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#694: Sam Corcos, Co-Founder of Levels — The Ultimate Guide to Virtual Assistants, 10x Delegation, and Winning Freedom by Letting Go (Plus: Creating Leverage with Tools, Systems, and Processes)

The Tim Ferriss Show

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Calendar-Based Time Management

  • Transition to Calendar: Shift from to-do lists to scheduling tasks on a calendar with estimated time allocations.
  • Finite Time: Recognize that time is finite, unlike digital to-do lists, which can expand infinitely.
  • Allocate Slack: Aim for 50% open space in your calendar to accommodate unexpected events and prevent schedule disruptions.
  • Refine Estimates: Track actual time spent on tasks and retroactively update your calendar to improve estimation accuracy.
  • Prevent Cascading Failures: Build slack into your schedule, similar to manufacturing assembly lines, to handle disruptions without breaking the entire system.

Insight: Time management is about acknowledging your constraints and building a flexible system to accommodate the unexpected.

Action: Audit your time by scheduling tasks and track estimates vs. actuals, intentionally leaving 50% of your time unscheduled.

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