Systems Saved Me® From Overwhelmed to Automated: Your AI Chief Operating Officer (COO)
In this awesome takeover episode, branding, website, and AI strategist Erika Stanley introduces listeners to the concept of building an “AI C-Suite” starting with your AI COO. Erika shares how women entrepreneurs can go beyond using AI for simple tasks like social captions and instead implement it as a strategic internal team member. You’ll learn how to delegate meeting notes, document analysis, and task planning (all with AI) and how to get hours back in your week with one simple prompt. If you're craving more structure and support without hiring a full-time team, this episode is packed with actionable gems.
MORE ABOUT ERIKA:
Quick Win Prompt:
"I want you to act as my COO. Here is a list of everything I need to do this week: [and then just paste in 10 to 15 tasks, doesn't matter if they're messy or out of order]. Please organize these into categories like Client Work, Marketing, and Admin. Prioritize them by urgency and importance, and suggest a simple daily focus for me from Monday to Friday.
Ask me clarifying questions until you are 95% sure you can complete this task."
TIMESTAMPS:
0:00 – Jordan introduces guest host Erika Stanley and the concept of using AI as a strategic business partner
2:00 – Erika shares her mission: making AI accessible and powerful for women entrepreneurs
4:20 – Why most entrepreneurs are underusing AI—and what’s possible beyond captions and chatbots
6:43 – What the AI C-Suite is and how your AI COO can transform your backend systems
9:30 – Role 1: The Meeting Coordinator – how to use AI to take notes, summarize calls, and draft follow-ups
15:05 – Role 2: The Document Analyst – using AI to summarize lengthy PDFs, emails, and reports
19:25 – Role 3: The Project Manager – turn your chaotic to-do list into a clear weekly plan with one prompt
25:41 – Erika’s step-by-step walkthrough of the exact prompt to use for your AI COO to get started today