610 Billing Tip: Bill for Everything

Uncle Marv talks about the concept of billing for every aspect of service provision, highlighting the need to include travel expenses, phone consultations, consulting time, and detailed service billing in invoices. He shares insights on how to structure billing practices to optimize revenue generation and enhance client satisfaction by maintaining transparency throughout the invoicing process.

The episode underscores the significance of accurately accounting for all billable elements, from travel time to consulting tasks, emphasizing the need for clear communication with clients regarding invoicing practices. By incorporating these strategies into their billing procedures, IT professionals can ensure fair compensation for their services while fostering positive client relationships based on transparency and clarity.

Key Takeaways:

Travel Billing:

• Bill for all travel time spent working for a client away from your office, whether it's local or across the state.
• Consider billing from the time you leave your office to the time you finish with the client, excluding travel back if clients are nearby.
• Include expenses like mileage, gas, tolls, lodging, and meals in your billing to ensure comprehensive compensation.

Phone Time Billing:

• Include phone consultations in your billing if they are not part of regular end-user support or fall outside the scope of work.
• Bill separately for vendor calls, troubleshooting sessions, or any phone time that is beyond standard support services.
• Ensure that all billable phone time is transparently included in your invoicing practices to avoid under compensation.

Consulting Time Billing:

• Charge for consulting time that involves research, strategic planning, vendor management, or any tasks beyond regular support services.
• Account for training and education sessions separately if they are not part of a monthly service agreement.
• Be clear and detailed in your invoicing to reflect all consulting tasks accurately and ensure fair compensation for additional services provided.

=== Show Information

• Website: https://www.itbusinesspodcast.com/
• Host: Marvin Bee
• Uncle Marv’s Amazon Store: https://amzn.to/3EiyKoZ
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