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740: How to Reclaim Your Time and Calendar with Rick Pastoor

Feb 3, 2022

Guest

Rick Pastoor

Rick Pastoor, author of 'Grip: The Art of Working Smart' and creator of the Rise calendar app, shares his time management wisdom. He discusses why many calendars fail and offers straightforward fixes. Listeners learn powerful self-reflection questions to maintain focus and a quick technique for tackling major tasks. Rick also emphasizes optimizing calendars for a balanced life, highlighting the importance of recognizing personal work patterns and integrating interruptions. With practical tips, he aims to help everyone reclaim their time.

46:16

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Episode notes

Intro

00:00 • 4min

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The Power of Acknowledgment: A Childhood Lesson

04:14 • 3min

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Mastering Time with Effective Calendars

07:09 • 23min

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Rethinking Time Management

30:20 • 14min

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Nutritional Insights and Time Management Wisdom

44:19 • 2min

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Optimizing Your Calendar for Success

Getting Things Done (GTD) is a personal productivity system developed by David Allen. The book provides a detailed methodology for managing tasks, projects, and information, emphasizing the importance of capturing all tasks and ideas, clarifying their meaning, organizing them into actionable lists, reviewing the system regularly, and engaging in the tasks. The GTD method is designed to reduce stress and increase productivity by externalizing tasks and using a trusted system to manage them. The book is divided into three parts, covering the overview of the system, its implementation, and the deeper benefits of integrating GTD into one's work and life.

How to live on 24 hours a day

Arnold Bennett

Written in the early 20th century, 'How to Live on 24 Hours a Day' is a philosophical examination of time management. Bennett addresses the common struggles of balancing work, leisure, and personal development, urging readers to see their free time as an opportunity for improvement. He suggests practical ways to reclaim and maximize free time, such as dedicating 90 minutes three times a week to learning and self-improvement, and emphasizes the importance of mental and creative pursuits, learning, and reflection. The book encourages readers to take charge of their lives and live more meaningfully despite busy routines.

Tiny Habits

The Small Changes That Change Everything

BJ Fogg

In 'Tiny Habits,' Dr. BJ Fogg presents a breakthrough method for habit formation based on 20 years of research and his experience coaching thousands of people. The book introduces the 'Behavior Design' approach, which emphasizes the importance of motivation, ability, and prompts in creating new habits. Fogg's method, known as the ABC (Anchor, Behavior, Celebration) method, involves anchoring new habits to existing routines, performing the behavior, and celebrating each success to reinforce the habit. The book provides step-by-step guides and practical techniques to make habit formation easy, enjoyable, and rewarding, helping readers to increase productivity, reduce stress, and improve overall well-being.

Grip

Rick Pastoor

Grip: The Art of Working Smart offers a flexible collection of tools and insights to help individuals manage their time more efficiently. It focuses on utilizing everyday tools like calendars and to-do lists, minimizing distractions, and creating space for growth. The book is based on Rick Pastoor's experiences at Blendle, where he developed these strategies to enhance team productivity.

Rick Pastoor shares his tried and tested strategies for beating the calendar overwhelm so you can get back to what matters.

— YOU’LL LEARN —

1) Why your calendar isn’t working–and how you can fix it

2) Powerful questions to keep you on track

3) The simple trick to knocking out your biggest tasks

Subscribe or visit AwesomeAtYourJob.com/ep740 for clickable versions of the links below.

— ABOUT RICK —

Rick Pastoor has always liked experimenting at work. He’ll try things out, then keep what works, ditch what doesn’t. Try. Rinse. Repeat. In his time at Blendle, the New York Times-backed journalism startup, Rick steadily refined his methods. That’s where GRIP was born, a flexible collection of tools and insights that helped the team do their best work.

Originally self-published in Dutch in 2019, GRIP became an overnight bestseller in Holland. Rick’s mission today is the same: helping people make smarter decisions about their time. He divides his own time between his young family in Amsterdam, giving talks on GRIP, his weekly newsletter “Work in Progress,” and a new startup, where he’s building a next-generation calendar called Rise.

• App: Rise Calendar

• Book: Grip: The Art of Working Smart (And Getting to What Matters Most)

• Twitter: @rickpastoor

— RESOURCES MENTIONED IN THE SHOW —

• Blog: A List Apart

• Book: Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Book: How To Live On 24 Hours A Day by Arnold Bennett

• Book: Tiny Habits: The Small Changes That Change Everything by BJ Fogg

• Previous episode: 015: David Allen, The World’s Leading Authority on Productivity

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