Productivity like a Pro! PKM Made Simple: How to Structure Your Tool Stack Like a Pro
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Oct 1, 2025 Paco Cantero, founder of the Paperless Movement and co-creator of the iCore productivity methodology, joins to simplify personal knowledge management (PKM). He discusses how to visually map your tool stack, revealing gaps and redundancies. Paco shares insights on tools like Tana for quick captures and Heptabase for visual thinking. The episode dives into separating inner and outer world information and evaluating task management features within PKM tools. Don’t miss his tips on optimizing workflows and reducing friction in your productivity systems!
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Framework Connects Information And Action
- The iCore framework splits productivity into four areas connecting information and action across personal and business domains.
- Mapping tools into these areas reveals gaps, redundancies, and where workflows break down.
Decide Tool Purpose Before Adoption
- Position every tool deliberately in the iCore map to see its role and impact before adopting it.
- Ask whether a new shiny app adds real value or creates redundancy before adding it to your stack.
Inventory Tools To Spot Gaps
- List the actual tools you use and place them into the PKM area to reveal overlaps and missing capabilities.
- Use that inventory to decide which tools are core and which are satellites or utilities.