The Secret Weapon for Project Executives: How to Turn Routine PM Check-Ins into Strategic Powerhouses

Nov 19, 2024

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Is an executive or leader in your company struggling? Reach out to Eric to discuss how his transformative executive coaching approach can help. Schedule a 10 minute call with Eric today to learn more: 10minuteswitheric.youcanbook.me

In today’s dynamic work environment, meetings should be more than routine check-ins. They need to be strategic, focused, and outcome-driven. Well-structured meetings provide the groundwork to align every decision and discussion with the broader goals of the organization. These meetings are not about micromanaging work but ensuring that each project, conversation, and decision brings the company closer to its long-term goals, whether profitability, customer satisfaction, or brand reputation. In this week’s solo episode, Eric explains the importance of strategic meetings between project executives and project managers.

Starting the discussion, Eric talks about how to make meetings strategic, productive, and valuable saying that meetings should lead to clear decisions that improve the company's larger goals. This focus will make meetings more productive and ensure they contribute meaningfully to the bigger picture. Eric also suggests when, where, and how much time you should spend for a meeting. Effective meeting preparation is an important part of the process. Eric explains that effective meeting preparation requires more than just status updates. It demands a deeper analysis of how daily activities connect to larger organizational goals. He also walks us through what you should avoid discussing in meetings. He says effective strategic meetings focus on high-level alignment, not on micromanaging every task. While day-to-day details should be handled elsewhere, these meetings should center on discussing issues that impact the bigger picture, like client relationships or organizational strategy. Wrapping up the discussion, Eric clarifies what’s beyond the meetings. A great meeting doesn’t end when you walk out of the room. Project executives should follow up after one-on-ones by summarizing key takeaways, tying every priority back to the company's broader goals, and checking progress against those objectives.

EPISODE HIGHLIGHTS

[02.20] Aligning meetings with broader organizational goals.

[03.00] When, where, and what time?

[03.31] What requires effective meeting preparation?

[05.22] Managing risks, resources, and performance for long-term success.

[06.30] What to discuss (and skip) in high-level project meetings.

[07.28] What’s beyond the meeting?

KEY TAKEAWAYS

Before any meeting, clarify the strategic objectives you want to achieve.
Focus on strategic alignment when preparing for meetings.
Ask the right strategic questions during one-on-ones with project managers.
Stay focused on strategic issues and avoid getting caught in the weeds of task-level updates.
Follow up effectively after strategic meetings.

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