or acknowledge that we don't have all the answers, as it paves the way for understanding and resolving the issue.
Asking for a raise. Disagreeing with your boss. Telling your neighbor that their dog's barking is bothering you. Talking about money with your spouse. Debating politics with a friend. These are all difficult conversations fraught with anxiety, anger, and awkwardness. Many people just avoid them, but my guest says that with the right framework, you can handle even the most pitfall-laden exchanges. Her name is Sheila Heen, she's spent twenty years developing negotiation theory and practice as part of the Harvard Negotiation Project, and she's one of the co-authors of the book Difficult Conversations: How to Discuss What Matters Most. Sheila starts things off by sharing the most common difficult conversations people encounter professionally and personally and the most common unhelpful ways people deal with them. She then explains how every difficult conversation actually has three hidden conversations going on, how people confuse the impact of what others say and do with their intentions, how you can acknowledge your contribution to a problem without assuming the blame, how to share your emotions without being emotional, and how to generally move a conversation from being about combative confrontation, to being about exploring each other's stories.