Inbox Strategies That Work for Your ADHD Brain

Mar 11, 2025

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In today's fast-paced world, email management is a critical skill, but for those with ADHD, constantly checking email can become an addictive habit and the source of our greatest distraction.

Email acts as a digital slot machine for those with ADHD, creating a dopamine-driven cycle of constant checking in search of novelty and stimulation.

This behavior is about immediate gratification and coping with executive function challenges like task initiation and priority setting. By understanding how your brain responds to these stimuli, you can begin to develop more intentional habits.

The cost of this unconscious compulsion is a lot higher than you realize because compulsive email checking acts as a crutch for avoiding more significant tasks. The perceived productivity of responding to emails is misleading and can detract from meaningful work.

The worst part? Email-induced task-switching destroys focus. It takes up to 23 minutes for neurotypical brains to refocus after a switch, and for ADHD brains, it’s even longer.

A key takeaway from the episode is that being constantly available via email is often unnecessary and can be counterproductive. Setting specific email hours can actually enhance client perceptions of professionalism.

Shared in this Episode:

Dedicated Email Blocks

Start by setting two defined email blocks per day. This limits distractions and prevents email from dictating your schedule. Use autoresponders to set client expectations and provide alternative contact methods for emergencies.

The 3-Folders System

Simplify your inbox with three primary folders — “Action Required,” “Waiting For,” and “Archive.” This method streamlines email management, reducing the clutter and stress of a crowded inbox.

Leveraging Email Templates:

Create templates for routine responses. This reduces cognitive load and enhances efficiency. Customize these for common client questions, project updates, and scheduling queries.

Ultimately, email management is not merely about efficiency but about owning your worth as an entrepreneur. Running a business should offer freedom, not bind you to other people's priorities.

By fostering better boundaries, entrepreneurs can build better work habits, which in turn boosts confidence and productivity. It's essential to remember that you are not always at others' beck and call.

Your time and attention are invaluable, so it’s time to let your inbox serve you, not the other way around.

Mentioned in this episode:

TidyCal - the online calendar that prevents me from overscheduling & sends reminders to my clients so I don’t have to

Now What?

Ready to start dealing with your Inbox? Be sure to grab my free worksheet that combines all the strategies shared in this episode.

It’s a simple to implement, step by step approach that will begin to free up time and attention for what matters most, which is not going to be found in your Inbox. Click here to get your copy.