Owned and Operated - A Plumbing, Electrical, and HVAC Business Growth Podcast

#164 - "We Lose $1,000s Every Day": The Simple Fix to Streamline Your Accounts

Jan 28, 2025

Discover how to optimize service truck inventory and purchasing to cut costs effectively. Learn about the importance of a solid purchase order system and stronger vendor relationships. Hear tips on negotiating with vendors and keeping inventory in check to save big bucks. Explore innovative mobile truck setups and the advantages of using AI to improve operational efficiency. Plus, gain insights into simplifying inventory management and revolutionizing HVAC practices for better growth.

37:11

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Quick takeaways

Mastering service truck inventory through a robust PO system and limited purchasing access can drastically reduce material costs and unauthorized spending.

Leveraging technology, like AI tools for customer service and automation for scheduling, enhances operational efficiency and improves overall customer satisfaction.

Deep dives

Managing Costs and Efficiency

Running an HVAC service truck effectively requires maintaining a budget of around $1,000 in stock on each vehicle. As businesses grow, additional controls are necessary to avoid overspending and inefficiencies, which can result in losing a significant percentage of revenue on materials. It is crucial for companies to track and analyze their expenses to identify areas where mistakes or inefficiencies occur. By implementing central controls for purchasing and effectively managing inventory, businesses can significantly reduce material costs.

Intro

4min

Optimizing Purchase Orders and Inventory Management

13min

Optimizing Truck Stock Management with AI Innovations

2min

Revolutionizing HVAC Inventory Management

7min

Mobile Warehousing in HVAC

5min

Streamlining Purchasing and Vendor Relationships

2min

Streamlining Vendor Management and Purchasing in HVAC

4min

In this episode, we get real about how to master your service truck inventory and purchasing. We’ll cover how to cut costs for your business, avoid common mistakes, and streamline your operations with a solid PO system, VMI (Vendor Managed Inventory), and stronger vendor relationships.

Oh, and don’t miss our tips on using mobile truck setups to streamline operations. Plus, get practical advice on negotiating with vendors and keeping your inventory in check to save you big bucks.

Shoutout to Quick Staffers LLC

Quick Staffers are the staffing agency bringing global talent to the HVAC and plumbing industries. They specialize in placing trained overseas CSRs, fully equipped with the best SOPs and scripts at a fraction of the cost.

Don’t miss out—Get $1000 off your first placement here:

Special Thanks to Avoca

Looking to train your call center and improve technician performance? Avoca AI is here to help your team identify existing issues, improve call quality, and drive results from start to finish.

Click here to schedule your demo today.

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John Wilson, CEO of Wilson Companies
Jack Carr, CEO of Rapid HVAC

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