Revolutionizing PM Communications: Mastering Efficiency and Connectivity in the New Normal
Mar 27, 2024
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Taylor Haas, property management communications expert, discusses call answering, phone trees, reducing phone calls, and building the right call-answering scheme. Topics include challenges of housing in Sedona, transitioning to remote receptionists, optimizing call handling, client communication, efficiency through calendar integration, and streamlined vendor communication. The rapid-fire insights segment covers property management software, org structure, virtual assistants, and personal insights.
Improving communication efficiency through proactive strategies like restructuring emails and implementing scheduling models for calls and vendor communication.
Addressing housing challenges in communities due to the rise of short-term rentals, with initiatives like incentivizing property owners to convert rentals into long-term leases for better housing options.
Deep dives
Challenges with Short-Term Rentals in Sedona
Communities like Sedona are facing challenges with the rising trend of short-term rentals like Airbnb. The median home price in Sedona has increased significantly, leading to a shortage of long-term rental options for locals. This scarcity impacts workers in the tourism and retail industry, making it difficult for them to find affordable housing in the city.
Efforts to Address Housing Issues in Sedona
In response to the housing crisis, Sedona initiated a pilot program offering cash incentives of $6,000 to $10,000 for property owners converting short-term rentals to long-term leases. However, the program faced challenges in attracting applicants as many owners preferred the simplicity of Airbnb rentals over becoming landlords. Efforts are ongoing to improve the program and provide better housing alternatives.
Impact of Short-Term Rentals on Local Housing Markets
The increasing popularity of Airbnb and similar platforms is creating housing challenges in various communities, not just in Sedona. Places like Big Sky, Montana, are witnessing a similar trend where the influx of short-term rentals reduces the availability of long-term housing options. This imbalance is prompting hotels to build apartments to accommodate their workforce due to the lack of affordable housing options.
Strategies to Reduce Call Volume and Improve Communication
To manage high call volumes and improve communication, proactive strategies such as restructuring emails to reduce the need for phone calls have been implemented. Implementing a scheduling model for owner calls and vendor communication has helped distribute inquiries evenly throughout the month, reducing peak call times. Utilizing online scheduling and maintaining close vendor relationships streamline communication processes for improved efficiency.
You want to be better than most property management firms in your area?Simple...just answer the phone! In this NARPM® Radio episode,"Revolutionizing PM Communications: Mastering Efficiency and Connectivity in the New Normal," Taylor Haas talks about call answering, escalations and phone trees. Oh my! Want to figure out how to reduce phone calls? Learn the negative effects of a phone tree and how to build out the right call-answering scheme.
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