Learn how to crush a quarterly offsite meeting with a 7-step process, including reflection, goal-setting, and strengthening relationships. Discover the structure and steps involved, such as reviewing previous quarter goals, tackling key issues, prioritizing, and creating action items.
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Quick takeaways
Quarterly off-sites provide an opportunity for reflection, deep thinking, and goal setting for business growth.
The Entrepreneurial Operating System (EOS) offers a framework for setting clear goals, addressing issues, and tracking progress in quarterly meetings.
Deep dives
The Power of Quarterly Off-Sites
Quarterly off-sites are often seen as mundane corporate events, but they can be incredibly valuable for business growth, especially in the early stages. They provide an opportunity for reflection, deep thinking, and intellectual stimulation with trusted colleagues. The host shares the run of show used in their recent off-site, including templates available to listeners. By dedicating a full day to these off-sites, leaders can review past goals, revise long-term plans, address key issues, and establish new goals for the upcoming quarter. The session concludes with personal reflections and action items for participants.
The Entrepreneurial Operating System (EOS)
The podcast host discusses the quarterly meeting as part of the Entrepreneurial Operating System (EOS). This system provides a framework for companies to set clear goals, track progress, and address issues. The meeting agenda includes a warm-up discussion, reviewing last quarter's goals, revising the long-term plan (Vision Traction Organizer), tackling key issues, setting next quarter's goals, and determining actionable next steps. The host emphasizes the importance of adaptability and customization, as not all components of the EOS framework may be relevant to every business.
Steps in the Quarterly Meeting Agenda
The podcast episode outlines the steps involved in a quarterly meeting agenda. It starts with a warm-up session to foster personal connections among participants. Next, leaders review the achievements and challenges from the previous quarter by examining rocks (actionable goals) and the scorecard (activity-based metrics). They then revise and discuss the long-term plan (VTO), which encompasses core values, purpose, niche, marketing strategy, and goals. The meeting continues with a focus on addressing key issues and setting specific, measurable, attainable, relevant, and timely (SMART) goals for the next quarter. Finally, participants identify next steps, assign responsibilities, and end with personal reflections.
Episode 85: In this episode of Founder’s Journal, I teach you how to crush a quarterly meeting. I take you through the 7-step meeting process I use (thanks EOS) and share specific examples from storyarb’s recent offsite using this process.