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Talking Church
5 Must Have Meetings to Plan a Big Event
Dec 12, 2024
Annie Judd, the Art Director at River Valley Church, and Maddie Bennett, Event Project Manager, dive into the essentials of planning impactful events. They discuss the necessity of vision meetings to unify teams and enhance communication. Creative brainstorming sessions and structured debriefs play a vital role in fostering collaboration and continuous improvement. Their insights on balancing creativity with logistics ensure that every event aligns with its spiritual message, highlighting the importance of preparation and excellence.
52:38
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Quick takeaways
- Establishing a clear vision during initial meetings is crucial for unifying the team and setting the event's expectations.
- Creative pitch meetings facilitate collaboration among departments to refine concepts, ensuring alignment and a cohesive brand identity for the event.
Deep dives
Vision and Brainstorming Meetings
The first meeting to conduct when planning a significant event is centered on establishing the vision and brainstorming ideas. This meeting should aim to unify the team by clearly communicating the event's purpose and expectations, often led by the ministry stakeholders to ensure everyone is aligned. Participants should come prepared with essential details such as the event date, venue, and theme, creating a solid foundation for the planning process. Combining the vision meeting with a brainstorming session can also encourage creativity and collaboration, allowing team members to propose a variety of ideas without prematurely limiting themselves by budgetary constraints.
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