The Omni Show How Ivan Weiss Uses OmniFocus
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Jan 5, 2026 Ivan Weiss, President and COO of elite | studio e, dives into how he balances high-stakes executive responsibilities with calm productivity. He shares his unexpected journey into the Apple ecosystem and how OmniFocus became central to his life. From morning rituals to a systematic approach separating work from personal tasks, Ivan emphasizes simplicity and clarity. He advises against over-complicating systems and highlights the importance of recognizing overload. With a focus on calm, he showcases how effective routines can lead to better decision-making.
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Serendipitous Start With OmniFocus
- Ivan Weiss accidentally started using OmniFocus after lending his PC and getting a Mac for a trip.
- He intended to return it but kept the Mac and OmniFocus for years afterward.
Use Start And Shutdown Routines
- Do build and follow startup and shutdown routines to structure your day.
- Ivan uses checklists in OmniFocus to scan ERP, finances, and prepare for the workday and evening.
Capture Everything Then Let It Breathe
- Capture everything into your system so nothing slips through the cracks.
- Then let items sit briefly and review them to decide real priorities instead of reacting to every capture.