The Dental Marketer

‍Want to hear from someone who's been through it all, from associateship to acquisitions to a successful startup?This episode dives into the remarkable journey of Dr. David Rice, who masterfully blends the art of dentistry with entrepreneurship. Based in St. Petersburg, Florida, Dr. Rice travels to East Amherst, New York, where he practices, providing a firsthand account of his dynamic lifestyle. He openly shares his transformative journey from being an associate to expanding through strategic acquisitions and establishing his own practice. Dr. Rice highlights the critical role of diverse experiences in refining his professional skills and how meticulously planning his career steps, from securing loans to choosing practice locations, formed the backbone of his success.In our conversation, Dr. Rice provides valuable advice for budding dentists eager to navigate starting their own practice. He underscores the necessity of loan pre-approvals and efficient demographic targeting for marketing success. Teaming with trusted partners like Patterson and utilizing solid cash reserves are among the pillars he emphasizes for achieving sustained growth. Dr. Rice dives into common pitfalls, such as emotional attachments to locations and shallow decision processes prompted by social media allure. As the discussion nears its close, he turns adversity on its head by advocating for practice startups during economic downturns to capitalize on reduced costs.What You'll Learn in This Episode:The intricacies of balancing career and location for optimal practice function.Proven strategies for successful dental practice acquisitions.How to leverage loans and cash reserves for business growth.Importance of detailed demographic targeting in marketing.Building beneficial partnerships and reliable business relationships.Essential preparation steps to avoid practice ownership pitfalls.The unique opportunities available when starting a practice during a recession.Tune in to discover strategies and insights that could redefine your journey in dental practice ownership!(This episode originally aired on 03/02/2023)‍‍Guest: Dr. David RiceBusiness Name: Ignite DDSCheck out David's Media:‍Website: ignitedds.comInstagram: instagram.com/igniteddsFacebook Group: facebook.com/groups/igniteddsinsidersEmail: david.rice@ignitedds.com‍Love the Podcast? Let Us Know How We're Doing on Apple Podcasts!‍Other Mentions and Links:‍Podcast episodes:David on Episode 159‍Groups:The Making Of Facebook Group‍Businesses/Services:Henry ScheinBencoBank of AmericaPatterson‍People:Sandy Pardue (Classic Practice)Jon Miller (Patterson)‍Host: Michael Arias‍Website: The Dental Marketer Join my newsletter: https://thedentalmarketer.lpages.co/newsletter/‍Join this podcast's Facebook Group: The Dental Marketer Society‍Please don't forget to share with us on Instagram when you are listening to the podcast AND if you are really wanting to show us love, then please leave a 5 star review on iTunes! [Click here to leave a review on iTunes]‍p.s. Some links are affiliate links, which means that if you choose to make a purchase, I will earn a commission. This commission comes at no additional cost to you. Please understand that we have experience with these products/companies, and I recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money unless you feel you need them or that they will help you with your goals.

‍Did you know that up to 40% of calls could be going unanswered even during working hours in your practice?In this Monday Morning Episode, I chat with Miles Beckett from Flossy, whose challenging the status quo with an audacious question—should you fire your staff to make way for cutting-edge AI technology? We explore the persistent staffing hurdles in dental offices and unveil how AI can redefine efficiency and service quality. Miles introduces us to Flossy's AI receptionist, Fiona, who skillfully handles appointment scheduling and patient inquiries while significantly reducing no-show rates. This conversation promises a riveting insight into the practical and financial advantages of incorporating AI into dental practices.We examine how incorporating AI like Fiona not only economizes but also enriches team dynamics, fostering a more cohesive and productive work environment. With Miles’ expert insights, we tackle the looming question all dental entrepreneurs grapple with: How can AI propel my practice forward while maintaining high standards of human interaction? As we explore the potential future developments in AI, Miles provides a visionary roadmap that could very well be the blueprint for modernizing your practice. Get ready to rethink your staffing strategy, elevate your service offerings, and embrace the future of dentistry with open arms.What You'll Learn in This Episode:The rationale behind considering AI technology in dental staffing.Challenges faced by dental practices regarding staffing and scheduling.Insights into Fiona, Flossy's AI receptionist, and her functionalities.Strategies for integrating AI to enhance team dynamics.Potential future developments of AI in dental operations.Tune in now to discover how AI could augment your dental practice operations!‍‍You can reach out to Miles Beckett here:Website: Flossy.comTwitter/X: x.com/mbeckett‍Other Mentions and Links:‍AI Tools:ChatGPTGeminiDeepSeek‍Education:Board Exam‍If you want your questions answered on Monday Morning Episodes, ask me on these platforms:My Newsletter: https://thedentalmarketer.lpages.co/newsletter/The Dental Marketer Society Facebook Group: https://www.facebook.com/groups/2031814726927041‍Episode Transcript (Auto-Generated - Please Excuse Errors)‍Michael: Hey Miles, so talk to us. What's one piece of advice you can give us this Monday morning? Miles: Thanks for having me, Michael. My piece of advice that's controversial is fire your staff. Michael: Interesting. Fire your staff. Why so? Miles: I'm obviously being a little bit facetious, but I think you should raise your bar.I know that one of the biggest issues in dental right now is staffing challenges, both finding good staff, retaining staff, dealing with churn. And you know, it's oftentimes a rotating door at dental practices. And the way we think about things at Flossie is that we can help bring AI workers to help you out.And those AI workers really make you reassess How good is this person doing? Do I really need them on this task? Maybe I can have them do something else instead. Michael: So then what was the specific problem that you saw in practices that inspired you to create? I guess or the suite of it, right? Like Fiona and how does AI solve challenges that traditional front desk systems can't?Miles: the new technology around generative AI, which is really the most recent type of AI that we're seeing out there. We've had things like machine vision and learn machine learning and stuff for a while now. It's created voice technology that allows you to build these agents that really sound like you're talking to a human.So I would say over the last year the technology has improved dramatically such that a year ago we were looking at some of this stuff and it didn't really work. But within the last six months or so, all of a sudden, you could really build these agents that you could talk to that sound like you're talking to a human.So we were kind of playing around with this technology. We had already built out a dental discount network that was kind of our core business before. so we were looking at it for some of our own uses. And we sort of had this aha moment where so many of the dentists that we work with were complaining again about this rotating door, particularly with the front desk.And we were like, wow, actually, we could build a receptionist that would sound and function basically like a human. And so that was the first pain point that we really wanted to solve. And it's kind of shocking the amount of calls that go unanswered. not just nights and weekends where typically people are just getting a voicemail that kind of just goes nowhere.But also during the day, about 30 to 40 percent of the calls coming into a dental practice during the day actually go unanswered. Michael: Really interesting, yeah. That's a good, stat right there. Now when it comes to that, did you kind of see, okay, hey, these calls that are being unanswered, the nights and weekends and everything, it can kind of cover all this?Or was there hiccups, problems with that? I mean, I would assume there's like a ton of questions that AI has to be prepared for, right? That a human can do, but I mean, how did you kind of overcome that? Miles: it already works for nights, weekends, overflow. We have practices that, are starting to use it to fully replace the voice reception duties and to be able to have that staff focus on people that are actually in office.And oftentimes front desk workers aren't just answering the phones. They're usually doing a ton of other things. So, I mean, the short answer is that there's an approach in AI development called rag, which basically allows you to marry, Specific proprietary technology databases to the LLMs that are already out there.So things like chat, GPT or Gemini, for this new model that China released deep seek, these are all generic models. And then there's other. Companies that have built specifically models that generate voice for the conversational aspect of the call. But obviously they don't know anything about dentistry.They don't know anything about your specific practice. and they certainly don't know anything about scheduling or scheduling software. So a lot of what we've built is leveraging those generic LLMs. And then adding in dental specific knowledge that comes from, hundreds of thousands of data points that we have from patient visits and patient interactions with dentists over the years.And then also with the practice, ingesting their data to fine tune it even further to their practice. Both in terms of taking, like all their call log data and actually use that as part of the training for the model, and then also basically taking their rules around scheduling and their rules and information about the practice when they're open, when they're not, when the dentist is there.And all of that is loaded into a database that is available to the AI in real time as a person is talking to Michael: them. Have you seen any. Like hesitation on this as far as people taking it on were you kind of hesitant a little bit as far as taking it on And then like it, blew your mind out of the water kind of a thing Miles: Yeah, I think definitely there's a lot of interest.So, you know, we immediately had people signing up for the product right off the bat. However, in the initial conversation, for sure, there's a lot of skepticism. Part of that is because the technology is so new that if I were to tell you what I'm telling you now, that There's an AI you can talk to, and it knows everything about your dental practice and can book you.Sounds a little bit science fiction. And then second, there are, you know, a lot of people broadly in the industry saying, Ah, we have an AI receptionist for this vertical or that vertical, for dentists, for doctors, for plumbers, blah, blah, blah. And frankly, a lot of that technology is not very good, so if people have had some prior experience, they've maybe had sort of a negative experience.And the big reason for that, again, is that if you just sort of slap together a receptionist on top of a generic model, it's not going to work very well. You have to train it on the data brought for that industry. And even specific, like, the model that we have for a pediatric practice is different than the one for an orthodontics practice, as an example.And then again, Providing other data, that is specific to that practice itself. So there's some like initial skepticism, but once they hear it, once they interact with it, once they talk to other customers that have been using it, they're like, Oh, wow, this is pretty awesome. And then once they actually get it live, you know, they're pretty blown away.Michael: Yeah. So patients now expect, and you've seen this I'm sure, 24 7 communication, right? Right. Whether it's like, but on their time. Like, hey, I need it now, emergencies, whatever. So then, how does Fiona personalize patient interactions to improve that satisfaction of patients? And also, how does it help reduce no shows, or does it do that?Miles: Yeah, no, for sure. Yeah. So I mean, there's kind of a few ways that she works. So, most calls coming into a dental practice are for scheduling. majority of the calls are about I need to schedule an appointment. So the primary use case for Fiona, In general, but then really specifically for after hours and overflow is There's a huge amount of call volume that dental practices are getting that literally goes unanswered and goes to voicemail. And what is that person doing? They're calling the next dental practice. That's what we all do. You don't get an answer. You go to the next one. You go to the next one. And so it's giving these dentists an opportunity to actually capture that patient and book them for appointment.Yeah. And she can perfectly book appointments for new patients, answer questions about the practice. Again, it's, uncanny. The second is, as you're saying, no shows. So, people call in a lot and say they're running late or saying they need to reschedule or whatever. typically, that, happens during the day.It also happens, interestingly, a lot before the practice opens in the morning. So, practices will often see a lot of morning no shows and it's because they didn't, hear from the patient. So, She's also capturing those and rescheduling the patient, and so when the doctor gets in, their calendar is actually correct.So I would say those are kind of two of the main use cases. And then there's a lot of question answering, right? So there's, in a pediatric setting, there's, know, how's the first visit going to be? Is it going to be painful? What's it going to be like for my child? They've never been before.If it's a person that has like an immediate issue, can you get me in today? What is your schedule look like? What's the procedure going to be like? I've never had a root canal before. And she can answer all that. So she's actually trained on again a massive clinical data set as well.In fact, she technically passed the board exam. so she's very knowledgeable about dental information as well. Michael: Wow, that's incredible, man. So then I can see how this improves the call, right? It also, I'm assuming saves the practice owner, the business, a lot of money. in some many ways. So can you share a quick example of numbers that illustrate how fast practice could see the ROI?With Fiona. Miles: Yeah, I mean, the ROI with Fiona, literally, if you get one patient booking that you otherwise would not have gotten, she pays for herself that much. Okay. also to give you another example, Fiona costs about one tenth of What a human employee would cost, okay, to answer the phones.So we're talking about a massive cost savings. Above and beyond even the alternative that some practices do, which is like outsourcing to other countries. It's less expensive than that as well. So, the ROI is effectively immediate, especially given the are getting such a large percentage of calls going unanswered.Michael: Interesting, man. So is it like tiers? So, Miles: yeah, we, and again, we really think About these A. I. S. As employees as co workers. And so it basically comes down to like hours of utilization effectively. But you know, like the lowest here is basically nights and weekends and overflow coverage. The middle tier is sort of during the day in a copilot capacity.And then the highest here is just fully taking over all the calls being the first point of contact broadly. That's how we sort of think about it. Yeah. And as we think about all these agents too, I mean, the thing that's kind of cool is that you can interact with them as well. So you can actually have a one on one with Fiona, just like you would with an employee where you can provide her feedback in chat or in talking to her.And then that feedback that you give actually gets incorporated to how she functions going forward. Michael: Interesting. I like that. So then how does this, I mean, maybe you might've seen it miles. Maybe you haven't, does it improve like the team dynamics? Is it more like, Hey, this may take over your job and then the team members are iffy about it, you know what I mean?Miles: Yeah, no, I think it's been fine. I mean, we think of each of these A. I. S. as being co pilot to the workers that are there. And I think the reality is for any practice in particular that's growing or if you're buying other locations, you're constantly hiring more staff. You also, again, there's, a huge amount of churn with dental employees.So oftentimes you have people quitting and then you're hiring new people. So I think what this really lets you do is have a leaner team, not because you're firing people, but because you don't have to hire quite as many people. And for the staff that's there, they can focus on what they, you know, ultimately got into the business for, which is on patient care.You know, most of the staff in the practice are dental techs or hygienists. And oftentimes even front desk people like might even have a credential like that, and they're sort of doing double duty. And so now they can really focus on delivering patient care and also the in office interaction.So talking to the patient that's actually there at the front desk and that you know is getting a treatment, right there in the practice Michael: Yeah, I can definitely see this also a benefit for the startup practice, right? Like somebody who's on a lean budget starting up and then They just need to have someone in the front right now, kind of covering, maybe somebody last minute didn't show up for work because that happens quite a bit.They ghosted him, right? Or something like that. Yeah, right. They just show up and this, is a really good, do you feel like this can a hundred percent replaced? The front desk or more like, Hey, no, we're still going to need somebody there. Miles: I would say that within six months, 99. 9 percent of the phone calls will be able to be handled fully by Fiona.cause she's already can handle. 80 percent of the use cases right now, because again, most of the calls are scheduling related. There will be some edge cases, of course, and those edge cases will require a person, but it's going to be very few and far between. I think it'll be a question of how the practices want to use her and some may be.Just want her in an overflow capacity, regardless of her capabilities. And that's fine. And obviously there's very large DSOs that have call centers. I think we're going to see heavy adoption by them. You know, we're talking to all the major DSOs, rapidly. Yeah. And I think as we think about these other agents that we're building, we really think of it as a suite.Of AI agents for dental practices that all work together. So as a simple example, we'll be launching an insurance verification AI that will automatically verify insurance either through direct connections with insurers, or actually by calling, because sometimes you still can't get the data via their APIs or publicly available sources.And you actually need to call well, great. We have call technology where that AI can just call. The insurance company and now get the verification. And so you can imagine where a patient calls. They talked to Fiona. They're booking to give their insurance info now behind the scenes. Our insurance AI is verifying that data and providing it to the dentist.So they now have a package all ready to go for when that patient shows up. And so for each of these different ones, we're thinking about them working together. And I think in different domains, they'll be able to do, you know, more or less of the work. Some things are more complex, the one that we're thinking about for helping you run your practice, which is kind of like, Sort of a business intelligence product.But again, in the form of like an AI that's actually giving you recommendations, it's not going to be perfect and you're still going to have to run your practice, but it may actually take over the work of, you know, some of the consultants that you use and maybe you can do it a little more efficiently.Michael: Wow, man. Oh, so you guys got a lot, got a lot going on, which is great. It's exciting. So for practice owners who want to explore this further, where can they learn more about Fiona and Flossie? And do you guys offer any type of like demos or trials? Miles: Yeah. Yeah. So they can just go to flossie. com F L O S S Y.com. there's a bunch of info about Fiona on there right now. We offer demos. And we have like Sort of a trial period that we can offer people in, some cases as well. Michael: Awesome, Miles. I appreciate your time. And if anyone has further questions, you can definitely find them on the Dental Marketer Society Facebook group, or where can they reach out to you directly?Miles: I am on Twitter or X, I guess it's called. I feel like we'll always call it Twitter. Um, and my handle should be M Beckett on Twitter. Michael: And so all that's going to be in the show notes below. So definitely check it out. And Miles, thank you for being with me on this Monday morning episode.Miles: Awesome. Thanks so much, Mike. I really appreciate it.

‍Navigating the complex world of practice ownership isn't just about mastering the clinical side of dentistry. In this insightful episode, strategic wealth specialist Ross Brannon delves into the less-discussed trials faced by dentists, focusing on the often-overwhelming challenge of people management. Brannon reveals how these difficulties can push some dentists to the brink of considering selling their practices, shedding light on a critical issue that affects countless individuals in the field. His expert guidance is particularly timely given the additional pressures faced by new dentists, who not only contend with professional stressors but also juggle substantial educational debt and delayed career starts.Ross explains these late beginnings in professional life mean dentists often find themselves playing catch-up in financial planning—an endeavor crucial to securing stability and success. Emphasizing a proactive approach, he offers valuable strategies to mitigate these concerns, underscoring the importance of foresight in financial and career planning. By addressing these challenges head-on, dentists can pave their way to long-term success, avoiding the pitfalls that have ensnared their peers. Tune in to discover actionable insights that could redefine your path in the dental profession.What You'll Learn in This Episode:The stress and implications of people management in dental practices.Why some dentists consider selling their practice due to management challenges.The financial impact of entering the dental profession with significant student debt.How delayed career start affects long-term financial stability.Essential strategies for effective financial and career planning in dentistry.Listen now to transform your financial future and career path in dentistry!‍‍Sponsors:‍CareStack: Modern, Secure, Cloud-Based Dental Software for Growing Your Practice! With state-of-the-art features including Online Appointments, Integrated Payments, Text Reminders and more. Click the link here for a special offer: https://thedentalmarketer.lpages.co/carestack/Guest: Ross BrannonBusiness Name: Ross Brannon Financial AdvisorCheck out Ross's Media:Website: rossbrannon-8128715.hs-sites.comPhone: 850-566-7999‍Love the Podcast? Let Us Know How We're Doing on Apple Podcasts!‍Other Mentions and Links:‍Florida State UniversityMerrill LynchMorgan StanleyRIA - Registered Investment AdvisorParkinson's LawAlly BankBank of AmericaCostcoUsain Bolt 12,000,000 Savings LostDave RamseyDan Sullivan - Why I Don't Believe in RetirementBitcoinDogecoinEssentialism‍Host: Michael Arias‍Website: The Dental Marketer Join my newsletter: https://thedentalmarketer.lpages.co/newsletter/‍Join this podcast's Facebook Group: The Dental Marketer Society‍Please don't forget to share with us on Instagram when you are listening to the podcast AND if you are really wanting to show us love, then please leave a 5 star review on iTunes! [Click here to leave a review on iTunes]‍p.s. Some links are affiliate links, which means that if you choose to make a purchase, I will earn a commission. This commission comes at no additional cost to you. Please understand that we have experience with these products/companies, and I recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money unless you feel you need them or that they will help you with your goals.‍

‍Is your dental practice ready to break free from the ordinary and embrace new marketing strategies that truly make a difference? This episode features Shane Simmons from Crimson Media Group, who walks us through unique approaches that transform how dentists connect with their local communities. By leveraging the power of local Facebook groups, Shane shares the secrets to building meaningful relationships and promoting dental services through community engagement. Whether it's through exciting collaborations like organizing yoga sessions or axe throwing events with fellow local business owners, the insights shared in this conversation will open your eyes to the potential of grassroots marketing.But it’s not just about joining any group—it’s about authentically positioning yourself as a part of the community. Shane shares the value of engaging with these groups using a personal profile to foster trust and connection. These small steps can lead to significant benefits, including cross-promotion with businesses boasting strong social media influence. To cap it all off, Shane extends an exclusive offer to the audience—a complimentary marketing analysis aimed at unveiling the intricacies of local advertising and helping you position your practice for maximum impact.What You'll Learn in This Episode:Innovative marketing strategies tailored for dental practices.How to effectively use local Facebook groups for community engagement.The benefits of collaborating with local businesses for mutual growth.Why personal profiles are better than business pages for building trust online.How Shane's marketing analysis can help you understand your local market.Discover new marketing insights that could reshape your dental practice—tune in now!‍(This episode originally aired on December 26th, 2022)‍‍You can reach out to Shane Simmons here:Website: crimsonmediagroup.comFacebook: facebook.com/crimsonmediamarketing‍Love the Podcast? Let Us Know How We're Doing on Apple Podcasts!‍If you want your questions answered on Monday Morning Episodes, ask me on these platforms:My Newsletter: https://thedentalmarketer.lpages.co/newsletter/The Dental Marketer Society Facebook Group: https://www.facebook.com/groups/2031814726927041‍Episode Transcript (Auto-Generated - Please Excuse Errors)‍Michael: Hey Shane. So talk to us about uncommon marketing methods. Tell me one or a couple tactics or strategies that will help bring in new patients. Shane: Yeah, so Michael, we've got one that a everybody can do. So if you've ever been in, you know, these local, like Facebook groups in your communities, you'll find that there's a Facebook group for everybody, moms, dads, but one in particular is small businesses in the area, and it's usually like shop small business or shop, you know, the community that you're living in.And one of the things that we're starting to have clients do is get into these groups and find someone who has a small business in that group that's in your community that could come to your office and do some sort of, Event or just like team building exercise at the practice. so I'll get where, how this kind of comes into getting new patients in a bit.Mm-hmm. . But the first way that you can look at this, is like as a team building opportunity. So think of people like, Yoga instructors or think of someone who maybe teaches people how to meditate. Invite that person to do a session at your office for your team one day. And one, it's gonna be a great team building exercise.It's gonna be something that's beneficial to, you know, everybody on the team. But what you can then do is say, Hey, we would love for, you know, you to post this on your Facebook and your Instagram account. You know, talking about how you had this session here. We'll share. To our audience that way in case you know, people can go check out your yoga studio or whatever the case may be, but then if they're sharing that they came to your practice, they're going to be putting your practice in front of their entire audience too.So it's obviously ideal. To find somebody who has a decent social media following, like, you probably wouldn't wanna do this with a yoga instructor, or somebody who teaches medication who's not on social media. Mm-hmm. . But, finding someone who has an audience and, and cross promoting with each other, um, through that.But then the second piece of this, which is, you know, really the cool thing is if you're in with the Facebook group where you found that individual, you can then, Pictures and videos of that day where that yoga instructor or whoever came to the practice and give them a shout out and tag them in their business in that post saying, Hey, we wanna thank, you know Michael's yoga studio for coming to our dental practice and Rancho Cucamonga and doing a full day, you know, or a half day session or whatever the case is.It's like definitely go check them out. And oh, by the way, if you guys need a dentist in the area, we would love to, be your dental home. So it's a way that you can promote yourself, but while doing so, you're promoting another business and you're not going to get kicked out of the Facebook group because it's not like you're just going in there.And dropping a promotion, it's like you used somebody's services in that group. You supported another local business. So it looks, you know, it shows that you're supporting the community while also just putting yourself out there that, hey, you know, we're also here. We would love to, to help those in the community.So that's really what we're starting to find is Almost like a ground marketing technique really, but just doing it through these Facebook groups, and again, there's so many different options that you could do with this. You could do an onsite, somewhere else where you actually go and do like, a obstacle course.You know, somebody like that owns like an obstacle course thing in the area, whatever it is. I know one thing that's like really popular right now in the Midwest, I don't know if, it's like nationally. Ax throwing is like a thing Okay. That a lot of people like go and do now. So, you know, it's, it's all about just how can you get and support other businesses in the area and then talk to that person and ask about how can we, cross promote each other to our audiences to drive more business.And the great thing about it is, it's free with the exception of whatever you may pay to get the person to come out and do the event, or if you go do. , activity at their place of business. Yeah. Okay. Michael: So then how would you recommend we go about doing this? From step one, we're going inside the Facebook group.We're looking betting, and then we're like, okay, let's see who has a good following. So would that take some time, I would assume, right. . Shane: Yeah. So, yeah, it's just a little bit of groundwork at the beginning. Mm-hmm. . So the first thing you wanna do is, you know, go to Facebook and search small business and then type in whatever, city, town you live in.That's the first thing. And join all of those groups, um, and you would join those from your personal, profile, your Facebook profile, but make sure it has. Listed on your profile, owner, dentist at such and such practice, so that that's listed in there. So first thing you wanna do is join the group.Once you've joined the groups, you can then search the group members. And the first thing that I would personally do I would scroll through the Facebook group and look at. Who's actively posting in there? You know, who are people that are regularly posting or promoting something in that group and looking at what it is that they, do.Are they real estate agents? Are they gym owners? what is it that is their profession? If you find somebody who's really active and you can. , that person could really benefit. my team, we could do something fun with them, have them come out to the office, do a day session, whatever the case is. Then that would be the person, you're trying to, reach. So I would just scroll through the group, look at, see who the active posters are, and then just make a list of, how could we use this service? Could we use this service? And, and then, you know, from there you can check out their.Page profile and see how many followers they have, and then it's from there, Michael, it's just about sending a message to them, on that group and introducing yourself as a fellow small business owner in the community who had saw one of their posts and was like, Hey, I would love to, do this or have my team do this.How can we, get set up with you guys and maybe promote each other, um, in the community. So it's really kind of three steps joining the. Researching the group and finding out, who would be a good fit to kind of partner with. Mm-hmm. and then just reaching out to that person and so far the offices that have done this that we work with, nobody's been turned down because everybody wants to partner with another local business if they can to help mutually benefit each other. Michael: Yeah. Do you think they should also kind of like once they come in, let's just say it's like the ACT's throwing, right? You go to them. We ask like, Hey, is the manager here or the owner here, kind of thing. Like that. Or, Shane: that's a great question, Michael.Usually what we're finding as of right now at least, is it's usually the owners or like the main, manager, branch manager, who is like the member of these groups. Mm-hmm. , um, because they're the actively, the ones that are trying to. Grow their, footprint in the community. So if for these smaller businesses, it's usually, you know, the owners that, that we're seeing in the groups.So it's a lot easier to, you know, be talking to the, the main person rather than going to their website and then having to see, you know, hey, who's the owner or the manager and contacting them. That way you may have a hard time getting through. that initial gatekeeper, but if you're reaching out to the owner directly on Facebook and you'll be able to find that out, you know, obviously by clicking on their profile and it should say if they're the owner slash operator or whatever the case is of mm-hmm.such and such business. Michael: I like how you mentioned join from the personal Facebook because that, I mean, I get that question.Everybody gives that question like, should we, they wanna join with their like business Facebook? Why is that Shane: not a good idea? Yeah, because I think we're the business. if you create, you know, business page and you try to join through the business group, it just doesn't have that personal connection that, you're looking for.And it can sometimes raise red flags with group admins. I mean, you know, Michael, you're group admin. It can raise red flags of us. This person just gonna come in and spam the group, nobody wants that who's running one of these Facebook groups. So when you join in from your personal profile, it's showing that you're actually there trying to. Meaningful connections. You're not afraid to hide your face right, or hide behind the business, and you're just more likely to be looked at as like a legitimate person or poster contributor to that group, rather than going in and joining through the business page where in that case there's just no personal, touch to that.Michael: Yeah, I can see that a hundred percent. Awesome. And then so when we go in there, we're talking to them, let's just say we're going in there, talking to them and then, The owner's like, Hey, yeah, yeah, come on in. Should we do something where're like, Hey, if your employees Or like, wait and then have them, you know, until you guys interact more.What? What do you Shane: think? Yeah, no, I'm glad you asked this because we would, suggest, or the way we're suggesting it right now is go in, you know, u utilize their service, whatever the case is, kind of use that the first time. And, and that's kind of it. but then follow up, a month down the road and saying something like, you know, Hey, we just wanna say how much we appreciated you guys.Maybe you drop off. to go whitening boxes, you know, crest whitening strips, something along those lines to the, business and to the group, and put some membership. If you have a membership plan, which hopefully you do in the practice, practice, put some membership plan, graphics or a QR code that goes to your membership plan in that gift box as well.And so when you give that to the, the manager there, let them know, you know, Hey, we just really enjoyed, you know, utilizing your service. Obviously, you know, we're another small business in the area. If you don't have, currently any like dental insurance that you're offering your team, because, you know, we understand small businesses, a lot of them don't have that.here's an option for the people who work here where they can come to our office and join this membership plan. And so that's a way where you can then start to. Build that, relationship a little bit more, taking it to the next level and kind of showing them how you can, you with their team and, and provide those type of benefits.But I would say wait at least a month after you've kind of really connected with that person, utilized their services already. That way it doesn't look like you're trying to get something from them. and that's it. You know, you want to look at this as, you know, how can we show them we're wanting to utilize their services as much as possible, we value them. And at that point, reciprocity just comes into play where they're gonna wanna be able to do whatever they can for you to help promote you and your business, um, because you've shown support to. . Michael: Yeah. Awesome man. Awesome. I appreciate this, Shane, and I appreciate your time and if anyone has further questions, you can definitely find 'em on the Dental Marketer Society Facebook group, or where can they reach out to you directly?Shane: Yeah, no. So they can, uh, always find us@crimsonmediagroup.com. It's a great way to reach out to us, through that platform. And yeah, we'd be happy to answer any questions you have about your current marketing or what marketing maybe we, you wanna explore doing, you know, definitely reach out to us and we'd be happy to be a resource.Michael: Yeah. And real quick, you, y'all still do the free analysis, right? For. Shane: Yes. So we do, just for Michael's audience here, we do a free marketing analysis for, any practice owners in this group. So we'll go through, we'll look at, what people are looking for when they're, when they're searching for a dentist, who's advertising in the area, what are they advertising? That way you get a really good glimpse of the kind of landscape in your community, and it's just really great insight, if anything. So, yeah, if you wanna check out. what that's all about. You can reach out to us through, again, crimson mediagroup.com and just let us know in the comments that you'd like to request a marketing analysis and, uh, we'd be happy to to do that for you.Michael: Awesome. So guys, that's gonna be the first link in the show notes below, so go check it out, get your free analysis and shin. Thank you so much for being with me on this Monday morning marketing episode. Thanks Michael.

‍What does it take to have an unmistakably excellent startup?In this episode, we're exploring the world of dental practice management with Alan Withall, a seasoned dental consultant with Henry Schein Dental. Alan shares his remarkable journey from Wisconsin to New Jersey, tackling the initial hurdles of the dental supply industry that led him to establish the F.Y.I. Study Club. This initiative has blossomed into a vital resource for dentists, aimed at educating and equipping them with the tools needed to start and expand their practices successfully. Alan reveals how he bridges the gap between dentists and key industry resources, enhancing their business acumen and operational success.Through this engaging conversation, Alan offers an insider's view on critical aspects of launching a dental practice—covering everything from the essentials of obtaining bank loan pre-approvals and managing budget constraints to avoiding pitfalls like underinvesting in equipment and marketing. The episode brims with practical advice, including the benefits of 3D printing technologies and the significance of effective systems and billing for sustained growth. Alan's commitment to his clients shines through as he discusses fostering strong networks, systematizing operations, and leveraging tools like the Henry Schein Practice Analysis to uncover untapped opportunities.What You'll Learn in This Episode:The journey and challenges faced by Alan Withall in the dental industry.Strategies for starting and growing successful dental practices.The role and benefits of F.Y.I. Study Club for continued learning.Importance of creating a resource network for dentists.Tips on securing bank loans and budgeting for dental startups.The need for investing in quality equipment and strategic marketing.Advantages of adopting 3D printing and scanning technologies.Insights on systematizing operations and managing employee turnover.How to utilize practice analysis tools to boost financial returns.Tune in now to learn with Alan Withall and elevate your practice!‍‍Guest: Alan WithallCheck out Alan's Media:Phone: 262-389-0532Instagram: instagram.com/newyorkdentalconsultantFacebook Group: facebook.com/groups/326618684157415‍Love the Podcast? Let Us Know How We're Doing on Apple Podcasts!‍Other Mentions and Links:‍Businesses/Services:Henry ScheinBank of AmericaWells FargoWeCare Practice AdvisorsGoogle AdsWeCapture Media GroupLLI AdvisoryClinician's ChoicevVARDIS‍Tools/Resources:PowerPointHenry Schein Practice AnalysisKasperIndeedDentrix‍People:Justin Ditkofsky (WeCare Practice Advisors)Dr. Kareem OsmanJerry Iaconvano (LLI Advisory)‍Groups:The Making of a Dental Startup (Facebook Group)‍Products:CurodontPerio RestorePrimescan Scanner3Shape Scanner‍Insurance Codes:D0120 - Dental Exam CodeD0140 - Emergency Exam CodeD9110 - Emergency Palliative Code ‍Host: Michael Arias‍Website: The Dental Marketer Join my newsletter: https://thedentalmarketer.lpages.co/newsletter/‍Join this podcast's Facebook Group: The Dental Marketer Society‍Please don't forget to share with us on Instagram when you are listening to the podcast AND if you are really wanting to show us love, then please leave a 5 star review on iTunes! [Click here to leave a review on iTunes]‍p.s. Some links are affiliate links, which means that if you choose to make a purchase, I will earn a commission. This commission comes at no additional cost to you. Please understand that we have experience with these products/companies, and I recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money unless you feel you need them or that they will help you with your goals.

Can focusing on just ONE aspect of your life or practice truly enhance your overall fulfillment and success? Join me as I delve into a fascinating conversation with my return guest Dr. Avi Patel, an expert in the concept of singular focus. Avi eloquently unpacks the transformative power of honing your energy on one dimension of your life or practice. From personal anecdotes of bettering his marriage through therapy to using this single-minded approach in his dental practice, Avi provides a fresh perspective on achieving unparalleled results through the art of simplification.As we explore this captivating topic further, Avi demystifies the age-old conundrum of juggling multiple goals. His advice? Shift the lens from defining a myriad of large objectives to establishing non-negotiable standards. By laser-focusing on mastering one skill at a time and leveraging consultants or mentors who've tread the same path, we can optimize our efforts and enhance our personal and professional lives. Avi shares his current focus which involves expanding his scope beyond the clutches of conventional dentistry and into the intriguing realm of content creation in the dental industry.What You'll Learn in This Episode:How channelizing your energy and resources into one facet of your life can reap more fulfillment and success.The power of simplifying your goals into non-negotiable standards.The benefits of seeking advice from consultants or coaches who have experienced similar situations.The importance of focusing on one KPI at a time and allowing your brain to problem solve and improve other areas organically.Avi's current career pivot - stepping away from clinical dentistry and moving towards content creation.Ready to dive in and discover the untapped potential of singular focus? Tune in now!‍(This episode originally aired on February 5th, 2024)‍‍You can reach out to Dr. Avi Patel here:Instagram: https://www.instagram.com/doctor.avi/Avi's Clear Aligner Course: https://www.clearaligneradvisor.co/launchpad‍Other Mentions and Links:‍Podcasts/Publications:438: DR. AVI PATEL | CLEAR ALIGNER ADVISOR‍If you want your questions answered on Monday Morning Episodes, ask me on these platforms:My Newsletter: https://thedentalmarketer.lpages.co/newsletter/The Dental Marketer Society Facebook Group: https://www.facebook.com/groups/2031814726927041‍Episode Transcript (Auto-Generated - Please Excuse Errors)‍Michael: Hey Avi. So talk to us. What's one piece of advice you can give us this Monday morning? Avi: So I, my piece of advice would be to kind of simplify, I. Everything you're doing and focus on one thing. And I think a good place to start is with yourself. So, and then even with yourself, right? There's different aspects.There's your mental self, your physical self, your emotional self. And I think if you first focus on your mental self and you do what you can to get that in order and get that into a place where. You have more control. Uh, I'm not talking about mind control, but something, something close to that. But if you, if you focus on your mental self, everything from that point I believe flows.So, um, for example, myself, about two and a half years ago, I started doing therapy. I was doing it because I wanted to improve. Um. My relationship with my wife. Mm-Hmm. And I just wanted to be a better person. I wanted to be able to support her better, but then also myself, just be better. I think that was like the goal.Mm-Hmm. And what I noticed from that point on was I started creating these habits because my focus was on improving. Essentially my mental health or myself. I started creating a morning routine. And so that morning routine was journaling, meditating, stretching. That then led to me being more organized, more focused during the day, uh, less stressed.so that's kind of how it went into the business way of how it helped me in life. But then physically, um, I got into the best shape of my life. I started being more intentional about what I was eating, what I was kinda spending my time on in terms of working out movement, stuff like that.And so just by starting on focusing on one thing by myself or on my mental health rather, all this stuff flowed. And I think you can translate this to other aspects of your life, your business, and everything. Because whenever you're focusing on too many things, right, and I think especially this time of year in January, everyone's got a million goals going on.Probably by the time this thing airs, most people won't have any of their resolutions continuing. But, ' cause I made the same mistake, right? And everyone hears it. Mm-Hmm. And I think I, I felt. So much relief when I looked at the multiple goals that I wanted to basically achieve this year personally and business-wise.And, uh, I felt so good when I eliminated like 90% of them because. I think people get confused on like, having a goal and then actually having something to do, right? So when you have too many goals, then there's so many things to do to achieve all of those goals. You're never gonna get it done. Mm-Hmm.And I kinda just went back to my roots of like, when was there a time in my life where I was growing rapidly, feeling good about myself, achieving a lot of success, and it's back when I was just doing, or focusing rather on like one thing. and so. I kind of remembered that and then I went back to it. Uh, simplified the morning routine again, these days to we're not trying to do 10 things before I start.It's more so just keeping it very simple, very efficient, because what happens is when you start getting those wins, those wins start to stack, and then next thing you know, when you look at it, you know, a year in review, you've achieved so much more just because you were focusing on one thing at a time and kind of chipping away at it.Michael: Gotcha, man. So right now you're kind of mentioning or you're letting us know that have one thing to focus on. Mm-Hmm. so in a specific aspect, we have to have one thing to focus on or like just in general, like, I want a better life, Avi: I would say. So if you are someone who is trying to, like, if you feel lost and you actually don't have a sense of direction or whatnot.Yes, only one thing because what's gonna happen is you're gonna pour, you know you're gonna pour more resources, more time into that one thing, your one big thing, and then from that other things will flow. Right. So if you wanna have a better love life, if you are spending a lot of your free time, you know, focusing on your business, focusing on your health, and like having all these diets working out and all that stuff, and then you're then trying to find time to like do things that would help your love life, you are, it's gonna take you longer to achieve that.Where is, if you say okay. The priority for right now is my love life. That doesn't mean don't do anything for the rest of your, you know, the other aspects of your life. Yeah. But that should be the thing. That should be the main thing. And then once you have that, you, I. We'll find that when, if that is truly what you want to accomplish and like improve your happiness, and there's almost gonna be like a spillover effect, right?Because we're human beings, we're dynamic. It's things are not just, you know, in solitude, but when you're able to focus on one thing, you're able to see, um. More results in that area. And then from that there will be an overflow. Because if you feel more fulfilled in your love life, you are gonna probably have higher energy levels.When you have higher energy levels, you're going to be able to probably do more things, whether it's in your business or for your own health. but it all flows from that one thing where if you're trying to take your limited resource, which is energy, and then spread it out all over the place, a lot of things are just not gonna really move.Yeah. Michael: Could I ask this this year? Like what is it? You're, the thing you're focusing on. Avi: So it's, right now it is, I'm doing it kind of in, in chapters or phases. So we're expecting our first kid in two months. Oh, nice. Okay. Yeah. So I know that's gonna be a huge change.Um, yeah, so basically I was like, cool, well, since life is gonna look different after that, what do, what do I need to do now to be in a place to where I can, 'cause my big thing is all about optionality. I love having optionality. I love, you know, not having to be limited by things. And so the biggest thing that I hear from parents is, you know, the biggest thing that.They get a a, there's a big crunch in time and your energy because now you are kind of giving to this human being. and, and you, you also, and everyone also says it's the most rewarding thing and it's, they always wish they had more time when their kid was younger and they could be there. So I'm like, cool.I need to simplify. Other things in my life to create that space so that way when the baby is here, I can receive that. So for me, from a business standpoint, I have, or I'm trying to currently simplify all the processes in the business. So right now, um. My business is the online ClearLiner Education Program.and a big arm of that is supporting the doctors in the program, but then also creating content on social media to provide free value for people. So I am working on simplifying the content creation part and also simplifying, um. The program itself, so that way it provides the most value for doctors in it.but then also doesn't take up, an extraordinary amount of my time to deliver that support and that value. Gotcha. Okay. Michael: So this, are you only doing now the online Uh, course, yeah. Or are you also working at a practice still? Avi: Nope. So I, I stepped away from clinical dentistry back in September. I was doing it full-time and then slowly went down to part-time, and then with the growth of the program and I.Content creation, social media and all that. I decided to go all in on it because it's just, it's the passion of mine and it's, I feel like it's my calling to help innovate and, um, help move the industry forward And, mm-Hmm. I feel like a quote that kind of stuck with me, or I don't know if it was a quote, but basically someone told me it's like you're either working in an industry or you're working on an industry.Mm-Hmm. And it's hard to work on an industry when a lot of your time is kind of. While you're working in it, right? Mm-Hmm. I think there's kind of like a balance. So I'm kind of using this chapter in my career to kind of step away from the chair and, and dedicate more time and resources into ways that I can help kind of work on the industry.Michael: Yeah. Okay. Man. I like that though. I like that. Um, part of simplifying goals because I feel like goals is like a, sometimes like a shiny, fast, cool word, right? Like, Hey man, I wanna have these goals when it's more, um. Non-negotiable standards. Right? That's what it is. Like I wanna have a non-negotiable standard.This is it. And then I gotta reverse engineering on how to make it happen. And it's easier to do that if you have one, right? Mm-Hmm. One specific one. Boom. Did it next. Right? But if you have all these big, shiny goals and you're like, man, I wanna lose a ton of weight, and you don't know how to do it kind of thing, right?Avi: Correct. Correct. And even just like. Relating it to dentists, right? Like if you've got a practice and you, you have a goal if you want to increase the revenue, right? Mm-Hmm. Where then it's, everyone always tells you, okay, well cool, you pick a number, then you reverse engineer it. How are you gonna get there?Um, from my personal experience, when it came to just like leveling up as a clinician, I found that when I was trying to learn how to do multiple procedures clinically at once, like when I wanted to become a better clinician, I wasn't like. Immersing myself in it, so I wasn't actually able to get as good as I wanted to.The example here is when I started with like implants and aligners, I pretty much learned them both at the same time. and so I was splitting my time between it. Implants. It was a little bit longer for me to kind of get going just because it is surgery and it just, you know, it's very, I mean, it's surgery, so it's, it's, it's pretty crazy.Mm-Hmm. Yeah. Um, but then with aligners I also just started to see, um, more success with it. And then I slowly started to like, immerse myself in that. And so when I was focusing on that one procedure, it wasn't just about moving teeth. It's how do you talk to the patient? How do you get the team on board?How do you schedule them? What do you do? So I was able to like work through all that by being focused. Where if I was trying to like iron out implants, learn it, implement it, and do aligners and like, you know. Do other procedures and, and work with the team and all that, it would be too much. And I know a lot of dentists probably feel that way, but I think the answer is, is like until you're like proficient in something, you should pick like one skill, whether it's business right, or clinical, and focus on that for the year to grow.You will know when you get to a point where you can kind of now choose a different area to focus on. So that's why it's like. I think a lot of dentists, right? Stress comes into play. There's always a lot of hats to wear. but I think kind of taking the pressure off yourself by just wanting to focus on one thing, knowing that other people are going to tell you, oh, you need to look at the KPIs.You need to look at this. You need to look at that. Yes, you do. But what you have to do in the beginning of anything new is focus on one thing. Get good at it and then move on to the next Mm-Hmm. Gotcha. Michael: So then how does that kind of play a role in, for example, software? Right? They're like, Hey, all these features and everything like that, and you're gonna be able to look at your dashboard and your analytics and then you're like, cool.'cause that contributes to the goal that I wanna make more collections. I wanna make a million dollars this this year, right? Like I wanna be Mm-Hmm. A million dollar in collections this year. And then you look at it. I feel like there's too many features of everything. You know what I mean? To just be like, uh oh, we'll focus on this one thing.'cause then like, what if your new patients drop 'cause of the time, or you know what I mean? And all this other stuff. How do we, I guess, keep our blinders Avi: on? So I would say the best thing to do in that situation is talk to someone who's done it before. Right? Talk to the, there's a bunch of dentists, coaches, consultants, people out there who already know what these like successful practices look like.Talk to them, ask them, Hey, if you were to start over again, or if you had to go back, what is one area that you would focus on for 90 days? What is one KPI metric that you would focus on that you feel like has the highest leverage? Right. When you say that, now you're able to lock in for 90 days, you're able to see that metric.And the thing, what's gonna happen is once you go down that rabbit hole, you're gonna find all these other things along the way. So it's not that other things are gonna drop off, you're just, you're shooting your shot. To get better at one KPI, but then when you're doing that, your brain will start to problem solve for ways to improve that KPI.And when you're doing that, you're gonna touch other parts of your practice. Does that make sense? Yeah, that makes Michael: a lot of sense. I like that question. What's the one thing you, you know what I mean? Like for, for you looking back, right? Starting out? Yeah. Because I think you told me one time we in one, a previous episode, and I'm gonna put a link to it in the show.It's below, but. You were looking to do practice ownership, right? But then you're like, uh, I don't know. Or kind of thing, right. Or an acquisition, I wanna say Avi: no. I don't know if I went that route. I think it was more my, my story kind of high levels. I was always an associate, but I'd worked in a bunch of practices and so it was like I was looking at okay, like what can practice ownership give me that I don't currently have?Mm-Hmm. And also like. Is it worth for me to go down that route with all the resources, time and everything like that? And I think, I don't have a knock on practice ownership. I think it's great if you're, you know, doing it the right way. But for me, this route of going into like education and like uplifting other doctors to learn this procedure was like the bigger kind of pull for me in terms of my career story.Yeah. So Michael: looking back. What's one metric you focus on for 90 days? If you had to start over, Avi: uh, as a dentist wanting to like do aligners or just as like a dentist in general, Michael: as a dentist wanting to do aligners, like what you're doing, education. Going down that route. I Avi: would, yeah, if I knew, if I started back and knew nothing, I would get with somebody that knows how to do it.Pick their brain to know what cases are easy to treat, what should you not do, right? And then, um, how to get patients to do it. I would focus on those three strategies. And then the actual, like metric, I would hold myself accountable to the point where every week I would start tracking how many patients did I talk to about it, and how many patients said yes.Like very simple. And then. I guess over time I would see like how many patients on average am I talking to a week? How many you're saying? Yes. And then from there, try to figure out, okay, why aren't they saying yes or how can we get more patients to say yes, or how can I talk to more patients, you know?Mm-Hmm. Like that's how I would do it, but how many people I talk to and how many people said yes would probably be the two metrics I'd focus on. Michael: Nice. Okay. Awesome. I mean, thank you so much for being with us on this Monday morning episode. If anybody had any questions or concerns, where can they reach Avi: out to you?Uh, Instagram is the easiest. My handle is doctor.avi and uh, yeah, just shoot me a DM and I'd be happy to chat. Michael: Awesome. So that's gonna be in the show notes below. And Avi, thank you for being with me on this Monday morning episode. Avi: Thanks Michael.

Ever felt stuck in your professional journey despite years of experience and education? This episode dives deep into the transformative story of Dr. Jeff Buske, a dentist whose career took a turn for the better after overcoming early frustrations and burnout. Jeff candidly shares his experiences with un-fulfillment and low patient volumes, painting a vivid picture of how connecting with mentor Dr. Bruce Baird reignited his passion for dentistry. This pivotal relationship steered Jeff towards a profound realization: success isn't merely about hard skills but also a mindset shift.Together, we explore Jeff’s profound transformation from feeling overwhelmed to embodying a holistic approach to life and work. Integrating physical, emotional, and mental well-being into his practice, Jeff uncovers strategies for coping with stress and achieving both personal and professional fulfillment. He highlights the power of daily routines centered around four key areas: body, being, balance, and business. Through these insights, Jeff illustrates how clarity and specific objectives can drive lasting growth, supported by practical leadership and conflict resolution skills.What You'll Learn in This Episode:Jeff Buske’s journey from burnout to renewed passion in dentistry.The importance of mindset shifts alongside skill development.Strategies for integrating holistic well-being into daily practice.The role of daily routines in maintaining integrity and empowerment.Effective leadership and conflict resolution techniques for team dynamics.How to set clear targets for substantial and sustainable growth.Tune in now for transformative insights from Dr. Jeff Buske’s journey in dentistry!‍‍Guest: Dr. Jeff BuskeCheck out Jeff's Media:Instagram: instagram.com/dr.jeffbuskeLinkedIn: linkedin.com/in/dr-jeffrey-buske-12201010aCoaching: stan.store/Jbuske‍Other Mentions and Links:‍Education:DawsonLSUDr. Steve Buchanan (Courses)‍Groups:Dentaltown‍People:Dr. Bruce BairdGarrett J WhiteTony RobbinsBrad Pitt‍Movies:Fight Club‍Events:Warrior Week‍Host: Michael Arias‍Website: The Dental Marketer Join my newsletter: https://thedentalmarketer.lpages.co/newsletter/‍Join this podcast's Facebook Group: The Dental Marketer Society‍Please don't forget to share with us on Instagram when you are listening to the podcast AND if you are really wanting to show us love, then please leave a 5 star review on iTunes! [Click here to leave a review on iTunes]‍p.s. Some links are affiliate links, which means that if you choose to make a purchase, I will earn a commission. This commission comes at no additional cost to you. Please understand that we have experience with these products/companies, and I recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money unless you feel you need them or that they will help you with your goals.‍

‍Having trouble hiring and retaining GREAT hygienists?In this episode, we're exploring how to redefine your approach to attracting and retaining valuable team members like dental hygienists. I'm here today with Kari Carter-Cherelus, who shares transformative advice for creating more welcoming and inclusive work environments. By advocating for flexible work schedules, Kari sheds light on how dental offices can better accommodate the diverse needs of their staff, particularly women navigating caregiving responsibilities. From job sharing to customized shifts, our conversation delves into practical solutions that satisfy both employee and employer needs.Kari brings a wealth of insights drawn from her interactions in various professional online communities, where she observes the power of communication and fairness in fostering productive workplaces. She emphasizes the importance of respecting cultural diversity and personal commitments, encouraging dental practices to embrace policies that are not only beneficial but also compassionate.What You'll Learn in This Episode:The impact of flexible work schedules on staff retention.Practical examples of successful job-sharing arrangements.The role of open communication in creating a fair workplace.Strategies for respecting cultural diversity and personal commitments.How to cultivate an inclusive and supportive office environment.Unlock strategies for a happier, more cohesive dental office workforce by tuning in today!‍‍You can reach out to Kari Carter-Cherelus here:Website: Bit.ly/burnoutdentalhygienistEmail: cherelussmiles@gmail.comLinkedIn: linkedin.com/in/kari-carter-cherelus-rdh-da-65094b49Instagram: instagram.com/kmc.smilesFacebook: facebook.com/kari.cartercherelus‍Other Mentions and Links:‍TV/Characters:Michael ScottThe Office‍If you want your questions answered on Monday Morning Episodes, ask me on these platforms:My Newsletter: https://thedentalmarketer.lpages.co/newsletter/The Dental Marketer Society Facebook Group: https://www.facebook.com/groups/2031814726927041‍Episode Transcript (Auto-Generated - Please Excuse Errors)‍Michael: Hey Carrie, so talk to us. What's one piece of advice you can give us this Monday morning? Kari: I'm going to say that if offices can be more flexible with their team members, then they probably will be able to attract more and retain more team members. A lot of dentists complain about not being able to find a dental hygienist.Where, statistically speaking, most hygienists are women, even though it is a diverse field, so there are different genders in the field as well. However, that's just the fact of the matter, and most women are caregivers, they may have children they have to take care of, or someone in the house that they have to take care of.So if they can actually make that schedule more flexible, instead of just being straight eight to five or eight to whatever it is, or whatever that time is, and actually maybe job share, then they actually will probably be able to fill that position that they've been trying to fill for a year or two.Michael: Job share. You mean like sharing the position? Kari: Basically. Yeah. for example, I'm a mom. My child is three. I have to drop them off to preschool and pick them up within a certain period of time, or I would have to pay for aftercare before here. And so there's many people in the same positions and they would dream of having a schedule from eight to three where somebody else would like to have a schedule where maybe they could work.12 to five Or seven. So you would be able to have someone who could fill that initial bulk of time that you need. And then if you're trying to accommodate patients by having the office open to a later period of time, then they may be someone who is actually looking for that schedule.Michael: Hmm. Okay. Gotcha. So can you share examples of flexible work arrangements that have resonated most with team members you've worked with or your team members? Kari: Online, I have a Facebook group of about almost 10, 000 people, but I'm in a lot of Facebook groups, and a lot of hygienists would love to have that schedule from like 8 to 2 or 8 to 3, whereas other people need more hours, and so they would like to have a longer period of time I've worked All different types of schedules.And so maybe I've worked full time five days, six days a week sometimes, or I've only worked three days a week. And then there's been times where I had worked from eight o'clock to five. And times when I worked from 11 to seven, sometimes that was broken up throughout the week, and sometimes that was consistent. So when you have different changes in your life, such as being a Becoming a mom or some are widows or different things, then they may need some variations. So not having that cookie cutter schedule, of course, a dental office is a business and they need those hours filled and patients need to be seen. However, just finding something that works. For everyone really has helped a number of hygienists that I've spoken with and dentists have been happy that at least they have someone filling their Chairs, and they're not just having to continue to have temps or to not have patients being seen They're not turning away patients because they have no one to see them.Michael: Got you. sounds awesome would a practice owner or someone be hesitant to do this? Kari: Probably because they just want someone to feel that time. So they just, you would have to be open minded and sometimes in dentistry, not all dental professionals are open minded. They want a certain person to fulfill that job, or sometimes it's a certain look, or a certain gender, and so you would have to actually be open minded to be willing to have a schedule that isn't the normal schedule, and then also we're open Sometimes they're afraid of other employees being upset. Recently I had someone upset in my Facebook group because they had kids and they had to negotiate that schedule. So they felt that the hygienist who had negotiated that schedule, who got off at two 30 to go pick up her kids was a slacker and lazy, so they may not do it because they may feel like other team members may feel jealous.So why does this person get to get off? I have family too. I have kids too. So they're. Jealousy or just treating everyone the same, but in that sense, then you don't have someone who's filling that chair. Now, some practice owners have seen that if they don't do this, then that loyal employee who's been there for a long time is going to leave.They're going to find other employment or they're just going to choose the temp. So it really behooves the office to come up with different ways to make everyone happy, which is pretty, pretty important. Difficult to make everyone happy, you know, that's very hard to do, but to think of different ways to be able to attract and retain team members, because that is hard.People constantly complaining about the dental shortage. instead of just complaining about it. And complaining about maybe having to pay more in wages or not being able to find someone or name calling, actually coming up with different solutions that are going to help the office out as well as the team member and showing that you care that you actually would work with someone allows them to be more loyal to the practice because they see that the office bent over backwards to really help them to maybe have that flexible schedule for whatever the reason is that they've had it.Michael: Yeah, that's true. That's a good point. What happened in your Facebook group too, because I feel like if that starts happening, you start noticing disunity, right? Like, Oh man, the one person's like angry at another person. Is it just because of this reason?Or was there an underlying solution there? Did y'all guys really not like each other this whole time? Kind of A thing, right? Kari: I mean, The whole post got deleted because so many people were like do you just not like the person because of the schedule or are they actually slacking?Like, What is the actual things? Because some people said that's my exact schedule. That's the schedule I have. My doctor bent over backwards. I do a lot of remote work now. And all the different things that I do. So I temp because of having my child, you know, it's very hard to find that schedule.It's very difficult to find it. When I do look online like, what will happen if everything falls apart and I need to get a clinical job? The jobs, they want you to work four or five days a week from eight to seven. So how am I going to raise my child? And that's one reason there is a dental shortage among hygienists because of that offset of the work life balance.Many people feel that they are not actually paying attention. playing an active participant in their child's life or in their own life. So they're wanting to have more balance. So somewhere we got lost in the profession. Quite honestly, I've been in a dental profession for 25 years. One of the reasons I chose it is because it was built to me as a great job for moms.So if everyone wanted to have a kid, then, it was flexible. I can maybe work three days a week and somewhere, maybe because of the insurance industry, I don't know. We kind of lost sight of that and that we are trying to cater to patients so much that we're not really allowing the team to get what they need out of life as well.Michael: that's Something we've been seeing a lot too, but I feel like whenever we talk to a lot of practice owners, hygienists, things like that, right? And dads too. Dads too, but like moms specifically there's a lot of that. Have you heard of mom guilt? Kari: Come on, don't mansplain it. I just gave a course on mommy bird out from mommy dentist and business.Yes, mom guilt is thing, You they have a special thing for my son Friday at his school, he didn't go to school the other day, but I saw the volunteer thing, and they only had three volunteer slots, and it was already filled, and I was like, I would have wanted to go to that, I wish I had, So yeah, we deal with a lot of guilt and a lot of moms who are dentists or hygienists or assistants or whatever, they're missing out on key things with their kids lives.So key events that the office is saying they can't go to, or one dentist she wrote in a Facebook group when I was doing some like research she wrote that she missed the kid's first day of school. And so she asked the kid, how was your first day of kindergarten? And then you're like, Oh, I told dad already, ask him.Michael: no, yeah, you miss out those key moments. You're absolutely right. So then you have to have a team that also wants to support that as well. Not just for the practice owner, but for like the hygienist for even assistant for everybody. Right. Like Understand Hey man, that's, She has to go see her child or something has to happen right, with the child.So how do you train them to be like leaders, to truly support an inclusive and flexible work environment? Kari: It's gonna have to be really having that flexibility. Open communication and then making sure that everyone is on board. So having a positive office environment, does have to be fair, so if other people aren't able to leave or they can't have that schedule, then what are you doing for them?So if they don't have kids, it's not fair that they never get to leave early sometimes too. So how are you allowing them to leave or allowing them to take PTO and things? So that's what's important, making sure that you're there for everyone. Because when I didn't have a trial, sometimes I face like discrimination in a way at the office.Because maybe I didn't get to see a patient that was as productive and I'm, if I'm being paid base and on bonus structure, I was told well, you have a husband, he's got a good job. It's like, what does that have to do with anything? Or I'm a single mom. So it has to be fair because that coin can go both ways.So you have to be able to understand how someone can feel that it's unfair that someone gets to leave every day. But at the same time, do they ever get to leave or can they come in later? How are you accommodating everyone in the office, which although difficult to do, with good communication and making sure that the team, feels that they are part of the practice.They all want the practice to do well. They're invested in the practice almost like an ownership, then they're going to be more inclined to support one another. Michael: Okay. I like that. So then how do you make sure, I guess your diversity and flexibility policies. Are truly felt by the team and not just formalities.Kari: That takes time. So it may be having someone like a coach or consultant come in and make sure that you're actually implementing those different policies, because I'm sure we've all worked in places that said that, Everyone has that little federal guideline that they're supposed to acknowledge as far as we don't discriminate against race or religion or everything like that.But I've been on plenty of interviews where it's not said, but you know, oh, that is actually discrimination going on. So for that to actually not happen or for it to be a diverse environment, then they have to make sure that they're recognizing all the team members. So Think about the holidays.So not just recognizing one particular religion's holidays, recognizing that other team members may celebrate different holidays. If the office has someone, let's say, who's Muslim and they're, dealing with Ramadan, then are you respecting that and what takes place during that time or Jewish or Christian, whatever.So making sure that you're respecting everyone in their Particular beliefs making sure that you're giving people grace just constantly learning about it. One thing that the office could do is to take continuing education courses together, and that way it's not just put all on one person and everyone's not.Awkward and everything, ideally outside of the office, probably, unless you have someone who's training that to come in, you don't want it to be like the office situation with Michael Scott and how it like goes, I love that show, but how it goes contrary to the whole thing. It's like, this is worst uh, example.So actually making sure that everyone feels supported and included. I know even yesterday. I saw on a Facebook post about is it okay for people to take the day off or a mental day and everything? And so sometimes people need to take a mental day. Sometimes what may be affecting one person isn't affecting the other person. Or you may not understand what's going on. you know, there was a lot yesterday since it was the day after election. So just seeing that there are so many different, Thought processes. So recognizing that obviously not everyone may feel like you feel. Just giving everyone grace and being kind is important.So fostering that team is important. Sometimes having team building exercises can definitely help. Going places as a team conferences are the best, making sure that the office is supporting the team. If they're mandatory going somewhere, they should be paid so that you don't have people who are resenting this mandatory.Event is important as well. Michael: Interesting. Okay. Yeah. When you were mentioning the example of different, make sure you acknowledge it. I thought of the office to media was like, Oh yeah. And Michael Scott. So that brings me to one of my last questions besides like the holidays and stuff like that, how do you celebrate different cultures while making everyone feel equally important?Kari: I guess bringing it up, but not bringing it up. I don't know if it's done regularly, then it's not going to be cringe. Because we know it can be cringe around like certain months it's Black History Month. It's like, uh, you know, so why aren't we just doing it all the time?So why are we just celebrating everybody all the time instead of waiting to a particular month and week and it's like, okay, we got that checked off and everything. We got Asian American month checked off. So it's like, stop just checking boxes and actually just living it. So regularly doing it.And One cliche way is to do potlucks, but I don't necessarily like potlucks, honestly, because see on Instagram and TikTok, not everyone has the same standards. So one way is to maybe go to different restaurants. Yeah, you know, they're, the Board of Health has to come in and everything like that.But at least talking about the differences the food and exploring talking about differences and how ones grew up is a way that can be helpful. I think talking about different culture, I've learned from, different colleagues and, talking about different languages, talking about different places that we visited.So just actually being open to having different conversations where we can talk about things that aren't going to be controversial, but just respecting one another, because when we do that, then we can see things from other's side of the coin or different opinion or perspective. Michael: Awesome. I appreciate your time.And if anyone has further questions, you can definitely find her on the dental marketer society, Facebook group, or where can they reach out to you directly? Kari: Social media is really the easiest thing. So they can follow me on Instagram. KMC dot smiles. My name, Carrie Carter Shirelles is on LinkedIn, Facebook, all those different platforms. And then my email is shirellessmiles at gmail. com. And my link is Bitly Burnout Dental Hygienist. Michael: Nice. Okay. So that's going to be in the show notes below. And Kyrie, thank you so much for being with me on this Monday morning episode. Kari: Thank you for having me.

Discover how a dentist from Minnesota merges art and science to create a thriving rural practice.In this episode, we sit down with Dr. Heather Holt, who shares her unconventional entry into the dental field, driven by her love for both art and science. Heather candidly discusses the key moments and influences, including her inspiring mentor, that propelled her into dentistry. Her narrative underscores the crucial role of passion and support in shaping one's professional journey, illustrating how a strong foundation of encouragement can pave the way for success.Heather takes us through her evolution from an associate dentist to the proud owner of a bustling practice in Long Prairie, Minnesota. She reveals the challenges and lessons learned during this transition, highlighting the importance of both positive and negative experiences in associateships. Heather provides a detailed look into building a team that values trust, how simple gestures can enhance patient relationships, and the unique hurdles of running a practice in a rural setting. Throughout, Heather's story remains a testament to dedication, the power of community, and the intricate balance between professional demands and personal life.What You'll Learn in This Episode:How art and science can inspire a unique career path in dentistry.The impact of mentorship and family support in career decisions.Insights into transitioning from an associate to a practice owner.Strategies for effective staff management and efficient office systems.Tactics for building strong patient relationships through personal touches.Unique challenges and benefits of practicing dentistry in a rural community.The importance of trusting the process and maintaining empathy in patient care.Balancing professional responsibilities with a fulfilling personal life.Exploring future expansion and the significance of personal values in business.Tune in to uncover the captivating journey of turning passion into a thriving dental practice that leaves a lasting impact.‍‍Guest: Dr. Heather HoltPractice Name: Prairie Family DentalCheck out Heather's Media:Website: longprairiefamilydental.comInstagram: instagram.com/longprairiefamilydentalFacebook: facebook.com/LongPrairieFamilyDental‍Other Mentions and Links:‍Businesses/Services:Wonderist AgencyAvon DentalSnap Fitness‍People:Leanne Mathieu Kramer (Statements Plus Compliance Solutions Inc)Dr. Kathleen Moen‍Books:The Starfish and the SpiderEverything is Marketing‍Insurance:Delta Dental‍Products:A-dec Dental Chairs‍Organizations:OSHA‍Education:University of Minnesota‍Host: Michael Arias‍Website: The Dental Marketer Join my newsletter: https://thedentalmarketer.lpages.co/newsletter/‍Join this podcast's Facebook Group: The Dental Marketer Society‍Please don't forget to share with us on Instagram when you are listening to the podcast AND if you are really wanting to show us love, then please leave a 5 star review on iTunes! [Click here to leave a review on iTunes]‍p.s. Some links are affiliate links, which means that if you choose to make a purchase, I will earn a commission. This commission comes at no additional cost to you. Please understand that we have experience with these products/companies, and I recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money unless you feel you need them or that they will help you with your goals.

‍What happens when patients don't pay their bill? In today's episode, I'm diving into a revealing conversation with Andy Grover Cleveland, the expert behind Collection Agency Ninja. Forget everything you've heard about the conventional timelines for involving collection agencies. Andy advocates for a proactive approach, suggesting engagement as early as 60 to 90 days post-EOB. This strategy not only streamlines financial operations but also nurtures patient relationships through clear communication.Andy reveals the secrets to choosing reputable collection agencies that enhance, rather than hinder, patient rapport. You'll learn why early intervention is a game-changer in maintaining your practice’s financial health without compromising on patient satisfaction. From identifying common pitfalls in the collections process to crafting effective patient communication strategies, this episode equips practice owners with pivotal insights for balancing financial well-being and patient care.What You'll Learn in This Episode:Why early intervention with collection agencies can benefit your practice.The importance of notifying patients about balances promptly.How to choose the right collection agency for positive patient interactions.Best practices for encouraging patient payments gracefully.Common mistakes dental practices make in collections.Strategies to balance financial health with patient relationships.Listen now to master the art of patient payment collections in your practice!‍‍You can reach out to Andy Grover Cleveland here:Website: collectionagencyninja.com‍If you want your questions answered on Monday Morning Episodes, ask me on these platforms:My Newsletter: https://thedentalmarketer.lpages.co/newsletter/The Dental Marketer Society Facebook Group: https://www.facebook.com/groups/2031814726927041‍Episode Transcript (Auto-Generated - Please Excuse Errors)‍Michael: Hey Andy, so talk to us, what's one piece of advice you can give us this Monday morning? Andy: I'm going to give something that probably goes against everything that everyone has ever heard in the dental business. I Believe you should use a collection agency at 60 to 90 days. After the EOB, which is probably very unpopular, but it's really crucial in the business of dentistry.Michael: Interesting. there specific communication strategies that we should implement at 30 or 45 days mark or to avoid escalating to the 60 days? Andy: Yeah, great question. Of course you want to notify. You don't want this to be blind. you do want to notify them that they owe the balance.And even before that, you want to try to collect it at time of service so that you never create the problem. However, you know, you have a real world and you have the perfect world. And sometimes those planets are just not aligned. So if someone does not pay that full balance, After that service is provided, you definitely want to notify that patient at least a couple of times that they owe, letting them know to please pay, but about 60 or 90 days, that's when the tide turns, Michael.That's when people decide, Hey, I'm either going to take care of this obligation or I'm not. So that's the ideal time to use it. Now, if you had interviewed me five years ago, Or 10 years ago, I wouldn't be as staunch on this opinion. It's kind of like merchant services. I don't know if you've seen this trend where now merchant services fees are being passed on to the patient.Have you been keeping up with that? Michael: Yeah, I've seen that. Andy: Okay. So if you asked me five years ago, I would say that's the worst idea. It's cheesy. Don't do it. It totally devalues your practice, but guess what? Every time I order tacos, every time I go to the doctor's office, every time I go to the car dealership, and now every time I go to the dentist, it's passed on. So we're in that kind of spot where it was unpopular, but now everybody's doing it. So why shouldn't the dentist? Michael: Okay. Interesting. So then three steps points or takeaways that you have to streamline this or make it easier, smoother. What would be number one then? Andy: one of the first takeaways is by implementing some type of collection agency strategy that's going to reach out.Number one, it doesn't make you the bad guy anymore. When you think about it, do you want to be known for chasing people for money or do you want to be known for treating patients with clinical excellence? So it's nice to have a scapegoat that you can blame for reaching out for the balance because it's strictly a financial driven practice.So I guess the number one is, it's much more convenient to blame your billing company. Then is for people to complain about someone in your office reaching out too frequently. I think we can both agree the optics aren't that great. Michael: Yeah. I think that's where I guess the patient relationship can get iffy, right?how do you do that then Andy? How do you balance maintaining patient relationships with the need to use a collection agency? Andy: there's no one right answer, but at the end of the day, if you hire someone to help you with the financial part of the practice, you can basically, just stay out of it.So if you're clinically driven, to help patients. That's your focus. Let someone else basically deal with the headache. Now, another part of how that works is it will motivate a certain part of your patient base to come back to be a patient of record. So a lot of times when dentists are doing these procedures, patients will say anything to get out of pain.So once you make that pain go away, it's sometimes could be a little too convenient to not pay. So by having a company reach out, you can actually help motivate that person to communicate with the practice and pay. And ultimately, You want that patient to be a valuable member of your clientele. So you have a divide where you can motivate people who generally value the service you're providing and keep them as a good patient of record. Also, if people choose not to pay the bill, they probably don't value the services that you rendered anyway. And arguably they're going to go somewhere else. So that kind of helps push them in another direction to maybe go down to the practice down the road and not pay them rather than come back for more service and not pay you.Michael: Does that make sense? yeah. So then I guess break it down for me. How does it motivate the patient versus sometimes like, stress them out or irritate him or anything like that? Andy: So it's pretty simple, Michael. If you, you got two phone calls today, once from someone, you owed money to.And it's just their office calling you, Hey, Michael, please pay. And then you get another phone call, Michael, from a collection agency. Again, same thing, you know, you owe the bill, but the collection agency is calling. Who are you going to pay first? Michael: one's a friend and the other one's the collection agency. Andy: They're both the same. you owe two parties. You have no preference one or the other, but one is that business calling you for money, the other one is a collection agency calling the question is, who are you more inclined to pay first? Michael: Oh, I don't know. That's a good question.What are the, data show?Andy: Generally speaking, people are going to pay the collection agency first. Middle class America wants to protect their credit. Michael: So Andy: generally speaking, people are going to pay the agency first. They're going to give it more importance because there's nothing negative that happens if they choose not to pay that original vendor, they'll get another statement or call next month and they'll address it Michael: Interesting. Okay. I like that. So then can you walk us through the process of selecting a reputable collection agency? Like What key factors Should we consider? Andy: Yeah. I mean, You really want to, interview multiple agencies. I would say the number one most important thing that you can do, assuming that people are being ethical, providing good service and being cost effective, which most are is having an agency that works directly with. Your practice management software. So we're in, a digital age and the collections business as a whole has done a very poor job on getting involved with technology. So I would definitely steer any dentist to work with the company that works with the technology. Well, You might ask, why is that important?There's numerous reasons. That's important. Number one. You're going to ensure safe and secure and rapid exchange of information. So accounts will be sent by their team by pointing and clicking, not manually updating a web form. The second thing it's going to do is it's going to tell who's paid. So in the collections business, Michael, and it's obvious you haven't been in collections from some of your responses, which is great.We don't want that for anybody. But sometimes the patient will actually pay as a result of that collection company contacting them. So with companies that work within the software, they should be notified when that happens. So let's paint a picture. Let's just say you're working with a collection company manually. Okay. You've sent patient ABC over for collection and the collection company has been calling them and they will call them incessantly to motivate that person. And let's just say that person paid the bill. Well Guess what? If your front office doesn't contact that agency by logging into the website, calling them, emailing, however that feedback loop is. That agency is going to continue to call that person for money. And it's going to further damage that relationship when they did the right thing and paid. So you want to have like an automatic feedback loop so that if someone does pay, it's automatically reported to the agency. So the agency doesn't cause any further harm. Those are probably the two top biggest reasons. There's many more. Michael: Gotcha. Okay. So collection agency is just essential to have in this process, So number two, what would that look like? Bullet point number two. Andy: Yeah, so that was identify and motivate your ideal patients coming back into the practice as opposed to people that are just dentist shopping So we want to motivate people to pay and also be a patient of record. So when you turn people over to collection Granted, they're not happy about it, but it will motivate people that value that relationship with you to communicate and pay the bill. It will also motivate some people to leave the practice because they had no intention of paying to begin with. Michael: Okay. Got you. Got you. Now, how do you measure any of the success of a collection agency? What benchmarks or KPIs do you track? As a practice owner. Andy: So any agency that has technology to support you is going to give you metrics on how you can judge their efficacy. I will share with you as weird as this is, it's not all about the money. I specialize in working with independently owned dental offices. So it's a little more holistic and how they judge you. I would say that most independently owned practices, it's not about the money. That's more of a group practice thought process.Yes, money's important, but not the most important thing. Independent dentists, they don't compete. With corporate offices on cost, right? They can't, the economies of scale are not there. The flip side is also true. corporates can't compete with independent dentists on culture, right? They have turnover, you're getting new associates every six months. It's just a constant churn. So they don't really compete with one another, but at the end of the day, I think most dentists, will gauge the efficacy of their collection company, not only on the money recovered. And of course it has to be cost effective, but even more importantly than that, does it generate negative reviews?Does it motivate people to accept treatment? Does it allow their staff to focus on other things that are more important? So there's an opportunity cost To chasing your own accounts receivable. So it's much more multifaceted than just dollars in dollars out. Most dentists will hire a collection company basically to make their office run better.Michael: Have you seen that a lot, Andy, where some are hesitant to, bring on or call or ask about, money more for the review. Like, Oh man, I'm going to get negative. Andy: Yeah, of course. But in my experience, if you continue to chase your own money, you're much more likely to generate a negative review for yourself.If you hire somebody else to do it for you, they can give a negative review on that collection agency. Michael: Yeah. Andy: And certainly they could tie it back to you, but you can always, claim indifference, right? Hey that's what our billing department's for you know, you need to deal with them and it absolves you from some of that responsibility. Michael: Interesting. Okay. So then what are the financial risks and rewards of sending accounts to collections at 60 days versus waiting longer or not using collections at all? Andy: Great question. So you have this kind of traditional paradigm with collection agencies working with dental offices and that one is a very traditional approach where the office will work the account for months and months and months and years and years and years. And then they turn it over to collections, and then that company's working on a percentage basis. That's the way it's always been, but that is just not an effective way of running a modern or contemporary dental office. Sometimes you cause more harm than good there because if you wait that long, the accounts aren't collectible anyway. Right. If you wait a year or two, they're basically uncollectible. So I'd recommend just writing the accounts off if you're going to do that. The advantage to turning it over at 60 to 90 days is that's a very fresh account. It's still top of mind for that consumer and from a statistical perspective, it's much more collectible than something if you wait a year or two down the road to go after.So it's more about being proactive with that balance. The other thing you also have to measure in here, Michael. is a lot of times these practices are already getting hit with the PPO fee and basically reducing their billable amount. So they're already losing 30 or 40%. And then if you let that patient balance go unpaid. You're losing the rest. So in this environment, it's just too competitive to run a business like that anymore. You have to be responsible with not only the insurance portion, whether you're in network, out of network fee for service, but you also have to address that patient portion. It's crucial because again, you're taking such a big write off a hit in the beginning. It's really not cost effective for you to take another hit later down the road. You're essentially giving it away. Michael: Interesting. So then what common mistakes do practices make that you've seen when sending accounts to collections and how can they avoid these pitfalls? Andy: one of the things that clouds all of our judgment is emotion.So a lot of times, People get upset, and listen, if someone owes me money, I get upset about my own business, right? It hurts, but people still have that mammalian part of their brain that wants revenge, or maybe the patient was really rude last time they came in. So you have this, Emotional part of being owed money that clouds our judgment.that's a big mistake I see some practices, they just want revenge. That's usually where bad things start to happen when you think along those lines. So as a practice owner matures and goes through practice ownership, there's developmental stages where right in the beginning, it really hurts. Then you can start to kind of objectively step back and look at things more objectively. But at the end of the day, recommend the practice owners look at this from a very non emotional, like a CPA would, right? If you're producing a million dollars in revenue annually, and you have less than 1 percent of the people that owe you money, not pay you, write it off.You're collecting 99%. No one gets a hundred percent. I don't care how cool it is to say in the Facebook groups, nobody gets a hundred percent. There are times where it makes sense to write things off rather than pursue it. Especially if those services are disputed or you're dealing with a really difficult person, a lot of times it's just not worth it and you just have to let it go.Michael: Interesting. I love that. Thank you so much, Andy. I appreciate your time. And if anyone has further questions, you can definitely find them on the Dental Marketer Society Facebook group, or where can they reach out to you directly?Andy: Probably the best way to do it is going to my website. collection, agency, ninja. com spelled just like it sounds. Michael: Awesome. Collection, agency, ninja. com. that's going to be in the show notes below. So if anyone's interested, want to pick Andy's brain a little bit more and so forth, definitely reach out to him there and Andy.Thank you so much for being with us on this Monday morning episode. Appreciate you having me. Thank you very much and keep up the great work. I'm honored to be here.Andy: Thank you.