Explore the critical role of delegation in leadership and productivity. Discover the five stages of delegation and the '85% rule' to improve outcomes. Learn how strategic focus can enhance team efficiency, using a mountain-climbing analogy to navigate leadership challenges. Gain insights into effective training techniques like shadowing and the importance of clear communication. Lastly, embrace a culture of learning from mistakes while fostering accountability in teams.
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Quick takeaways
Effective delegation empowers teams to perform tasks independently, fostering growth and innovation beyond traditional methods.
Leaders face an initial 'delegation curve' where delegation becomes harder before it leads to greater efficiency and reduced workload.
Deep dives
The Importance of Delegation
Delegation is essential for effective leadership and overall business growth, particularly when a leader feels overwhelmed by their responsibilities. A personal anecdote illustrates the exhaustion that can come when one person tries to manage multiple functions, leading to burnout. Recognizing the need to delegate is just the starting point; the real challenge lies in the actual process of delegation and overcoming the instinct to reclaim control when things go awry. Many leaders mistakenly attribute their struggles with delegation to their team’s inability to perform tasks, rather than acknowledging the difficulties in the delegation process itself.
The '85 Percent' Rule of Delegation
Effective delegation doesn’t mean expecting the exact same results as if the task was completed personally; rather, it is deemed successful when the task is completed 85% accurately without the leader's involvement. This 15% flexibility allows room for growth, coaching, and innovation, as it recognizes that others may approach tasks differently. The focus should be on leveraging team strengths and allowing them to create solutions that might surpass traditional methods. Leaders are encouraged to accept that while no one will execute tasks identically, trusting their team can lead to unexpected improvements.
Understanding the Delegation Curve
When beginning to delegate, there is often a challenging period where it may seem like more effort is required than doing the tasks oneself. This 'delegation curve' can lead to frustration when initial attempts at delegation create additional workload due to the time spent training and overseeing tasks. Understanding that delegation often gets harder before it improves is critical to maintaining momentum and preventing return to old habits. By embracing the initial challenges associated with delegating effectively, leaders can achieve greater efficiency and ultimately reduce their workload.
Strategies for Effective Delegation
To ensure successful delegation, leaders should implement structured approaches such as providing clear guidelines and expectations, using shadowing techniques, and establishing escalation points for support. Creating a rubric for tasks and documenting key processes can facilitate smoother transitions when responsibilities are handed off. Feedback should be constructive, focusing on allowing team members to learn through making mistakes while also providing necessary guidance. By utilizing technology, such as recording training sessions, leaders can create valuable resources that empower employees to learn autonomously and build competency in their roles.
On a new edition of Weekend Conversations on the Elevate Podcast, host Robert Glazer and producer Mick Sloan discuss a crucial leadership skill: delegation. Learn why it's necessary for leaders to delegate as they advance, how to delegate in an effective way, and how to learn to let go to free your time for the most important things as a leader.