Productivity like a Pro! How to Switch Productivity Apps Without Losing Your Mind
Sep 24, 2025
Explore the challenges of switching productivity tools without losing your flow. Discover essential frameworks for migrating systems, from iCore applications to cloud storage benefits. Learn strategies for letting go of outdated data and the value of keeping an archive for reassurance. Hear tips on running new and old tools in parallel to maintain productivity. Plus, find out why investing in reliable software can pay off, and how to eliminate unnecessary tools for enhanced focus!
AI Snips
Chapters
Transcript
Episode notes
Separate Info From Action
- Differentiate information systems (PKM) from action systems (tasks/projects) before migrating.
- Tool-agnostic workflows make switching tools much easier and less risky.
Keep Old System As Archive
- Keep the old system active and treat it as an archive while you try the new tool.
- Migrate only what you actually need and start fresh for the rest to leverage the new tool's strengths.
Store Outcomes In Stable Systems
- Keep final business outputs in stable systems (Google Drive, Dropbox, ClickUp) even if thinking happens in PKM tools.
- That separation reduces migration pain and preserves business continuity.