126. How I Structure My Days, Weeks & Months to Stay Aligned with My Goals

Sep 16, 2025

Discover how to align your time, energy, and goals by doing less with intention. Learn the 'crowd it out' method to prioritize important tasks while setting boundaries like no Monday meetings and limited Zoom calls. Delve into the 80/20 rule for focusing on high-impact work, and explore how seasonal rhythms can guide your productivity. Hear about tracking both metrics and life-force energy to avoid burnout. Embrace personal priorities by planning around family commitments first, ensuring a balanced approach to life and work.

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ANECDOTE

Overbooked To Avoid Being Alone

In her 20s, Kate scheduled constant social activities to avoid being alone with unfelt feelings.
That pattern taught her why white space felt threatening and required nervous-system work to change.

ADVICE

Batch To Eliminate Context Switching

Batch similar tasks like podcast recording days to avoid context switching and conserve mental energy.
Prepare logistics once (hair, makeup, setup) and record multiple episodes in one session.

INSIGHT

The 80/20 — Then 80/20 Again

Apply the 80/20 rule to your work, then drill into the 20% of that 20% for extreme focus.
Narrow content and relationships to the few that generate the most results and energy.

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What if staying aligned with your goals didn't require doing more—but doing less on purpose?

In this solo episode, I walk you through exactly how I structure my days, weeks, and months so my time, energy, and money are all pulling in the same direction. I start with the nervous system piece—because if I'm wired for busyness, I'll sabotage white space—then share the practical scaffolding that keeps me focused on what truly moves the needle.

You'll discover:

The "crowd it out" method — Put the most important things in first, then let everything else fill around them
My non-negotiable guardrails — No Monday appointments, hard stop after 4 p.m., a real lunch, and no more than 2–3 Zooms per day
Energy-saving batching strategies — Like stacking podcast recordings to eliminate context switching and preserve mental bandwidth
The 80/20 rule in practice — Plus the 80/20 of that 20% for laser focus on what truly matters
Boundary mastery — Why my default answer is "no" unless a request clearly serves my priorities
Life-force energy as a success KPI — Tracking not just metrics, but how alive and energized you feel
Seasonal business rhythms — Using my "Upward Cycle of Success" (emergence, visibility, culmination, fertile void) to build in natural ebb and flow instead of constant grind
Annual planning that honors your whole life — Our family-first approach where personal "boulders" get calendar priority before business goals

If you're ready to create results with more ease and integrity, this episode is your step-by-step blueprint.

“There’s a difference between what we say we consciously want, and what our nervous system is wired for.” –Kate Northrup

🎤 Let’s Dive into the Good Stuff on Plenty 🎤

00:00 Introduction to Abundance and Prioritization
01:04 The Importance of Time and Energy Management
02:08 Dysregulation and Productivity
03:23 Aligning Actions with Priorities
05:30 Establishing Rules for Time Management
07:26 Batching for Efficiency
10:36 Limiting Meetings for Productivity
13:32 Setting Boundaries and No Policies
18:53 Annual Planning and Business Cycles
23:01 Maintaining Relationships
28:30 Planning Around Personal Life
31:08 Conclusion and Call to Action

Links and Resources:

Digital Do Less Planner
The Money Reset
Embodied Wealth Method
Boundary Boss by Terri Cole

🌿 Ready to create more by doing less?

In my book, Do Less: A Revolutionary Approach to Time and Energy Management for Ambitious Women, I guide you through the art of aligning your energy with what truly matters—so you can reach your goals without burning out.

This isn't just another time management book. It's about redefining success in a way that actually supports you and brings ease into your life. Do Less is packed with practical tools and insights to help you focus on what matters most, harness your natural cycles, and truly thrive.

Grab your copy and start creating the abundant, spacious, and deeply aligned life you deserve. 🌸✨