What Tools Should We Use To Improve Our Meetings?

What Tools Should We Use To Improve Our Meetings?

I think it takes a team several steps to adapt to a new methodology and mindset. First, the team struggled to understand and apply the simplest events from the Scrum framework. Sometimes we had to repeat the reason for a single event over and over again. Why we are sitting together now and what is the goal of the event? In addition, the team struggled to understand the empirical approach and empirical problem-solving strategy. As time went on, they understood more and more how empirical approaches can help us develop our product better and faster.

The three Phases a Team goes through

But first, let’s go back to the phases we’ve gone through as a team, which I’ve already seen some teams go through.

I always observe that teams go through different phases on their journey to apply the Scrum Framework.

1st Phase

Status — The team is new to agile methodologies and empirical thinking. They have no experience with Scrum and have not yet internalized the agile mindset.
Focus — The team learns the why and looks for appropriate formats and methods to pick up. It experiments with different formats.

2nd Phase

Status — The team has understood the why but has not yet internalized agile values and the agile mindset. It tries to find a way to apply what it has learned well and efficiently. The focus is on living agile concepts, agile values, and organizing events. E.g. How do we want to do planning?

Focus — internalize the agile values, and apply the agile approach. Adjusting the how, how do we make plannings better, how do we make retrospectives better, how do we make reviews better.

3rd Phase

Status - Identifying constraints and adapting habits. Challenging the limiting structures in the organization. Adapting the methods to their advantages. Together we find new ways to live agile values even better and to proceed empirical.

Focus — remembering the why, why do we do Scrum, agile development, empirical approach? Reflecting on the why and the what. Finding your way in line with the framework and agile principles. Challenging the rest of the organization, solving systemic impediments.

First-grade impediments: — Own improvements: Understand the Why and apply concepts “correctly”. Application of methods according to literature and textbook.
Second-grade impediments: — Structural improvement: Simple small adaptation of structures to own needs and beliefs.
Third-grade impediment: — Systemic improvements: Adaptation of systems or system parts and organizational structures to align with higher principles and mindset and to become more efficient and effective on a general level.

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