Using AI at Work: AI in the Workplace & Generative AI for Business Leaders 84: Using AI at Work to Optimize Workforce Scheduling and Planning with Mohamed Yousuf
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Dec 29, 2025 Chris Daigle chats with Mohamed Yousuf, the founder of Smart Workforce AI, who has over 15 years of experience in workforce planning. They delve into how AI can revolutionize workforce scheduling, reducing burnout and optimizing staff placement. Mohamed shares insights on real-world applications, including healthcare staffing and hospitality demands. He emphasizes the importance of AI as a co-pilot for decision-making and discusses practical aspects like onboarding costs and compliance with labor laws, making AI accessible for businesses of all sizes.
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Scheduling Problems Are Universal
- Mohamed Yousuf realized scheduling problems are universal across industries and can be automated with AI to complement human planners.
- He emphasizes AI as an intelligent decision-making co-pilot, not a job replacer.
From Airlines To VFX: Core Variables Match
- Mohamed recounted his shift from airline scheduling to VFX where demand, capacity, and individual throughput were the same core variables.
- That cross‑industry insight sparked building an AI tool for end‑to‑end workforce planning.
Cleaning Company Four‑Month Study
- Mohamed described a four-month study with a 100-person cleaning company that revealed measurable savings from AI scheduling.
- He reported $500k labor savings, $900k productivity gains, and ~$250k turnover reduction, totaling $1.65M annually.