🚀 Free Productivity Advice: https://paperlessmovement.com👤 Get Coaching: https://paperlessmovement.com/inner-circle-program👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teamsTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastMost professionals aren’t short on time — they’re drowning in *scattered action*. In this episode, Tom and Paco break down the critical difference between **Personal Project Management (PPM)** and **Business Project Management (BPM)** — and why mixing the two creates friction, overload, and tool chaos.You’ll learn:- Why strategy often *doesn’t connect* to execution - How to draw clear boundaries between *personal tasks, team tasks,* and *information* - Why AI-scheduled calendars (like Motion) often make things worse - The real power of deep vs shallow work blocks - How the **iCore Framework** gives you structure across ClickUp, ToDoist, Sunsama & beyondThis is for professionals who’ve outgrown basic task lists — and are ready to lead their work with clarity, not chaos.

🚀 Free Productivity Advice: https://paperlessmovement.com👤 Get Coaching: https://paperlessmovement.com/inner-circle-program👥 Get Team Coaching: https://paperlessmovement.com/icor-for-teamsTools we use at the Paperless Movement:🧠 PKM Deep Thinking – Heptabase: https://plmv.world/heptabase 🌊 PKM Shallow Thinking – Tana: https://plmv.world/tana ✅ Task Management – Todoist: https://plmv.world/todoist ⏰ Time Management – Sunsama: https://www.sunsama.com/ 🚀 Project Management – ClickUp: https://plmv.world/clickup 👥 Team Deep Thinking – Miro: https://plmv.world/miro 📧 Email Management – Superhuman: https://plmv.world/superhuman 🤖 AI Meeting Notes – MeetGeek: https://plmv.world/meetgeek 💻 MacOS Productivity Boost – Raycast: https://plmv.world/raycastIn this Productivity like a Pro episode, we dove deep into the difference between Personal Knowledge Management (PKM) and Business Knowledge Management (BKM), and why understanding both is essential for building a truly effective productivity system. We unpacked how tools like Heptabase and ClickUp serve very different purposes within the ICOR® framework, and why trying to use one tool for everything usually leads to chaos.We highlighted why PKM needs to be a private space for your thinking and ideation, while BKM is designed for shared, team-accessible information. Solopreneurs, we’ve got you too—starting with a BKM mindset from day one will set you up to scale effortlessly later. We also addressed the rising demand for collaborative features in PKM tools like Heptabase, and why it's critical to stay focused on the core use case of a tool.If you've ever felt overwhelmed by juggling tools like Tana, Obsidian, Miro, or Heptabase, this episode helps you simplify your stack with clarity and purpose.

🚀 Build a Productivity System That Works – Get Free Access https://paperlessmovement.com👤 Let’s Build Your Personalized Productivity System Together https://paperlessmovement.com/inner-circle👥 Turn Chaos into Clarity – A Productivity System for Your Entire Team https://paperlessmovement.com/icor-for-teamsIn this episode, we’ve explored why Superhuman is more than just another email client—it's a satellite application that enhances workflow efficiency without replacing your core email service. We explained how Superhuman fits into the ICOR® methodology, making email management faster and more effective, especially for busy professionals handling thousands of emails per week.We also dove into the business side of Superhuman, discussing its bold long-term vision, the challenges it's overcome, and why its AI-powered features truly stand out. From smart email prioritization to seamless follow-ups, Superhuman goes beyond simple automation, integrating AI in a way that actually makes sense.Plus, we shared insights on Superhuman Calendar, which could be a game-changer in merging email and scheduling seamlessly. If you're serious about optimizing your productivity system, this is an episode you won’t want to miss!

Discover the intricacies of productivity systems tailored for busy professionals. Learn about the I-Core methodology that clarifies tool purposes to enhance efficiency. Delve into a comprehensive framework that integrates personal and business productivity, minimizing context switching. Explore how optimizing information management and community support can significantly reduce friction in the workplace. Finally, gain insights on the need for evolving productivity systems to simplify complexities and better manage workloads.

Explore the exciting world of 100% digital productivity! Discover the pros and cons of transitioning from paper to digital systems. Learn why traditional methods like GTD can fall short in a digital-centric lifestyle. Uncover the power of the ICOR® methodology to streamline your workflow. Dive into the advantages of digital note-taking and how it can boost efficiency. Plus, find out how to navigate the challenges of blending productivity tools for ultimate collaboration and creativity!

Artificial intelligence is rapidly transforming our daily productivity and communication. Innovative projects like Project December and Hereafter are redefining legacy and digital interactions. Tools like Lex enhance writing and content creation, while the battle between AI models raises questions about originality. Despite AI's growing presence, true creativity still hinges on the human touch. With advancements set to accelerate, it's crucial to find balance and harness AI's potential without losing unique voices in content.

Explore the launch of the Heptabase Mastery Course, crafted to empower users in personal knowledge management. Discover insights on integrating effective strategies to boost productivity while avoiding burnout. The conversation dives into the evolving role of AI tools and emphasizes the importance of feedback in refining productivity courses. Plus, learn about upcoming community features and the focus on a systematic approach to achieving long-term goals. This is a treasure trove for busy professionals seeking efficiency!

Dive into the dynamic world of Personal Knowledge Management with the launch of Tana and its impact on productivity. Discover the challenge of juggling multiple tools like Heptabase and ClickUp, and why each plays a critical role in our workflows. Explore Readwise's innovative 'Chat with Your Highlights' feature that transforms how we retrieve insights from saved content. The discussion also highlights the intricacies of balancing shallow and deep thinking in productivity, ensuring a more effective task management experience.

🚀✨ Join for FREE and start your ICOR® Journey TODAY: https://plmv.world/join4free📕 Prefer reading? Here is our ICOR® Journey book: https://plmv.world/book📌 In This Episode:I explored the world of productivity scanners, sharing my experience with the Brother DS-640 and why I ultimately switched back to ScanSnap—a nostalgic yet powerful choice that fits my workflow perfectly. If you're looking for a compact yet efficient scanner, this deep dive will help you make the right decision.Paco also shared an exciting new Raycast feature—Focus Mode—which enhances deep work by allowing you to set a timer, block distractions, and stay mindful of your time. This simple yet effective tool has completely changed how we approach productivity, proving once again that time awareness is key.We also discussed Recall, an AI-powered knowledge management tool that intelligently connects and organizes your saved articles, notes, and research. If you've been looking for a way to automate and enhance your PKM workflow, this tool might be a game-changer.Lastly, we touched on Goalscape, our go-to quarterly planning tool that provides a bird’s-eye view of our goals. While we only use it four times a year, it’s an essential part of our long-term strategy—helping us stay aligned and focused.=============================🚀✨ BOOST YOUR PRODUCTIVITY=============================Join the Movement: https://paperlessmovement.com/joinProductivity Courses: https://paperlessmovement.com/courses/Coaching with Tom & Paco: https://paperlessmovement.com/inner-circle-cohort/=============================🤝 CONNECT WITH US ON SOCIAL=============================Paperless Movement®https://twitter.com/paperlessmovehttps://www.linkedin.com/company/paperlessmove/----------------------------------------Tom Solidhttps://twitter.com/tomsolidpmhttps://www.linkedin.com/in/tomsolid/----------------------------------------Paco Canterohttps://twitter.com/PacocanteroWhttps://www.linkedin.com/in/paco-cantero-815b42203/==============🫡 OUR MISSION==============Our mission is to guide professionals in creating a holistic productivity system that mitigates digital clutter, handles task complexity, and transforms productivity into a sustainable lifestyle.

Get inspired by a journey towards going paperless after overcoming illness, focusing on the efficiency of digital document management. Discover the power of optical character recognition (OCR) and how it enhances productivity tools like Evernote. Learn smart strategies to organize and auto-tag inspirational images using AI. Explore the best practices for note-taking apps while embracing simplicity to reduce overwhelm. Finally, navigate the tough terrain of switching between productivity tools by understanding your unique workflows.