The 10-minute setup that saves hours of AI frustration

41 snips

Jun 25, 2025

Neo Aplin, Inventium’s Gen AI guru, shares valuable insights on maximizing AI productivity. He reveals how briefing documents can revolutionize your interactions with generative AI, ensuring it understands your context and needs effortlessly. Aplin discusses the essential components of these documents and when to use single versus multiple briefs. He emphasizes simplifying AI communications to save time and increase the accuracy of responses, turning AI into a more effective collaborator.

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ADVICE

Create a Gen AI Briefing Document

Use a briefing document to give Gen AI consistent context about your role, company, and preferences.
This saves time by avoiding repetitive explanations and gets better personalized results faster.

ADVICE

Split Briefing Documents by Context

Split briefing documents by context like projects or personal use to reduce confusion.
Keep documents focused to preserve AI's context window and improve output quality.

ADVICE

Keep Briefing Documents Short

Keep briefing documents ideally under five pages to optimize AI processing.
If it exceeds five pages, split it into multiple smaller documents for better results.

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Tired of explaining the same details every time you open a new chat with Gen AI? There’s a fix for that, and it can completely change how you work. It’s called a briefing document, and it turns Gen AI into a tool that sounds like you, knows your context, and delivers exactly what you need, without all the back-and-forth.

In this episode, Neo Aplin, Inventium’s Gen AI guru, explains how to create and use briefing documents so you get better, faster results from your AI every time.

We discuss:

Why AI struggles to understand your context, and how briefing documents fix that

What to include in your briefing doc (and how long it should be)

When to use one mega document vs. multiple smaller ones

Simple checks to make sure your AI is actually using your briefing doc

Key quotes:

“A briefing document is like a cheat sheet for your AI, so it knows your voice, your goals, and what you care about.”

“If you’re sick of hearing, ‘I hope this email finds you well,’ your AI probably isn’t reading your briefing doc.”

“Upload the document once, and you’ll spend way less time tweaking outputs.”

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Get in touch at amantha@inventium.com.au

Credits:

Host: Amantha Imber

Sound Engineer: Martin Imber

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