Daily Dental Podcast

In this episode, Dr. Killeen introduces the Profit First method—a simple but powerful approach to managing practice finances. Instead of saving profit for last, this system flips the script, prioritizing profit and clarity over chaotic end-of-month surprises. Dr. Killeen shares his take on setting up dedicated bank accounts to keep your practice on solid financial ground, plus a quick action step to get started.

In today's episode, Dr. Killeen dives into what it truly means to be proactive in a dental practice. It’s not just about being a “go-getter”—it’s about owning problems before they become fires, thinking ahead, and being the kind of team member who leads from wherever they stand. If you want to move from good to great as a practice, this mindset shift can make all the difference. Plus, Dr. Killeen shares a simple but powerful challenge for building a more proactive culture in your practice.

In today's episode, Dr. Killeen explores the power of our first thoughts—the quick, instinctive reactions that pop into our heads when things get tough. While these snap judgments often come from our brain’s “System 1” thinking, they don’t always reflect the full picture. Dr. Killeen shares a simple but powerful way to reframe these initial thoughts, turning them from roadblocks into stepping stones for growth. Plus, he offers a practical tip for making this mindset shift in your daily practice.

Zach Shelley has been the Office Manager of a Mega-location for the past 5 years, but before that he understood dentistry from a different lens- the dental lab. Throughout his dental journey, he's learned some key takeaways that we can learn from in the dental world. Listen in as he shares his wisdom, and how he manages a location with 26 chairs, 5 doctors (2 Pediatric), and a team of 50 people. Check out more from him, found in his Facebook group: The Dental Office Manager Leadership Network - for Doctors, OMs, and anyone aspiring for more leadership. Also connect with us at www.DentalSuccessNetwork.com or www.AddisonKilleen.com.

We’ve made it to Day 25 of our 5-week journey to systemize your office — but don’t worry, this isn’t the end! Dr. Killeen wraps up the series by emphasizing that systemization is a continuous journey, not a one-time project. It’s about building a culture of ongoing improvement and refining your systems as your practice evolves. Tune in for tips on how to keep your systems sharp, update regularly, and keep your team accountable. Staying systemized is the key to long-term success!Also, if you're a startup or early stage practice, check out mygrapevine.ai/podcast to become a BETA tester for a new product that is truly a game changer!

On Day 24 of our 5-week journey to systemize your office, Dr. Killeen shares how to aim for "black belt" profitability with the Profit First methodology. It’s all about paying yourself first and designing a cash management system that ensures your practice stays profitable by intention — not by accident. Learn the key benchmarks for expenses, when not to cut corners, and how a simple allocation system can transform your practice’s financial health.

On Day 23 of our 5-week journey to systemize your office, Dr. Killeen dives into cash balance retirement plans — a powerful tool for practice owners looking to boost their retirement savings while benefiting their team. If you’re a practice owner with a higher income and a younger team, this could be the perfect strategy for you. Tune in to learn how cash balance plans work, when they’re a great fit, and why talking to a financial advisor is key to making the most of your options.

On Day 22 of our 5-week journey to systemize your office, Dr. Killeen breaks down the basics of your practice financials — your P&L, cash flow statement, and balance sheet. These reports aren’t just for your CPA; they’re critical tools for making smarter business decisions. Tune in to learn how understanding your numbers can help you spot opportunities, avoid surprises, and keep your practice financially healthy.

On Day 21 of our 5-week journey to systemize your office, Dr. Killeen tackles one of the toughest parts of leadership — letting a team member go. It’s never fun, but it’s crucial for protecting your culture and keeping your practice strong. In today’s episode, learn how to approach terminations with professionalism and compassion, plus a quick checklist to make sure you’re prepared when the time comes. Done right, it’s a natural next step — not a surprise.

On Day 20 of our 5-week journey to systemize your office, Dr. Killeen breaks down the realities of patient attrition — and why it’s not always something to fear. Some patients leave for good reasons, and understanding the "why" behind attrition helps you make better decisions for your practice. Learn how to track attrition, spot service gaps, and even recognize when losing a patient might actually be a win. Tune in and find out how to keep your practice growing the right way!