The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur
Tracy Hoth | Certified Life Coach, Professional Organizer, Systems Specialist
*** Top 1% Globally Ranked Podcast ***
❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?
❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?
❓Are you ready to scale your business but need help knowing where to start implementing systems?
❓Would you like to work less and make more money?
❓Do you have ADHD or struggle to stay focused?
My podcast is the perfect resource if you answered yes to any of these questions.
I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.
As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.
My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.
That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.
Through my podcast, you’ll learn how to:
🌟 Streamline your business processes and automate repetitive tasks
🌟 Build a solid foundation for scaling and growth
🌟 Develop a healthy, organized mindset that supports your success
🌟 Prioritize and create an organized calendar so you can work less and make more money
🌟 Reach more people and make a bigger impact
🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.
Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!
So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!
✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files
✅ Learn → https://simplysquaredaway.com/
✅ Organized Coach Academy → http://simplysquaredaway.com/oca
✅ Instagram → https://www.instagram.com/tracyhoth/
❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?
❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?
❓Are you ready to scale your business but need help knowing where to start implementing systems?
❓Would you like to work less and make more money?
❓Do you have ADHD or struggle to stay focused?
My podcast is the perfect resource if you answered yes to any of these questions.
I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.
As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.
My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.
That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.
Through my podcast, you’ll learn how to:
🌟 Streamline your business processes and automate repetitive tasks
🌟 Build a solid foundation for scaling and growth
🌟 Develop a healthy, organized mindset that supports your success
🌟 Prioritize and create an organized calendar so you can work less and make more money
🌟 Reach more people and make a bigger impact
🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.
Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!
So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!
✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files
✅ Learn → https://simplysquaredaway.com/
✅ Organized Coach Academy → http://simplysquaredaway.com/oca
✅ Instagram → https://www.instagram.com/tracyhoth/
Episodes
Mentioned books
Oct 10, 2023 • 34min
24 | Business Systems Made Easy with Jennie Lakenan
If you're feeling overwhelmed and frustrated because your business processes are chaotic and disorganized, then you are not alone!
Many coaches and entrepreneurs find themselves stuck in a never-ending cycle of wasted time and energy. Despite their best efforts, they may be spending hours searching for files, duplicating work, and struggling to maintain consistency. But there is a solution to this pain!
Listen to the conversation with Tracy Hoth and Jennie Lakenan about the importance of documenting processes and creating systems for coaching businesses. Discover how Jennie went from working long hours to only 25 hours a week by implementing processes and hiring a virtual assistant.
Jennie Lakenan is the go-to web designer for life coaches who want to have an amazing online presence. When she discovered coaching in 2018, her life transformed for the better. She quickly saw the need in the coaching industry for website services for coaches and founded her design agency. As a certified digital business consultant and certified life coach, her mission is to get more coaching into the world by helping other coaches promote and grow their businesses via extraordinary websites and strategic marketing.
The key moments in this episode are:
03:25 - Defining Systems and Processes,
09:02 - Documenting Infrequent Processes,
13:31 - The Definition of Creativity and Shifting Perspectives
14:35 - Starting the Documentation Process,
16:07 - Enhancing Documentation with Transcripts and Checklists,
20:52 - Adding Screenshots and Testing the Process,
27:13 - Identifying Tasks for Delegation,
28:07 - From 40-50 Hours to 25 Hours,
29:28 - The Time Audit Challenge,
30:16 - Storing Processes for Efficiency.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Oct 3, 2023 • 19min
23 | Email Overwhelm? 7 Tips to Organize Your Email Inbox
Do you think about email and instantly feel overwhelmed? Or avoid it altogether because it gives you anxiety? Is this causing you to miss opportunities and deadlines and even taking a toll on your relationships?
Then you might be surprised by the first tip I share.
No matter what your email clutter tolerance is, I think you'll find these 7 tips to organize your email inbox helpful.
Key points in the episode:
The best way to use folders
What services help reduce the large quantity of emails
Three questions to help you process your inbox
How to use rules to help sort
Calendar tips to help you get email tasks completed on time
MIT email study results
And more!
Take a listen. Choose one tip, one action to help you organize your email, and schedule it on your calendar for this week.
The key moments in this episode are:
01:45 - Defining Organization,
04:07 - The Wonderful One,
05:48 - Sorting and Using Rules,
08:07 - Purging and Processing Emails,
14:42 - Importance of Using Folders,
15:01 - Reducing Emails with a Service,
16:36 - Recap of the Seven Tips to Organize Email,
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 29, 2023 • 11min
BONUS | Can Every Coach Get Organized?
The simple answer to the question, "Can every coach get organized?" is YES. Even if you are missing the organizing gene, have never felt organized, or feel like there is a gap when it comes to prioritizing or planning, yes you can develop the skill of organization. Yes. Yes.
I 100% believe organizing is a skill that you can develop. It's what I love doing and it's what I do in Organized Coach Academy.
There are 5 steps I share in this episode that you need to develop this skill:
Find a teacher.
Practice. Practice. Practice.
Work on your Mindset.
Keep it simple.
Don't start from scratch.
You can do it and it is worth the work.
Organizing your business will help you...
save time
save money
reduce the mind drama
know what to do each day, month, quarter, and year, and
set your business up to hire and scale.
Does this sound like something you want in your coaching business?
Please, join us in Organized Coach Academy today! Doors close for this inaugural round on Monday, October 2, 2023, and we begin Tuesday, October 3.
This round is PACKED full of bonuses and is 50 % off!
See you inside!
(If you need a payment plan, DM me on Instagram.)
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 26, 2023 • 33min
22 | The Journey To Get Her Business Organized with Neill Williams
Are you enrolled in the Organized Coach Academy? If not, register here!
I love hearing other people's stories. Listen in to my conversation with Neill Williams if you want to hear her story AND significantly increase your productivity and optimize your time.
Neill Williams is a Master Certified and Deep Dive Certified Life coach helping time-strapped and overwhelmed coaches and entrepreneurs with their performance and productivity to help them get 40 hours of work done in just 10.
Neill has been my coach. I've learned marketing, funnels, Meta ads, and have personally watched her implement at record speed. She has a heart of gold and the gift of encouragement.
I have also been IN her business as her coach helping her get organized, set up systems, and implement a task management program.
Listen in as she shares her business organizing journey, what she wishes she would've done differently, and what she advises you do NOW. Of course, I ask her how she gets so much done! She shares what she's learned during her health journey this past year which includes some key strategies and some very simple techniques, from both the physiological and psychological perspectives on productivity, to achieve heightened time efficiency.
You're going to love it!
The key moments in this episode are:
03:27 - The Benefits of an Organized System,
06:40 - Creating Systems and Processes,
10:47 - Overcoming Self-Beliefs,
14:07 - The Importance of Organization for Coaches,
15:39 - Slowing Down to Speed Up,
17:02 - Organizing Time for Maximum Productivity,
19:43 - The Physiological Aspect of Productivity,
25:04 - The Psychological Aspect of Productivity,
30:55 - The Power of Purpose.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 22, 2023 • 16min
BONUS | 10 Benefits (and Objections) To Having an Organized Business
The doors are open to Organized Coach Academy! I want YOU to join us. This is the inaugural launch. It's 50% off and packed full of bonuses!
In this episode, I talk about ten benefits of getting your business organized. You will...
Feel confident and empowered
Save time... compounded X100
Reduce mind drama
Make new friends + have FUN
Have a Professional Organizer on your team
Improve your client's experience
Set your business up to hire and scale
Track your numbers - KPIs
Leave your loved ones a plan
Practice new skills that will affect all areas of your life.
I explain the details of the Organized Coach Academy AND I go over all the objections you might have.
Please visit the Organized Coach Academy sales page to see the modules and the TEN BONUSES. Reach out if you have questions. Email me here. Or DM me on Instagram here.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 19, 2023 • 38min
21 | Time Scarcity? A Faith Perspective On Time Management with Danielle Thienel
Registration is open for the inaugural round of the Organized Coach Academy. There are soooo many bonuses and discounts available for this round. Learn more and sign up here. Be confident and empowered to go into 2024 with your business organized and streamlined. The first cohort begins October 3, 2023.
Do you long for a sense of inner peace and balance in your life? And your business? Are you searching for that elusive solution that will help you remain calm and confident in the midst of your busy schedule? Despite being told to simply manage your time better, you find yourself feeling overwhelmed and frustrated. The pain of constantly juggling responsibilities without seeing any real progress can be disheartening.
Look no further, because today I have the key to achieving that desired outcome. I am thrilled to introduce our guest, Danielle, who will be sharing the secret to finding inner strength and inviting God into your life and business.
Danielle Thienel is a certified life coach who supports faith-filled moms to create balance in their busy lives. She is a wife, mom of three, member of the Catholic Church, author, speaker, and host of The Peaceful Mind Podcast for Busy Moms. Her mission is to empower overwhelmed and stressed moms to feel more peace and joy in their busy mom-life so they can maximize their full potential.
Get ready to uncover the power of faith and the surprising secret behind her process called the Cyclone Mom method.
In this episode, Danielle shares how to:
View time as a gift.
Center your perspective of time using the analogy of the Cyclone.
Find more peace and joy using the 5 Steps of her Cyclone Mom Method.
The key moments in this episode are:
04:05 - The Concept of Time
05:15 - The Key to Organizing Our Time
08:06 - Tracy's CEO meeting tip
13:08 - Why the Cyclone Mom Method (LOVE this)
15:15 - Step 1: Call on your faith
18:06 - Step 2: Clarify your goals
20:29 - Step 3: Connect with yourself - your identity, know yourself
24:40 - Step 4: Confidently be Mom (yourself) - your worth
28:17 - Step 5: Control your Time
30:38 - Perspective shifts
32:53 - Overcoming time bombs - 5 areas of life to balance
34:15 - Get Danielle's book and learn more about her course.
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 12, 2023 • 37min
20 | Kim Job - 5 Decisions to Keep Your Business Strategy Simple
Learn more and register for the inaugural round of Organized Coach Academy by clicking here.
Do you find yourself not knowing what to do each day or stuck in a cycle of taking random actions, like posting on social media, attending networking events, and offering discounts, only to see minimal results and a lack of sustainable growth?
Instead of seeing a steady stream of clients and increased business success, are you left feeling discouraged and questioning your abilities as a coach and business owner?
In this episode of The Organized Coach podcast, Kim Job shares her five anchor decisions for growing your business.
Kim Job is a Business Coach. Her coaching career started as an Executive at The Life Coach School, where she played a major part in the strategies that created their massive growth. She helps coaches see what is really holding them back in their business so they can live life beyond their conditioned patterns and make their unique impact on the world.
We talk through each of the 5 decisions and of course, I ask her all the things she does to stay organized in her business.
From simplifying strategies to addressing personal barriers, Kim's insights will transform your coaching business. This episode will inspire you and her practical tips will produce immediate change - so choose one to implement into your business today!
This episode's key moments:
04:36 - Decision #1
07:68 - Decision #2
14:05 - Decision #3
16:84 - Decision #4
18:81 - What Kim puts on her calendar
19:77 - What Kim does if she doesn't get something done
19:86 - Examples of projects
21:36 - The stores are going to be sold out of this item
This or this would be amazing to have on your desk to use with her idea
24:36 - Decision #5 ... the most important!
27:75 - Mixing strategy and story - Kim and Scott's work
30:86 - What Kim wishes coaches would do that would be helpful
33:88 - Kim's themed days of the week
"When you don't know what to do, go do your favorite thing." - Kim Job
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Sep 5, 2023 • 21min
19 | Disorganized? 3 Steps To Create an Organized Mindset and Culture in Your Business
Discover how to create an organized mindset and culture in your business. Break free from old beliefs, dissect negative thoughts, focus on one area, and practice bursts of organized thoughts.
Find out the one question I ask to help you unpack the thought blocking you from creating an organized business.
Learn what I suggest you do when your inner critic and self-doubt try to hinder your progress.
Begin in the area I suggest focusing on organizing first in your business.
Brainstorm along with me for thought ideas to include in your burst and listen as I share an example.
Let's get busy creating an organized mindset!
This episode's key moments:
02:04 - Why This Topic + Find Your Thought
04:00 - Step 1: Breaking Up with Old Beliefs,
07:52 - Step 2: Starting with One Area,
13:13 - Step 3: Create 5-minute Bursts of Organized Thoughts
14:28 - Brainstorm Thoughts + Where To Store Them
16:24 - An Example of Burst of Organized Thoughts
19:26 - Taking Action
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Aug 29, 2023 • 43min
18 | Ready to Hire? Everything You Need To Know to Prepare for and Hire a Virtual Assistant with Samantha Siffring
Register for the workshop: 3 Steps to Organized Your Digital Files and Save Two Hours a Week
Hey Coach!
How do you know if you are ready to hire?
What should you have ready before you begin the hiring process?
What should you be aware of when hiring?
That's what we're talking about today with Samantha Siffring. Samantha is a business coach and founder of an operations/marketing agency that supports small business owners. She has degrees in psychology, marketing, and counseling, and is a certified coach. She lives in Denver, Colorado, with her husband, three kids, and three pets, and loves travel, reading, and making things beautiful.
In this episode, I talk with Samantha about the process of hiring help in your coaching business. She emphasizes the importance of recognizing when you've reached capacity and need additional support. She advises coaches to assess their capacity and budget before hiring, ensuring they have enough tasks and finances to allocate to a team member. Samantha also highlights setting up basic systems and procedures before bringing someone on board. She reassures coaches that it's okay to seek help and delegate tasks that are not their strengths.
We both encourage coaches to overcome any shame or embarrassment they may feel about their "messy" businesses.
Samantha emphasizes the importance of
clear expectations stated ahead of time,
having regular meetings or communication channels with team members,
implementing legal agreements, and
thinking through an offboarding plan even before it's needed.
Here's all the nuggets we touched on during our conversation:
00:00 - Register - "3 Steps to Organizing Your Digital Files" Workshop?
07:16 - How to assess if you're ready to hire with Samantha's "closet analogy"
09:40 - Where to start setting up systems to get ready to hire
11:00 - THIS one thing will keep you stuck
12:50 - Your hiring budget guidelines
14:50 - Samantha's surprise answer to saving 5 hours with your new hire
16:48 - Now that you know you want to hire, what do you do first?
17:46 - A warning for the "Who do you use?" question
19:34 - Samantha's agency's onboarding process
20:40 - How a time audit can help
21:15 - Samantha's personal process creation
23:25 - Communication is KEY + guidelines
26:15 - What to do when you hired the wrong person + wise things to consider
30:35 - Samantha's agency services - the process and what they help businesses with
34:53 - Her balance between coaching with the agency
39:33 - Samantha's two closing thoughts - You don't have to conform + You will WANT to have a legal agreement
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
Aug 22, 2023 • 23min
17 | Behind the Scenes - How I Documented My Podcast Production Process SOP
As I embarked on the journey of starting my podcast, I felt like a novice, trying to figure it out, typing the steps I'd take into my Google Doc, and figuring it out as I went. That's how developing a process works. Messy. Raw. Getting it on paper. Refining as you go.
Then, this messy document transformed into a well-structured plan, guiding me through the production process, from recording to editing, scheduling to promoting.
It started as an overwhelming task. But I trusted in the process and kept at it. Now as I reflect on my journey, I can't help but thank my past self for her persistence.
Listen in as I give you a sneak peek into my process, sharing the 6 steps I used to create this standard operating procedure (SOP). Don't worry, if you don't have a podcast, I also discuss the other areas in your business you might want to start documenting your processes.
I'm also giving you access to my Podcast Production SOP! Make a copy and make it your own. Use the structure to start documenting your other tasks as well. Let me know how it goes!
Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
