Deep Questions with Cal Newport cover image

Deep Questions with Cal Newport

Ep. 233: Escaping Your Tyrannical Inbox

Jan 30, 2023

0

01:19:58

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Quick takeaways

Separate process instructions from messages to make them easier to engage with.

Utilize external platforms like Google Docs to share detailed process information.

Persist in advocating for structured emails to streamline communication with colleagues.

Deep dives

Separating the Process Content from the Message

To address the issue of some coworkers finding process-centric emails too long to read, consider separating the process instructions from your message. Begin with a brief, casual agreement or message on top, followed by a clear indication that the detailed process is provided below. By treating the process instructions as an attachment or a separate entity from your message, recipients might find it easier to engage with and comprehend the process information.

Process Centric Emailing

Five Tactics to Deferring Phone Calls

How to be more efficient when working with others

Is Your Current Job Too Hot All the Time?

The Average Knowledge Worker Checks in on Email or Instant Messenger Every Six Minutes

How to Free Yourself From Spending All Day in Your Inbox

The Hyperactive Hybrid Mind Mode of Collaboration

Checking Email Less Doesn't Make You Stressed

What Do You Think You Need to Change in Your Email?

How to Defer Back and Forth Conversations to Office Hours

How to Defer to the Phone, T O Discuss List

How to Reduce the Number of Messages in Your Inbox

Is There a Difference Between Work Email and Personal Email?

Fuel Is a Sponsor Meal Automation Plan

Keeping Context Sacrosanct

How Do I Get People to Read My Emails?

How Can I Stay Productive Insane Without Stepping on Toes?

Is Your Inbox a Knowledge Management System?

Supervising Your Boss Is Impossible

Hinson Shaving Dot Com Slash Cal and Get Two Years Worth of Blades for Free

I'm a Big Fan of the New Feature Called Blink Is Connect

How Am I Going to Sequester Myself on a Cargo Freight Liner?

Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo

Video from today’s episode: youtube.com/calnewportmedia

Today’s Deep Question: How can I free myself from spending all day in my inbox? [8:24]

- Why does Cal suggest having multiple email addresses? [43:27]
- How do I convince my colleagues to actually read process-centric emails? [47:16]
- How do I work with people who enjoy email check-ins? [52:16]
- How do I get key information out of email an into a better system? [57:25]
- How can I focus when my job demands an open door policy? [1:01:11]

Something Interesting: Alex Haley wrote on a cargo ship [1:12:42]

Links:

affect.media.mit.edu/pdfs/16.Mark-CHI_Email.pdf
tim.blog/autoresponse/
blog.rescuetime.com/communication-multitasking-switches/
www.nytimes.com/interactive/2023/01/23/magazine/cal-newport-interview.html
alexhaley.com/2018/08/04/aboard-the-african-star-by-alex-haley/

Thanks to our Sponsors:

mintmobile.com/deep
huel.com/questions
hensonshaving.com/cal
blinkist.com/deep

Thanks to Jesse Miller for production, Jay Kerstens for the intro music, and Mark Miles for mastering.

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