The Modern People Leader: Forward-Thinking HR

265 - The 4 Pillars of a Distributed Operating Model: Darren Murph (Future of Work Consultant)

Oct 24, 2025

Darren Murph, a former leader at GitLab and Zillow, is a sought-after consultant on remote work. He discusses the four-pillar operating model essential for distributed teams, emphasizing knowledge management as the foundation. Murph explains why companies often misjudge their remote maturity and highlights the importance of fixing organizational systems rather than just individuals. He shares insights on treating knowledge like a product and showcases effective tools for documentation and project management, paving the way for improved performance in a distributed landscape.

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INSIGHT

Every Company Is Now Distributed

Every company today is effectively a distributed company and must adopt distributed-first principles.
Co-location doesn't remove the need to architect communication and systems for distributed work.

ADVICE

Start With Knowledge Management

Start with knowledge management as the foundation before projects, self, and performance.
Treat knowledge as the currency of trust and build a centralized org brain.

ADVICE

Record Meetings To Fuel AI

Record and document meetings and decisions so AI and people can access the context later.
More documented ‘gold in’ yields better AI outputs: gold in, gold out.

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Darren Murph, a leading voice on distributed work and former leader at GitLab, Zillow, and Andela returned to the show.

We dug into the remote first maturity scale, the four-pillar operating model (knowledge, project, self, performance), and how to build an “org brain.”

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(04:42) Darren’s new chapter: going independent and why the timing was right

(08:46) What’s changed since 2–3 years ago in remote/distributed work

(09:13) Identity crisis in companies and the RTO narrative

(11:09) The “operating system” of a company: where communication breaks

(12:45) What ELTs are really discussing now

(14:07) Under-the-radar topic: performance management as “fix the car, not just the driver”

(16:40) AI readiness requires distributed-friendly systems (recording, documentation)

(18:01) Remote-first maturity scale: where firms think they are vs. where they land

(19:44) Knowledge management as the first pillar and the “org brain” concept

(21:50) The four-pillar framework: knowledge → project → self → performance

(24:13) “Gold in, gold out”: documentation and meeting capture fuel AI

(26:00) Exemplars and ownership: Atlassian, GitLab, Doist; treating knowledge like a product

(28:18) Tools and handbooks: Notion, public handbooks, getting started fast

(30:13) MVP of an org brain and how functions build it out

(34:34) Project management done right vs. 47 one-on-ones; insurance/IT ticketing analogies

(37:47) Why this matters: time as compensation; segue to self-management

(39:59) Team agreements and operating with flexibility

(42:16) Measuring performance better: meetings, survey data, retention

(46:19) Legacy reviews vs. modern, continuous performance practices (Juro example)

(47:10) Organizational psychology: complexity theory and the pull back to “coherence”

(54:03) Rapid-fire questions

(58:43) Where to find Darren and work with him

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Past guests on MPL include Brené Brown, Annie Dean (VP of Team Anywhere, Atlassian), Josh Bersin, Katie Burke (Chief People Officer, Harvey), Liz Fosslien, Helen Russell (Chief People Officer, HubSpot), Dave Scott (Chief People Officer, ADT), Melanie Rossenwasser (Chief People Officer, Dropbox), Crystal Boysen (Chief People Officer, Sprout Social), and many more.