Nikonomics - The Economics of Small Business

216 - AI SERIES: 20 - How to Turn Any Meeting into Action Items Automatically with AI with Olivia Look

4 snips
Aug 11, 2025
Guest
Olivia Look
In this insightful conversation, automation expert Olivia Look, founder of an agency specializing in streamlining business operations, shares her expertise on using AI to enhance productivity. She explains how Zapier Agents can transform email commitments into actionable ClickUp tasks and automate detailed meeting summaries from Otter AI. Olivia emphasizes the power of simple language for creating complex automations and discusses the AI models that drive these innovative solutions. Discover practical tips to make your meetings more effective!
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ADVICE

Auto-Create To-Dos From Sent Emails

  • Use a Zapier Agent trigger on your Gmail Sent mailbox to detect committed actions.
  • Have the agent check ClickUp and create assigned tasks with a due date if none exist.
INSIGHT

Plain-English Automation Works

  • Olivia Look shows Zapier Agents accept plain-English instructions to build automations.
  • This lets AI make workflow decisions without manual step-by-step mapping.
ADVICE

Insert App Tools At Action Points

  • Add a tool step whenever the agent must perform an action in an app, like creating a task.
  • Olivia Look recommends inserting integrations at those decision points for reliable automation.
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