People and Projects Podcast: Project Management Podcast

Coach Tony Weaver, a life coach and author, transformed his own life by applying project management techniques, losing over 100 pounds in the process. He shares insights on how to convert vague intentions into actionable goals and emphasizes the importance of breaking goals into manageable milestones. Tony discusses the psychology behind goal-setting, the common pitfalls people face, and how to track progress while celebrating small wins. His approach reveals that every goal can benefit from a structured project management mindset.

Join Matt Mong, a leader at PlanAutomate focusing on intelligent automation in project management, as he dives into the realities of AI beyond the hype. He discusses the critical importance of structured data for effective AI use and how project roles are shifting with technology. Matt highlights practical uses for AI like meeting summaries and emphasizes the need for innovation balanced with privacy concerns. He also shares insights on preparing for an AI-influenced workforce, stressing the importance of adaptability and continuous learning.

Summary In this episode, Andy talks with Bree Groff, transformation consultant, speaker, and author of Today Was Fun: A Book About Work (Seriously). Bree challenges the idea that work must be draining to be valuable, offering a refreshing and practical vision for how leaders can help teams thrive, and even enjoy, their workdays. They explore how her upbringing shaped her perspective on work, why so many teams normalize burnout and busyness, and how leaders can model a healthier, more joyful approach. Bree introduces rituals, such as user manuals and daily check-ins, that foster trust and psychological safety, and she explains what it means to build “cozy teams” that perform through connection. You’ll also hear her take on performative professionalism and how to lead without losing your humanity. If you’re looking for ways to lead with more energy, authenticity, and yes, fun, this episode is for you! Sound Bites “Most work, most days, should be fun.” “Being busy is not the same as being brilliant.” “Cozy teams are teams that trust each other enough to tell the truth.” “We’ve confused being professional with looking professional.” “You can either be consumed by your calendar or create space to consume ideas.” “Even shoveling tough work can be joyful if you like your co-shovelers.” Chapters 00:00 Introduction 02:00 Start of Interview 02:03 Bree's Background and Family Influence 05:47 The Normalization of Burnout 10:54 Optimizing for Good Laughs with Good People 17:50 Performative Professionalism vs. Authenticity 26:26 Creating Fun and Cozy Work Environments 33:08 Building a Trusting and High-Performing Team 34:42 Practical Tools for Team Cohesion 35:15 The User Manual: A Quickstart Guide to Teamwork 37:01 Daily Check-ins: Enhancing Team Communication 38:28 The Fast Food Rule: Effective One-on-One Communication 40:38 Prioritizing Personal Well-being for Better Work 46:24 Milton Glaser: Finding Pleasure in Work 49:45 Applying Team Principles in Family Life 51:39 End of Interview 52:12 Andy Comments After the Interview 56:52 Outtakes Learn More You can learn more about Bree and her work at BreeGroff.com. For more learning on this topic, check out: Episode 458 with Elizabeth Lotardo, about finding joy in the job you have Episode 333 with Bob Nelson and Mario Tamayo, on how to make work more fun Episode 82 with Bill Catlette, about how contented teams deliver better results Pass the PMP Exam This Year If you or someone you know is thinking about getting PMP certified, we’ve put together a helpful guide called The 5 Best Resources to Help You Pass the PMP Exam on Your First Try. We’ve helped thousands of people earn their certification, and we’d love to help you too. It's totally free, and it's a great way to get a head start. Just go to 5BestResources.PeopleAndProjectsPodcast.com to grab your copy. I’d love to help you get your PMP this year! Join Us for LEAD52 I know you want to be a more confident leader–that’s why you listen to this podcast. LEAD52 is a global community of people like you who are committed to transforming their ability to lead and deliver. It’s 52 weeks of leadership learning, delivered right to your inbox, taking less than 5 minutes a week. And it’s all for free. Learn more and sign up at GetLEAD52.com. Thanks! Thank you for joining me for this episode of The People and Projects Podcast! Talent Triangle: Power Skills Topics: Leadership, Work Culture, Team Rituals, Burnout, Psychological Safety, Joy at Work, Authenticity, People Management, Communication, Employee Engagement, Project Management, Emotional Intelligence The following music was used for this episode: Music: Summer Morning Full Version by MusicLFiles License (CC BY 4.0): https://filmmusic.io/standard-license Music: Fashion Corporate by Frank Schroeter License (CC BY 4.0): https://filmmusic.io/standard-license

Summary In this episode, Andy talks with Jess Baker, business psychologist and author of The Super-Helper Syndrome: A Survival Guide for Compassionate People. Jess helps leaders, project managers, and anyone who tends to take on too much work avoid burnout, preserve self-worth, and build healthier ways of helping. The conversation digs into what “Super-Helper Syndrome” means, how over-helping can lead to exhaustion, resentment, exploitation, or harsh self-criticism, and what beliefs often drive us into that pattern. Jess shares actionable tools for setting boundaries, recognizing irrational helper beliefs, and changing our mindset, including asking “What kind of help is needed here?” to building systems that support sustainable helping. If you’re leading projects, teams, or supporting others, these insights will help you avoid overcommitment while still being compassionate.  Sound Bites “Helping others to the detriment of your own wellbeing is something many of us do without noticing.” “When you struggle to say no to requests for help, your relationships are lopsided. You deny your own needs.” “Exhaustion, resentment, exploitation and self-criticism are the four adverse impacts of super-helper syndrome.” “Compassion is when you decide you have to do something to alleviate someone's suffering.” “'What kind of help is needed here?' rather than just 'How can I help?'” “Your self-worth does not depend upon helping people.” “Healthy helping is about recognizing who, how and when you help, and having boundaries that are not porous.” Chapters 00:00 Introduction 02:01 Start of Interview 02:23 What Got You Started Exploring Empathy and Compassion? 05:15 Cognitive Empathy vs Emotional Empathy 08:02 How Do You, As a Clinician, Use Empathy Without Being Overwhelmed? 10:07 The Four Forms of Help 18:52 Stakeholder Scenario: Balancing Autonomy and Dependency in Helping 25:01 When Did Jess Help? What Were Her Motivations? 31:56 It Adds Energy to Help 33:28 How Can I Discern If I'm Becoming a Super-Helper? 38:07 A Roadmap for Setting Healthy Boundaries 46:03 Parenting and Helping Habits 51:21 End of Interview 51:58 Andy Comments After the Interview 56:33 Outtakes Learn More You can learn more about Jess, her book, and her work at JessBaker.co.uk. For deeper reading and related conversations, check out: Episode 448 with Marie-Helene Pelletier (on burnout and resilience) Episode 385 with Vanessa Patrick (about her book The Power of Saying No) Episode 26 with Dr. Ed Schein (MIT Fellow, Helping: How to Offer, Give, and Receive Help) Pass the PMP Exam This Year If you or someone you know is thinking about getting PMP certified, we’ve put together a helpful guide called The 5 Best Resources to Help You Pass the PMP Exam on Your First Try. We’ve helped thousands of people earn their certification, and we’d love to help you too. It's totally free, and it's a great way to get a head start. Just go to 5BestResources.PeopleAndProjectsPodcast.com to grab your copy. I’d love to help you get your PMP this year! Join Us for LEAD52 I know you want to be a more confident leader–that’s why you listen to this podcast. LEAD52 is a global community of people like you who are committed to transforming their ability to lead and deliver. It’s 52 weeks of leadership learning, delivered right to your inbox, taking less than 5 minutes a week. And it’s all for free. Learn more and sign up at GetLEAD52.com. Thanks! Thank you for joining me for this episode of The People and Projects Podcast! Talent Triangle: Power Skills Topics: Leadership, Project Management, Empathy, Boundaries, Wellbeing, Helping Others, Self-Compassion, Impact of Beliefs, Burnout Prevention, Communication The following music was used for this episode: Music: The Fantastical Ferret by Tim Kulig License (CC BY 4.0): https://filmmusic.io/standard-license Music: Tropical Vibe by WinnieTheMoog License (CC BY 4.0): https://filmmusic.io/standard-license

Jim Ferrell, author of *You and We* and co-founder of The Arbinger Institute, discusses transformative leadership insights. He emphasizes the shift from a self-focused to a relational mindset, highlighting that effective leadership hinges on how we relate to others. Ferrell introduces five levels of relation crucial for team dynamics and underscores the importance of trust, humility, and emotional connections in a world increasingly influenced by AI. This engaging conversation challenges listeners to rethink leadership through a relational lens, fostering collaboration and growth.

Don Kieffer, a former Harley-Davidson executive and consultant, teams up with MIT Sloan professor Nelson Repenning to tackle workplace inefficiencies. They discuss how many teams fall into a 'firefighting' trap, stemming from poor system design rather than individual performance. Key insights include spotting the 'firefighter-arsonist' behavior, the importance of clear problem statements, and the need for visibility in workflows. They also explore the balance between technology and human connection, urging leaders to foster environments that promote discovery and collaboration.

Stuart Taylor, a content creator and project leader behind Influential PMO, dives into the evolving landscape of influence, emphasizing personal branding and genuine audience engagement. He offers practical tips for building visibility on LinkedIn and YouTube, while discussing the challenges of content creation. The conversation explores AI's role in project management, noting its strengths in documentation but critiquing its lack of leadership skills. Stuart also shares career strategies to adapt to a changing job market and the importance of continuous learning.

Summary In this episode, Andy welcomes Jeffrey Hull and Margaret Moore, co-authors of The Science of Leadership: Nine Ways to Expand Your Impact. Drawing from over 50 years of leadership research and tens of thousands of studies, Jeff and Meg offer an accessible roadmap for leaders who want to grow in meaningful, evidence-based ways. As coaches and leaders at the Institute of Coaching, they distill complex research into nine practical leadership capacities that help you expand your impact while staying grounded. In this conversation, they unpack what it means to be a conscious leader and why self-awareness is essential. You’ll hear how cultural context affects leadership perceptions, what it takes to be ready to grow, and how to quiet the "ego noise" that can derail your effectiveness. Whether you're managing a team across time zones or parenting in today’s high-pressure environment, the insights from this episode are deeply practical and immediately usable. If you're looking for insights on how to lead with more clarity, authenticity, and impact, this episode is for you! Sound Bites "Leadership isn’t about you as much as it is about your impact on others." "Motivation and confidence are twin engines that power real growth." "Quieting your ego doesn’t make you less effective. It gives you clarity." "Cultural norms can shape how leadership is perceived, but respect always translates." "Transformational leadership isn’t about having a vision. It’s about co-creating one." "Parenting is leadership. And it’s one of the best places to practice these capacities." "The book is a self-coaching tool for everyday leaders who want to grow with intention." Chapters 00:00 Introduction 01:49 Start of Interview 02:00 What From Your Early Life Influenced How You Think About Leadership? 08:00 What Types of Leadership Books Make You Shake Your Head? 11:08 What Do You Mean by Leadership? 17:30 How Do We Know If We're Ready to Grow as Leaders? 21:00 How Do Cultural Norms Affect the Practice of These Capacities? 25:45 What Does It Mean to Be a Conscious Leader? 35:00 What Is a Quiet Ego, and How Do You Quiet Ego Noise? 38:30 What Does Transformational Leadership Look Like in Practice? 40:30 A Practical Way to Develop This Capacity 45:28 What Can Parents Learn From This Book to Lead Better at Home? 48:46 End of Interview 49:20 Andy Comments After the Interview 53:00 Outtakes Learn More You can learn more about Jeff, Meg, and their work at ScienceOfLeadership.com. For more learning on this topic, check out: Episode 344 with Peter Bregman about how you can change other people by setting the conditions under which they’re willing to change. Episode 416 with Jim Kouzes. He’s been with us four times, each episode exploring research-driven insights on leadership. Episode 252 with Marcus Buckingham about the Nine Lies we believe about work and leadership, and what to do about them. Pass the PMP Exam This Year If you or someone you know is thinking about getting PMP certified, we’ve put together a helpful guide called The 5 Best Resources to Help You Pass the PMP Exam on Your First Try. We’ve helped thousands of people earn their certification, and we’d love to help you too. It's totally free, and it's a great way to get a head start. Just go to 5BestResources.PeopleAndProjectsPodcast.com to grab your copy. I’d love to help you get your PMP this year! Join Us for LEAD52 I know you want to be a more confident leader–that’s why you listen to this podcast. LEAD52 is a global community of people like you who are committed to transforming their ability to lead and deliver. It’s 52 weeks of leadership learning, delivered right to your inbox, taking less than 5 minutes a week. And it’s all for free. Learn more and sign up at GetLEAD52.com. Thanks! Thank you for joining me for this episode of The People and Projects Podcast! Talent Triangle: Power Skills Topics: Leadership, Self-Awareness, Coaching, Organizational Behavior, Servant Leadership, Team Culture, Feedback, Psychological Safety, Confidence, Change Readiness, Authenticity, Conscious Leadership, Project Management The following music was used for this episode: Music: Echo by Alexander Nakarada License (CC BY 4.0): https://filmmusic.io/standard-license Music: Fashion Corporate by Frank Schroeter License (CC BY 4.0): https://filmmusic.io/standard-license

Mark Reich, a former leader at Toyota and current Chief Engineer for Strategy at the Lean Enterprise Institute, shares invaluable insights on lean thinking. He explains the importance of hoshin kanri in aligning purpose within organizations. Reich emphasizes that lean is more than just tools; it's about developing people and engagement. He discusses escaping the firefighting trap and why metrics alone can't secure strategic clarity. Interestingly, he even applies lean principles to parenting, illustrating its versatility beyond the workplace.

Summary When you hear the word negotiation, what comes to mind? A boardroom showdown? A salary discussion? In this episode, Andy welcomes back Dr. Mike Clayton, author of How to Negotiate: Practical and Proven Skills to Help You Strike Better Deals to unpack the truth about negotiating. Mike brings clarity, wisdom, and practicality to a skill that project managers and frontline leaders use more often than they might realize. In this conversation, you'll learn why negotiation is not a talent you're born with. Rather, it's a skill you can build. Mike explains how to prepare effectively, how to open conversations the right way, and how to bargain in ways that foster agreement, not conflict. You'll discover surprising examples of everyday negotiations, phrases that help (and hurt) rapport, and even ideas to help your kids become more confident negotiators. If you're looking for insights on how to lead through conversations that matter, this episode is for you! Sound Bites “Negotiation is a process of searching for an agreement that satisfies both parties.” “You can become a good negotiator the same way you become a good leader: by learning and practicing.” “Building agreement on agreement is easier than building agreement on disagreement.” "What will you get when you’ve got it? Because that’s the motivator." “If we respect each other and follow a process, we can negotiate even in tough situations.” “The phrases that are best for building rapport are questions.” “Signposting the junction means alerting our counterparty that we think we’re coming to the point where we need to stop.” “Your credibility is currency. Character and trust are foundational in negotiation.” “Almost every conversation where two people want different things is a negotiation.” “It's okay to negotiate. It's okay to walk away. And it's okay to not always win.” Chapters 00:00 Introduction 01:50 Start of Interview 01:04 Understanding Negotiation as a Skill 02:01 Common Myths About Negotiation 05:39 The Process of Negotiation 12:31 Preparing for a Negotiation 16:12 Opening a Negotiation 23:05 Introduction to Feedback and Negotiation 23:43 Breaking Down Feedback 24:42 The Yes Mindset in Negotiation 25:56 Building Rapport in Negotiation 27:40 The Light and Dark Sides of Language 29:08 Signposting the Junction in Negotiation 31:47 Establishing Character in Negotiation 34:21 Teaching Kids to Negotiate 38:34 End of Interview 39:01 Andy Comments After the Interview 42:09 Outtakes Learn More You can find Mike’s content and negotiation advice at his YouTube channel: OnlinePMCourses. For more learning on negotiation, check out these episodes: Episode 444 with Rick Czaplewski, who provides negotiating secrets for project managers Episode 412 with Scott Walker, who provides insights from a former hostage negotiator Episode 148 with Dan Shapiro: High-stakes negotiation from a Harvard expert Thank you for joining me for this episode of The People and Projects Podcast! Talent Triangle: Power Skills Topics: Leadership, Negotiation, Communication, Emotional Intelligence, Project Management, Influence, Rapport Building, Conflict Resolution, Trust, Team Collaboration, Process Thinking, Parenting The following music was used for this episode: Music: Summer Awakening by Frank Schroeter License (CC BY 4.0): https://filmmusic.io/standard-license Music: Chillhouse by Frank Schroeter License (CC BY 4.0): https://filmmusic.io/standard-license