Systems Simplified

In This Episode What if the reason your business can't scale isn't your people or product—but a lack of systems to carry your vision? In this Systems Simplified episode, host Adi Klevit talks with Stephanie Allen, a fractional COO and consultant who helps founders build operational infrastructure and self-managed teams. Stephanie shares how her early experience running a hot dog stand taught her that success can't be sold unless it can be replicated—a lesson that fuels her system-first approach today. Stephanie outlines her three-phase engagement model: assessment, implementation, and acceleration. She explains how systems empower team members, reduce founder dependency, and unlock creativity instead of stifling it. Together, she and Adi debunk myths around rigid systems, explore how culture and process intersect, and explain why over-architecting may signal a deeper trust issue in your company. Whether you're a founder ready to delegate or an executive looking to improve execution, this episode offers a practical roadmap to structure your company for growth without sacrificing flexibility.

In This Episode What if your next sales hire wasn't a person, but an AI agent? In this episode of Systems Simplified, host Adi Klevit sits down with Frank Sondors, Co-founder of Salesforge AI, to discuss how autonomous AI agents are revolutionizing the way businesses handle outbound sales. Frank introduces "Agent Frank," an AI sales development rep that crafts personalized outreach emails, sources leads, and even adapts tone and language by region or industry. The conversation dives into how companies can integrate AI agents alongside human reps to create more scalable and efficient systems. Frank explains the legal and operational limits of automation—and how to work within them. Together, Adi and Frank emphasize the importance of documenting and optimizing processes before automating them, ensuring the AI operates within clear, strategic frameworks. Listeners will walk away with an understanding of how AI can power sales growth, where to start, and why well-defined processes are the backbone of any automation initiative.

In This Episode What if your next sales hire wasn't a person, but an AI agent? In this episode of Systems Simplified, host Adi Klevit sits down with Frank Sondors, Co-founder of Salesforge AI, to discuss how autonomous AI agents are revolutionizing the way businesses handle outbound sales. Frank introduces "Agent Frank," an AI sales development rep that crafts personalized outreach emails, sources leads, and even adapts tone and language by region or industry. The conversation dives into how companies can integrate AI agents alongside human reps to create more scalable and efficient systems. Frank explains the legal and operational limits of automation—and how to work within them. Together, Adi and Frank emphasize the importance of documenting and optimizing processes before automating them, ensuring the AI operates within clear, strategic frameworks. Listeners will walk away with an understanding of how AI can power sales growth, where to start, and why well-defined processes are the backbone of any automation initiative.

In This Episode What if your entire wardrobe came to you—curated, sized, and ready to wear—with no shopping or laundry required? In this episode of the Systems Simplified podcast, Adi Klevit interviews Anya Cheng, the visionary behind Taelor, a systematized AI-powered clothing rental service designed for busy men who want to look great without the hassle. Anya shares the origin of Taelor, inspired by her own search for clothing solutions as a tech leader who didn't have time—or interest—in shopping. She explains how most fashion companies are designed for enthusiasts, not professionals who want to look good and move on with their day. Taelor fills this gap by combining personal styling, AI, and a highly systematized backend to deliver stylish outfits on demand. The conversation also explores how Anya applies system thinking learned at Meta and eBay to streamline operations, categorize decisions logically, and create a scalable model. From partnerships with dating apps and fitness brands to sustainable corporate gifting, Taelor is redefining clothing through smart systems and strategic growth.

In This Episode What if your next big client is just one conversation away—but you're stuck trying to get your foot in the door? In this episode of Systems Simplified, Adi Klevit interviews Caryn Kopp to discuss the systems behind successful sales prospecting and outreach. Caryn shares how her Door Opener® service helps companies land meetings with hard-to-reach decision-makers and explains the messaging and hiring systems that make her process repeatable and scalable. They explore how to match the right outreach professional to the right prospects, why business owners often make the mistake of hiring one salesperson to do everything, and how to avoid wasting time on leads that don't convert. Throughout the conversation, Caryn emphasizes the power of documented systems—from qualifying leads to scripting conversations—to create consistency and growth in business development.

In This Episode What do garage doors, custom windows, and fast food have in common? According to Justin Bartley, they all rely on one thing: a reliable, repeatable system. In this insightful conversation, Adi Klevit interviews Justin about how he built Next Door & Window into a scalable, systems-driven home improvement company. They discuss the customer journey in depth—starting from the first inquiry to post-installation follow-up—and the importance of managing expectations every step of the way. Justin shares how his team created a one-page visual timeline to communicate what happens during the 8–10 week custom order process, minimizing anxiety and maximizing trust. The episode dives into the practical use of surveys and automated texting tools to maintain transparency, improve communication, and elevate the customer experience. Justin also explains how video messages help preserve the human connection in a tech-driven process, and why documented processes are the foundation of both operational efficiency and business growth.

In This Episode Imagine buying into a franchise only to feel lost and unsupported. That's the gap Angela Coté is determined to close. In this enlightening episode, host Adi Klevit speaks with Angela about the often-overlooked human systems that drive franchise growth. Angela shares her journey from growing up in the back of a franchise shop to becoming a franchisee herself—and ultimately launching AC Inc. to fix what she calls the "accountability void" in the franchise world. Angela walks listeners through the creation of her Strategic Growth Coaching Framework and how her team trains and certifies field coaches to truly motivate, support, and hold franchisees accountable. Whether you run a franchise or any business with repeatable processes, this episode offers a goldmine of insight on integrating systems with people for sustainable growth.

In This Episode What does it take to turn a deeply personal mission into a repeatable, scalable impact? In this inspiring episode, host Adi Klevit interviews returning guest Rabbi Shmuly Rothman about how systems and delegation played a critical role in scaling his work with Chabad rabbis around the world. Shmuly shares the story of building the Donor Relations Manager (DRM) program—starting from a coaching insight and growing into an operational model that's changing lives and communities. Adi and Shmuly dive into the mindset shifts required for growth, including overcoming resistance to delegation, clarifying the "why," and trusting the process. They discuss the importance of building infrastructure before launching and how thoughtful hiring, training, and documentation can create long-term sustainability. It's a masterclass in values-based leadership through systems. Whether you're a business owner or a nonprofit leader, this conversation offers practical wisdom on scaling with integrity, structure, and intention.

In This Episode What happens when a great team is forced to work without a great system? According to Jason Schroeder, the result is predictable—and painful. In this engaging episode of the Systems Simplified podcast, host Adi Klevit sits down with Jason to explore why systems are the ultimate form of respect in the construction industry and how leaders can use them to transform company culture, improve safety, and boost performance. Jason shares how his early exposure to well-run construction projects revealed the power of systems, and how the industry's shift away from structured training led him to found Elevate Construction. He and Adi discuss why many organizations resist change, how to separate system flaws from personal blame, and what makes lean thinking so effective when implemented correctly. Throughout the conversation, Jason emphasizes the role of education, the importance of understanding the "why," and why real leadership means empowering others through clarity and repeatability. His insights are applicable far beyond construction—any industry can benefit from a systems-first mindset.

In This Episode If you're tired of the revolving door in your hiring process, this episode will change the way you think about employee retention. In this Systems Simplified interview, Adi Klevit speaks with Ryan Englin, who shares how his Core Fit Hiring System is transforming hiring and retention for trades businesses. Ryan breaks down how most companies don't have a hiring problem—they have a keeping problem. He outlines the full employee lifecycle, explaining how attraction, onboarding, and engagement all need to be systematized. From his CHOICE framework to creative marketing tactics for recruitment, Ryan walks through exactly how to become the employer of choice. Listeners will come away with practical insights on how to systemize hiring from start to finish. Whether you're in construction, manufacturing, or any people-driven industry, this conversation reveals how a process-driven approach to hiring boosts loyalty, performance, and long-term success.