Productivity like a Pro! The Planner’s Dilemma: Action, Information, and Finding Your Flow
Sep 3, 2025
Uncover the delicate balance between action and information in personal planning. Explore how tailored routines can boost productivity while remaining flexible. Learn to distinguish between actionable tasks and mere information, enhancing your task management strategies. Discover the power of simplicity in productivity tools, emphasizing a tool-agnostic approach that fosters clarity. Lastly, see how effective planners can transform workload management for professionals, turning chaos into streamlined success.
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Methodology Before Tool Labels
- Tool labels (checklist, subtask) mean different things across apps and confuse people.
- A methodology-first approach removes ambiguity and guides consistent implementation.
Why Tom Prefers Checklists
- Tom uses a checklist in Sunsama because he cannot mark the whole routine complete while subtasks auto-complete.
- He prefers to see unfinished items remain visible rather than have them auto-checked.
Paco's Subtask-First Routine
- Paco uses subtasks as routines because he treats the parent task as a container and subtasks as actionable steps.
- He hides or shows subtasks to compare them visually with other time blocks during daily planning.