182: Creating Standard Operating Procedures that Actually Work with Kelli Segretto
Oct 25, 2023
auto_awesome
Kelli Segretto, an operations expert, joins host Jordan to discuss best practices for creating standardized operating procedures, getting staff buy-in on new technology, building fee-capturing processes, and obtaining owner approvals. They also talk about the differences between single-family and multifamily management, handling owner maintenance requests, and the value of digitized processes and automation in property management. Kelli shares her vision for the future of integrated property management software.
Clear communication and setting proper expectations between property managers and vendors is crucial for a successful working relationship.
Multi-family property management offers advantages such as a commercial focus, investor-centric approach, and cost-effective resident experiences.
Automation can be useful in property management, but it is important to strike a balance and avoid unnecessary complexity.
Deep dives
Importance of Clear Communication and Expectations
Clear communication and setting proper expectations between property managers and vendors is crucial for a successful working relationship. This includes understanding the property manager's needs, speaking the same language, and setting clear guidelines. Proper communication and problem resolution are also key factors in maintaining a good vendor-PM relationship.
Transitioning from General Contracting to Property Management
Kelly Segretto's first introduction to residential property management was through her work in the general contracting business. She worked with a property management company that focused on renovating and upgrading rental properties. This experience eventually led to her transition into property management, particularly in multi-family communities.
The Advantages of Multi-Family Property Management
Multi-family property management offers several advantages compared to single-family property management. Large multi-family communities can provide a commercial focus, investor-centric approach, and greater opportunities for building a sense of community among residents. Multi-family properties also allow for more cost-effective resident experiences and value-added amenities.
The Challenges of Incorporating Automation in Property Management
While automation can be useful in property management, it is essential to set realistic expectations and avoid unnecessary complexity. Automation can be beneficial for tasks such as document templating, digital signatures, and communication streamlining. However, it is important to strike a balance and not pursue automation for the sake of it, as some automated processes can become overly complicated and lead to inefficiencies.
The Need for Partnerships and Integrations in Property Management Tech
A key improvement in property management tech would be more partnerships and integrations between different software solutions. Current limitations of APIs and proprietary partnerships can hinder seamless workflow integration. Collaboration and integrations that allow for a unified user experience and reduce the need for multiple logins and software platforms would greatly benefit property managers.
In this episode of Profitable Property Management, host Jordan talks with operations expert Kelli Segreto about her unique career journey and insights into multifamily vs single family management. They discuss best practices around creating standardized operating procedures, getting staff buy-in on new technology, building fee-capturing processes, and obtaining owner approvals. Kelli also provides perspective on useful versus overkill automation and the future of integrated property management software.
[00:01:00] Kelli shares her background starting in property management as a contractor
[00:02:30] Kelli compares single family versus multifamily management
[00:08:00] They discuss incentives and optimizing for resident experience
[00:16:15] Kelli talks about policies to drive owner-PM alignment
[00:21:15] Approaches for handling owner maintenance requests
[00:33:10] Kelli discusses the value of standardized, digitized processes
[00:44:00] Perspective on useful versus overkill automation
[00:55:30] Kelli shares her vision for integrated property management software
Kelli Segreto's website:https://ksegretto.com We hope you enjoyed this episode! Be sure to subscribe on your favorite podcast platform to get new episodes as soon as they release.
Get the Snipd podcast app
Unlock the knowledge in podcasts with the podcast player of the future.
AI-powered podcast player
Listen to all your favourite podcasts with AI-powered features
Discover highlights
Listen to the best highlights from the podcasts you love and dive into the full episode
Save any moment
Hear something you like? Tap your headphones to save it with AI-generated key takeaways
Share & Export
Send highlights to Twitter, WhatsApp or export them to Notion, Readwise & more
AI-powered podcast player
Listen to all your favourite podcasts with AI-powered features
Discover highlights
Listen to the best highlights from the podcasts you love and dive into the full episode