Ep. 326: Complete Projects Inventory

55 snips

Sep 3, 2025

Discover how to create an accurate project inventory and master your productivity skills. Learn the significance of maintaining an active projects list to reduce stress and enhance clarity. Dive into the importance of clear timelines and differentiating between short-term and long-term initiatives. Explore strategies for balancing personal and professional responsibilities and categorizing tasks effectively. Engage in practical exercises that emphasize continuous learning and effective project management.

Ask episode

AI Snips

Chapters

Books

Transcript

Episode notes

ADVICE

Write Projects As Clear Outcomes

Define a project as a multi-step outcome achievable within about a year and state clearly what done looks like.
Use a verb and a clear desired-outcome phrase so each project answers "what does done look like?".

INSIGHT

Projects List Is The Weekly‑Review Driver

The projects list drives the weekly review by focusing attention and reducing ambient stress.
Reviewing projects asks if you're still committed and what next action moves you toward the outcome.

ADVICE

Use Someday/Maybe To Offload Non‑Committed Items

Move items you are not committed to act on into Someday/Maybe to reduce cognitive load.
Review Someday/Maybe during your weekly review so nothing is forgotten but remains non-committed.

Get the Snipd Podcast app to discover more snips from this episode

Get the app

This webinar recording will assist you in developing a current, complete, accurate, and clear inventory of all your projects -- the outcomes you are committed to finish within the next 12 months.

To watch the entire webinar from July 2025, please visit GTD Connect.

This audio is one of many available at GTD Connect, a learning space and community hub for all things GTD. Join GTD practitioners from around the world in learning, sharing, and developing the skills for stress-free productivity.

Knowing how to get the right things done is a key to success. It’s easy to get distracted and overwhelmed. Stay focused and increase productivity with GTD Connect—a subscription-based online learning center from the David Allen Company. GTD Connect gives you access to a wealth of multimedia content designed to help you stay on track and deepen your awareness of principles you can also learn in GTD courses, coaching, and by reading the Getting Things Done book. You’ll also get the support and encouragement of a thriving global community of people you won’t find anywhere else.

If you already know you’d like to join, click here to choose from monthly or annual options.

If you’d like to try GTD Connect free for 14 days, read on for what’s included and how to get your free trial.

During your 14-day free trial, you will have access to:

Recorded webinars with David Allen & the certified coaches and trainers on a wide range of productivity topics
GTD Getting Started & Refresher Series to reinforce the fundamentals you may have learned in a GTD course, coaching, or book
Extensive audio, video, and document library
Slice of GTD Life series to see how others are making GTD stick
David Allen’s exclusive interviews with people in his network all over the world
Lively members-only discussion forums sharing ideas, tips, and tricks

Note: GTD Connect is designed to reinforce your learning, and we also recommend that you take a course, get individual coaching, or read the Getting Things Done book.

Ready to start your free trial?