Beyond the To-Do List - Productivity for Work and Life

David Allen is the originator of GTD, and founder of David Allen Co. GTD is the shorthand brand for “Getting Things Done,” the groundbreaking work-life management system by David Allen that provides concrete solutions for navigating uncertainty into an integrated system of stress-free productivity.David is the author of Getting Things Done: The Art of Stress Free Productivity, Ready for Anything: 52 Productivity Principles for Getting Things Done, and Making It All Work: Winning at the Game of Work and the Business of Life.David Allen Company is a global training and consulting company, widely considered the leading authority in the fields of organizational and personal productivity.Covered in this episode: GTD Basics GTD hang ups – common places where the GTD process falls apart for people: Failure to capture Failure to decide the outcome you’re committed to, and the specific action steps Failure to then act (2 minute rule) or capture the action, or reminder to act on in the future Failure to review The one list most people do work well is their calendar. Anything that is a win that instills trust in your system helps. Simple processes to achieve mini wins to trust your system more Drawing on the right side of the brain Sometimes a trusted system can be people David Allen’s TEDx Talk: WHY do GTD, not just WHAT it is or HOW How David starts his day: Good coffee, and the right maps. Dealing with distractions and unexpected inbox deliveries David’s most powerful tools: The Physical Inbox and Notetaker wallet How GTD applies to “work/life balance/blending” GTD is a lifestyle A lot of Getting Things Done is about not getting things done. It’s about being appropriately engaged with what’s going on. GTD and personal relationships The relationship between David and his wife’s personal GTD systems GTD behaviors really need to be installed in a cooperate culture Click to tweet ->[tweetable]Bad meetings create huge emails, and huge emails create bad meetings. – @GTDGuy[/tweetable] Movings things from the someday maybe list into actions and tasks to bring them into reality How much time is too much time “investigating” productivity apps? The “official GTD app” David uses: List function in Lotus notes Eproductivity add in for list and calender functionality Mind Manager for mind maps The Brain For capture: iPhone 5 iPad Gmail Nothing beats pen and paper! Connect with David and the GTD System: gtdconnect.com gtdtimes.com davidco GTDGuy on Twitter Learn more about your ad choices. Visit megaphone.fm/adchoices

Claire Diaz-Ortiz leads social innovation at Twitter, where she has worked since 2009. She wrote Twitter for Good: Change the World one Tweet at a Time and is a frequent international speaker on social media, leadership, and social change and is known for developing the TWEET model — a framework to help organizations and individuals best excel on Twitter.Claire began using Twitter in 2006 while living in a Christian orphanage in Kenya. Claire holds an MBA and other degrees from Stanford and Oxford, and is the co-founder of Hope Runs, a non-profit organization operating in AIDS orphanages in Kenya.Claire was named one of the 100 Most Creative People in Business by Fast Company and made the Fast Company list of the Ten Most Generous in Social Media.Covered in this episode: Twitter for Good: Change the World One Tweet at a Time Digital Detox Five Reasons To Be A Morning Person The Present Principle Lead By Morning: 365 Days of The Present Principle How To Be Social: A Social Media Manifesto Not being constricted having an Entrepreneurial mind while being an employee in an organizational setting Being an Introvert in group settings Quiet: The Power of Introverts in a World That Can’t Stop Talking It's one thing to figure out individual productivity, and another to fit that into an organizational setting. - @ClaireClick To TweetFollow and connect with Claire on her website, as well as Twitter Learn more about your ad choices. Visit megaphone.fm/adchoices

Christine Peel-Malkoff is much more than just a supporter of the crazy adventures of her comedian filmmaker Mark Malkoff (NOT Mark’s assistant!) She does a lot of the video work for their current project ‘The Bill Murray Show starring Mark Malkoff‘. My interview with Mark can be found here.Covered in this episode: Passion and trust in delegation and team members Learning to have a good attitude about things that initially seem like a waste of time. Adaptability in your work environment She’s the messy one! Indulging in a brief but productive procrastination Asking “Who do I want to be” in the midst of all the work you’re doing. I can quiet my brain a little bit more, if I’ve checked some stuff off of my list. - @ChristinePeelClick To TweetThe more I’ve learned to just let go and get rid of material things, the easier it is to keep my apartment clean. - @ChristinePeelClick To TweetThe idea is to own less, so you can actually do more. - @ChristinePeelClick To TweetIt’s not just about what you’re getting done, but how you are as you get it done. - @ChristinePeelClick To TweetConnect with Christine here: Twitter Facebook Blog Learn more about your ad choices. Visit megaphone.fm/adchoices

Jay Baer is a hype-free, social media and content strategist, speaker, and author. He founded Convince & Convert in 2008. This is the fifth marketing services firm he’s started or managed. He’s co-author of The NOW Revolution, 7 Shifts to Make Your Business Faster, Smarter, and More Social, a leading book on social business. An active angel investor, he’s also involved in an advisory capacity with several social media and content marketing start-up companies.Covered in this episode: Writing with perspiration, instead of inspiration The NOW Revolution Social Pros Podcast The atomic half life of content is longer than any other form of marketing. - @JayBaerClick To TweetYou can't micromanage everything. It sucks your attention away from the big picture. - @JayBaerClick To TweetYou need to do only the things that you are uniquely qualified to do. - @JayBaerClick To TweetIf you’re doing things other people on your team can do, you’re robbing them of opportunity. - @JayBaerClick To Tweet Learn more about your ad choices. Visit megaphone.fm/adchoices

Chris Brogan is CEO and president of Human Business Works, New York Times Bestselling co-author of The Impact Equation, and Trust Agents, and solo writer of Social Media 101 and Google+ for Business. He cofounded Podcamp with Christopher S. Penn. He podcasts at The Human Business Way.Covered in this episode:The Impact EquationYou are the CEO of your desk. @Tom_PetersClick To TweetThe Brand of YouThree Book DietChris’ Books for the year: Living Beautifully With Uncertainty and Change  You Are Your Own Gym: The Bible of Bodyweight Exercises The Power of Resilience: Achieving Balance, Confidence, and Personal Strength in Your Life Erik’s Books for the year: The Impact Equation EntreLeadership The 4 Hour Body Getting More DoneChris later had to stop the three book diet for himself. Learn more about your ad choices. Visit megaphone.fm/adchoices

Getting laid off was the best thing that ever happened to Pat Flynn. Without his 9 to 5 job holding him back, he’s been able to earn more money and work less (and more flexible) hours, with Smart Passive Income, which allows him to be home and spend time with his family. If you’re already doing business online, Pat’s experiences – both his wins and his failures – can help you reach your goals.Covered in this episode: Smart Passive Income – What is it? Passive income vs. Smart Passive Income Why is it appealing? How to get started The one thing Pat is selfish about Work life balance Having a Home office Priorities Work mode Interruptions Get back into work mode 9-5 time New kid at home Evernote Difference between 1st and 2nd kid Kindle eBook Date night Thursdays Crabs in a bucket Surround yourself with inspiring people Ask for help Learn more about your ad choices. Visit megaphone.fm/adchoices

Dan Miller is the author of the widely acclaimed 48 Days To The Work You Love, No More Dreaded Mondays and Wisdom Meets Passion. He hosts a weekly podcast that is consistently ranked #1 under Careers on iTunes.Dan works to integrate your dreams and your passions into your daily activities. If you’ve ever buried your dreams in an attempt to be “practical” or “realistic,” Dan will show you how embracing those very dreams is the most practical way to enjoy life and achieve the success you’re looking for.Covered in this episode: The morning is “The rudder of the day” The opportunity cost of a doctoral thesis vs. writing 48 Days To The Work You Love Intentional use of time Budgeting time in advance Long uninterrupted focused blocks of time Fighting distractions Common Areas of Self Sabotage The past doesn’t have to be chains around the ankles of your future. Creating 5 year goals and actions steps What would success look like for you 5 years from now? 3 years from now? Putting regular deposits in the 7 areas of achievement Living life writing your movie Creating inciting incidents Al Andrews Discover your life calling in Dan’s Books, community and podcast: 48 Days To The Work You Love No More Dreaded Mondays Wisdom Meets Passion 48Days.com 48Days.net Community 48 Days Podcast Learn more about your ad choices. Visit megaphone.fm/adchoices

Dana Byers is the President of BlueDoor.tv, which she co-founded with her husband in Europe in 2007. As the community Pastor for LifeChurch.tv Church Online, Dana seeks to help others form community around online ministry following her years of experience expanding Church Online’s global outreach. She’s focused on identifying and training leaders outside the United States to launch new experiences for a few years now.She’s the author of “The Art of Online Ministry” and aided the development of online churches in dozens of non-English speaking countries. Her mission is empowering people to use online churches as a means of planting local gatherings.Covered in this episode: What is minimalism? Finding the things that matter most in your life, and investing in them. Self awareness of over stepping bounds, or not doing enough. Opportunity cost Margin Obligations vs. Commitments More is done in community The Art of Online Ministry Minimalist Perspective: Not for Everyone Decluttered Office: Before & After Pics Maximize Your Marriage: Choose The Adventure Make Your Minimalist Home A Retreat Learn more about your ad choices. Visit megaphone.fm/adchoices

Jeff Goins, author, blogger, and speaker joins me this week. Jeff speaks on a variety of topics including writing and storytelling, as well as marketing and making a difference in the world. In 2011, his blog was voted one of the “Top 10 Blogs on Writing” by WritetoDone.com, and his writing has been featured on some of the most popular blogs on the Internet, including Copyblogger, Problogger, and Zen Habits (voted byTIME Magazine as one of the top 50 websites of 2008).Jeff’s first book, Wrecked: When a Broken World Slams into Your Comfortable Life, was just released in August, 2012. It spent two weeks in the Top 100 Books list on Amazon.com and has already gone into a second printing.Covered in this episode: Fear of claiming your title Steven Pressfield – Turning Pro Seth Godin: Practice In Public Elizabeth Gilbert TED Talk Morning routines Walking not for fitness, but for slowing down Commitments are good for you Seth Godin: Stop stalling Jeff’s Books: The Writer’s Manifesto You Are a Writer (So Start Acting Like One) Wrecked Tribe Writers Learn more about your ad choices. Visit megaphone.fm/adchoices

Mark Malkoff is a comedian, writer, and filmmaker who formerly worked for Comedy Central’s The Colbert Report.His most famous exploits are: Visited all 171 Starbucks franchises in Manhattan in a single day. http://youtu.be/CwYxuV2dVzw Moved into an IKEA store in Paramus, New Jersey for a week as his apartment was fumigated. http://youtu.be/z3S5s3EITcQ Lived on an AirTran jet for 30 days in order to conquer his fear of flying. After completing this endeavor, he broke the Guinness World Record for most flights taken in a 30-day period with 135 flight segments. http://youtu.be/-f4sjKueSKs Traveled for four weeks in a Ford Fusion Hybrid around the country seeing how many U.S. mayors he could get to present him their key to the city. http://youtu.be/b0o1vGn1HwU Was physically carried 9.4 miles in Manhattan by 155 individuals. http://youtu.be/Gi4ClspNrNs Raced a crosstown Manhattan bus while riding a Big Wheel tricycle to point out how slow the busses in New York are. http://youtu.be/uv916r2UcaU Tried to be thrown out of a Manhattan Apple Store, including having a pizza delivered, bringing in a band to play live music, bring in a pet goat, and trying to have a quiet candle-lit dinner with his wife. http://youtu.be/Bo2p82aTQzo Tested the limits of Netflix by watching as many movies as he could in one month. During the month, he watched 252 movies from opening to ending credits. For being the heaviest Netflix user that month, Malkoff was invited to Netflix Headquarters where he met Reed Hastings, CEO of Netflix. http://youtu.be/eoMpEddA5Vo Covered in this episode: Use every success as a springboard for more success Delegation Dale Carnegie – How to win friends and influence people David Allen – Getting Things Done David Allen – Ready For Anything Never Eat Alone Networking is about people Let others know when you think they’re doing good work. Internet addiction Learn more about your ad choices. Visit megaphone.fm/adchoices