313 The Accounting Firm Workflow Hack: Postponement
Aug 28, 2024
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Discover how postponement can revolutionize accounting firm workflows by allowing for greater flexibility and accuracy. The discussion highlights the benefits of pre-work during slow periods to surge profitability when demand spikes. Learn about the pivotal role of administrative staff and innovative tools like Liveflow that boost operational efficiency. Additionally, explore redefined efficiency metrics that prioritize high-value tasks, encouraging skill development and effective resource management. Tune in for strategies that can transform accounting practices!
Adopting a postponement strategy in accounting firms allows for enhanced efficiency by delaying finalization until peak demand is identified.
Investing time during slow periods to prepare documentation significantly alleviates pressure and improves workflow during busy tax seasons.
Deep dives
Understanding Postponement in Workflow
Postponement is a strategic approach that involves delaying final steps in a process until the last possible moment to enhance flexibility and accuracy. For instance, a manufacturing facility like Nike optimizes its production by preparing raw materials without finalizing customization until an order is received, thus reducing waste and excess inventory. This method contrasts with traditional workflow practices in accounting firms, where work is often completed from start to finish without accommodating the cyclical nature of workloads. By adopting a postponement strategy, accounting firms can enhance their efficiency, especially during peak seasons, by pushing as much work as possible into pre-work stages.
Addressing Workflow Cycles
Accounting firms often face challenges during busy seasons due to fixed staffing and unbalanced workloads. When firms experience slow periods, staff may become underutilized, causing workloads to stretch unnecessarily. Investing time in slow seasons to execute tasks that will save time during peak periods can significantly alleviate the pressure during busy times. For example, dedicating hours in slow months to prepare documentation can reduce the workload during crucial deadlines, demonstrating that utilizing time wisely can lead to better overall efficiency.
Enhancing Pre-Accounting Processes
In accounting firms, establishing efficient pre-accounting processes is vital for monthly closings. By compiling a comprehensive list of required documents and gathering them as soon as they become available, firms can avoid the last-minute rush that often leads to errors and inefficiency. Utilizing lower-skilled staff for these gathering tasks can allow professional staff to focus on more complex issues. By streamlining this process and ensuring that all necessary information is easily accessible ahead of time, firms can significantly improve their month-end close operations.
Early Tax Preparation and Client Engagement
Tax firms can benefit from initiating client document requests and gathering preparatory materials before the start of the tax season. By sending out explicit request lists in advance, particularly for returning clients, firms can minimize stress during peak periods and avoid project bottlenecks. This proactive approach not only enhances client communication but also streamlines the overall process by distributing workload more evenly throughout the year. Gathering this information earlier allows firms to better manage their busy season constraints and ensures that they are well-prepared to handle the influx of demands during tax time.
🫠Are you stuck in a legacy firm? Over 100 progressive firms are looking for accountants like you on Jason’s job placement platform: https://jason.careers/
🗣️ Continue the discussion on social! Twitter https://twitter.com/JStaatsCPA LinkedIn https://www.linkedin.com/in/jstaats/ YouTube https://www.youtube.com/@jasoncpa
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