Productivity like a Pro!
Paperless Movement®
Welcome to "Productivity like a Pro", the official podcast of the Paperless Movement® hosted by world's leading business productivity experts Tom Solid and Paco Cantero.
As busy professionals, you're no stranger to the overwhelming flood of information and the myriad of digital tools. Together, we cut through the noise, transforming clutter into clarity and information into action. Delve into the ICOR® methodology and meet a community of experts, industry leaders, and innovators to provide you with the strategies needed to harness your productivity tools and tailor them to your workflow.
Expect enlightening conversations with the brains behind top productivity platforms and real transformation tales from pros like you. Join us weekly and be part of the movement that is redefining productivity for the digital age.
Let's ICOR®!!! 🚀✨
As busy professionals, you're no stranger to the overwhelming flood of information and the myriad of digital tools. Together, we cut through the noise, transforming clutter into clarity and information into action. Delve into the ICOR® methodology and meet a community of experts, industry leaders, and innovators to provide you with the strategies needed to harness your productivity tools and tailor them to your workflow.
Expect enlightening conversations with the brains behind top productivity platforms and real transformation tales from pros like you. Join us weekly and be part of the movement that is redefining productivity for the digital age.
Let's ICOR®!!! 🚀✨
Episodes
Mentioned books
Oct 22, 2025 • 40min
From Information to Action: Task & Time Management the ICOR® Way
Discover how to transform your email into a task manager with clever routines. Learn the pitfalls of trying to use one tool for all needs and how to identify different types of actions and information. Explore the concept of satellite apps that enhance Gmail's functionality and find out which task managers offer the clearest advantages. Gain insights into effective weekly planning by integrating tools like Todoist and Sunsama, while also mastering the art of triaging emails efficiently. Streamline your productivity by adopting the ICOR framework for a cohesive workflow!
5 snips
Oct 8, 2025 • 36min
AI Note-Taking - is Mem 2.0 the next big thing?
The hosts dive into the recent launch of Mem 2.0, discussing its initial promise in AI note-taking. They explore how Mem lost traction due to competition and missteps while highlighting its innovative features, like real-time related notes. Conversations touch on the necessity of structure in personal knowledge management, contrasting Mem’s chat-like interface with other tools. They also emphasize the importance of trust in AI for professional use and ponder Mem's potential niche in collaborative settings. The future looks promising with Mem's improved design and features.
11 snips
Oct 1, 2025 • 37min
PKM Made Simple: How to Structure Your Tool Stack Like a Pro
Paco Cantero, founder of the Paperless Movement and co-creator of the iCore productivity methodology, joins to simplify personal knowledge management (PKM). He discusses how to visually map your tool stack, revealing gaps and redundancies. Paco shares insights on tools like Tana for quick captures and Heptabase for visual thinking. The episode dives into separating inner and outer world information and evaluating task management features within PKM tools. Don’t miss his tips on optimizing workflows and reducing friction in your productivity systems!
Sep 24, 2025 • 48min
How to Switch Productivity Apps Without Losing Your Mind
Explore the challenges of switching productivity tools without losing your flow. Discover essential frameworks for migrating systems, from iCore applications to cloud storage benefits. Learn strategies for letting go of outdated data and the value of keeping an archive for reassurance. Hear tips on running new and old tools in parallel to maintain productivity. Plus, find out why investing in reliable software can pay off, and how to eliminate unnecessary tools for enhanced focus!
8 snips
Sep 17, 2025 • 27min
BEST Note-Taking App for Professionals in 2025
Discover the latest in digital note-taking apps tailored for busy professionals. The speakers unveil standout tools like Heptabase and Tana, emphasizing the importance of personalized choices to enhance cognitive processes. Learn about seamless note-taking strategies and the role of temporary apps in workflow efficiency. They also critique traditional tools like Evernote, guiding listeners on selecting the right apps based on individual needs. Explore innovative methods to manage information and improve professional relationships.
Sep 10, 2025 • 29min
Why AI Won’t Fix Your Productivity Problems
Discover how AI impacts productivity and the importance of structure when using these tools. The conversation warns against oversimplifying productivity challenges while navigating the complexities of emerging technologies. It emphasizes understanding tasks deeply instead of relying on AI shortcuts, critiquing the current limitations of AI. Instead of mastering complex AI prompts, busy professionals are encouraged to focus on leveraging existing tools and managing information effectively for better results.
Sep 3, 2025 • 37min
The Planner’s Dilemma: Action, Information, and Finding Your Flow
Uncover the delicate balance between action and information in personal planning. Explore how tailored routines can boost productivity while remaining flexible. Learn to distinguish between actionable tasks and mere information, enhancing your task management strategies. Discover the power of simplicity in productivity tools, emphasizing a tool-agnostic approach that fosters clarity. Lastly, see how effective planners can transform workload management for professionals, turning chaos into streamlined success.
20 snips
Aug 20, 2025 • 34min
How to take notes like a Pro in 2025
Explore the art of note-taking and the balance of organization and searchability in personal knowledge management. Discover the ICOM methodology for streamlining information with effective tagging. Learn how to transform stored notes into actionable insights and the importance of the right tools. Master inbox management to process thoughts and ideas efficiently. Finally, delve into effective strategies for prioritizing tasks and minimizing distractions to boost productivity in both personal and professional realms.
17 snips
Aug 13, 2025 • 31min
Best Productivity Apps for Busy Professionals in 2025
Discover how to simplify your productivity with small, impactful changes. Heptabase shines as a top choice for personal knowledge management, enhancing deep and visual thinking. Learn about the innovative I-Core framework, designed to help busy professionals personalize their tool stacks. Explore the vital role of routines in boosting workflows and reducing decision fatigue. Plus, gain insights on assessing tool costs and fostering community connections for a more structured approach to productivity.
19 snips
Aug 6, 2025 • 37min
PARA vs CODE vs ICOR - What Method is best for Busy Professionals
Discover the fascinating differences between the PARA and I-Core methodologies, tailored to enhance personal knowledge management. Explore how the ICOM approach redefines productivity for busy professionals, overcoming limitations of traditional systems. Gain insights into the 'capturing beast' workflow for better attention management. The discussion critiques classic frameworks like PARA and CODE, advocating for a holistic blend of strategies to improve collaboration. Learn about effective tool switching to tackle information overload and shifting priorities.
