Supercharged Agency Growth Over 250% with an Effective Hiring Structure with Samir Balwani | Ep #632

Have you hit a growth ceiling? Looking to supercharge your agency growth? Eager to learn from someone who grew over 250% in three years? In this episode, our guest shares his against-all-odds journey of growing his agency by over 250% for the past three years. He pulls back the curtain on how investing in personal growth, seeking support, and building a senior leadership dream team helped propel this growth. From perfecting their hiring structure to clearly defining each new role, you’ll learn their step-by-step blueprint for scaling successfully. He also stresses the importance of investing in communities, coaches, and your own development as an agency leader. Discover how to get urgent insights on shattering growth barriers from someone who’s been in the scaling trenches. It’s time to spark your agency's growth story.

Samir Balwani is the founder of QRY, a paid media agency specializing in helping e-commerce brands grow predictably and profitably. They help clients with paid search, social media, and whatever they may need to buy. Check out Samir's previous interview, where he talks about employee happiness and productivity.

In this episode, we’ll discuss:

• Navigating rapid agency growth.
• Setting up an effective hiring process to supercharge your agency growth.
• How a supportive community can expand your business mindset.

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Sponsors and Resources

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Mixing Agency and Startup Mindsets

Samir had the luxury of working on the agency side as well as the startup side at a large enterprise. This is why he places himself in between “accidental agency owner” and carefully planning this move to own an agency.

Working at American Express, he realized the top brands had figured out the best results come from hiring true subject-matter experts. A creative agency would focus on making the most beautiful brand product; On the other hand, a media buying agency would focus more on numbers and performance scores. That interplay ultimately leads to the best results.

This is why he advises clients against hiring a full-service agency. “You really want that back and forth to get the best results for your business,” he says. This is what he set out to do for mid-size businesses. He didn’t realize at the time he would end up creating an agency. However, the second he realized the business he was building, he focused on creating a ten-year plan for success. In this sense, his client-side experience with agencies was very useful in helping him set up his own agency for success.

Very early on he started structuring a senior and leadership team, investing in sales and marketing, focusing on a niche, and all elements he knew were key to reaching his goals.

How a Clear Long-Term Plan Helps Supercharge Agency Growth

Thinking in the long term is a key part of actually reaching your goals. It means you’ve sat down to consider what you want in 10 years or 20 years' time. This focus helped Samir clarify the agency’s mission and vision and the next steps for that to become a reality. With a success plan already in place early on, Samir had the tools to identify the next stage the agency was moving towards and what he would need to do to push his agency through the next goal. This involved careful thought around hiring his senior team, which he knew would free him up to focus on agency marketing like content creation and podcast interviews.

Growing Pains at Warp Speed: Navigating 250% Agency Expansion

Growing 250% in just three years may sound scary for most. Fortunately, Samir had no idea what was about to hit him when it all started.

He and his team thought they were prepared and had solved many things ahead of time. However, they would soon learn they were not nearly as prepared as they thought. The years of rapid growth were a real lesson in prioritization and preparing agency processes. Ultimately, this got them to a point where the agency will now continue to steadily grow without so much effort.

Thinking back, the biggest challenges included blowing past the growth stage gates most agencies go through. All agencies will go through different growing pains at different points of their growth. $250K in revenue will present different challenges than $1 million in revenue. In his case, his agency grew so fast that the issues kept changing as they were still trying to solve them.

Pro tip on team management: When you’re growing that fast there’s always a new fire; and without any time to slow down, how can you make sure you won’t burn out your team? Samir made sure to hire an HR person early on to establish an efficient hiring system, performance reviews, and all elements that would help the agency maintain its reputation in the market.

Defining Roles, Metrics & Reviews: A Formula for Efficient Hiring

An important reason people usually struggle with senior leadership hires is unrealistic expectations. If you hire someone expecting them to solve certain problems and you find yourself telling them how to solve those problems, then it’s not a very successful hire. Samir prefers to trust his senior leaders are experts in their fields. He asks them to draw out a 30-60-90 plan and lets them get right to it. “I have never not been surprised by the output when we give the team autonomy to do things the way they want to do them,” he assures. Or, as Jason suggests, assign outcomes not tasks. Sometimes the team knows better!

But how to get the right people through the door in the first place? Samir gives all the credit to his culture team and clarify on each role. Basically, they’ve clearly defined every role they hire in terms of responsibilities, core KPIs, and quantitative and qualitative feedback. In fact, they don’t hire anyone unless they have a training plan, a clearly outlined role definition, and planned performance reviews. Having all this in place before starting the interview process allows them to be more efficient in their search.

Expanding Your Worldview to Help Trace the Path to Success

Being a business owner can be quite lonely at times. Not a lot of people can understand the ups and downs of it. For Samir, being able to talk to other entrepreneurs about this experience can be redeeming at times. In fact, one of his first investments was an executive coach, after recognizing he needed to tell someone what he was dealing with and get helpful feedback. In this sense, he found great value in joining mastermind groups with fellow entrepreneurs. This provided a supportive community to share experiences and learn from others facing similar challenges.

These groups offer the opportunity to hear viewpoints from a diverse range of people, even those outside of their industry. After all, success leaves clues so being around other agency owners and taking pieces from their growth path can help you build your own silver bullet. That’s why curiosity is one of their core values at his agency and something they work hard to instill in every team member.

Going Back to Basics in Business

Many agency owners undervalue the importance of their books and how clean they should be. This is the only you'll have a clear understanding of your business. Samir’s very first hire was an outsource CFO and it was critical in setting up the business for success. He always knew their cash flow, which clients were profitable or not, and if they needed to raise their prices. This is why he recommends all agency owners focus on the fundamentals and financial backing that comes with it as a key to success.

Do You Want to Transform Your Agency from a Liability to an Asset?

If you want to be around amazing agency owners who can see what you may not be able to see and help you grow your agency, go to Agency Mastery 360.  Our agency growth program enables you to take a 360-degree view of your agency and gain mastery of the 3 pillar systems (attract, convert, scale) so you can create predictability, wealth, and freedom.