How to Be Awesome at Your Job

1039: How to Stop Wasting Time on Email with Randall Dean

Mar 10, 2025

Randall Dean, known as The E-mail Sanity Expert®, is a time and email management guru with over 25 years of experience. He shares practical strategies for transforming your inbox into a productivity powerhouse. Discover the best time-saving investments for email management, how to prevent unread emails from overwhelming you, and effective keyboard shortcuts that can save hours. Learn to minimize distractions and take control of your correspondence, enhancing your overall productivity.

42:46

Episode guests

Randall Dean

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Episode notes

Podcast summary created with Snipd AI

Quick takeaways

Implementing a systematic triage approach to processing emails can significantly reduce inbox clutter and enhance productivity.

Utilizing software features like automated signatures and alerts is crucial for streamlining email communication and managing workload effectively.

Deep dives

Understanding Email Consumption Habits

Many professionals are spending an excessive amount of time on emails, with some reporting between three to six hours daily. Interestingly, less than 5% of these individuals have received any form of training on efficient email management, leading to a significant lack of productivity strategies. As a result, most people find themselves engaged in low-quality communication, merely skimming through hundreds of messages rather than crafting thoughtful responses. This situation indicates that there is a dire need for effective email training to transform how we approach our inboxes and manage our time.

Intro

2min

Mastering Email Efficiency

15min

Mastering Email Management

9min

Mastering Gmail: Unlocking Efficiency with Keyboard Shortcuts

2min

Maximizing Email Efficiency

9min

Maximizing Productivity Through Email Management and Organization Tools

5min

Boosting Productivity Through Focus

4min

Randall Dean shares practical tips for taming an overwhelming inbox.

— YOU’LL LEARN —

1) The best time-saving investment you can make

2) How to keep unread emails from flooding your inbox

3) The inbox shortcuts that’ll save you hours

Subscribe or visit AwesomeAtYourJob.com/ep1039 for clickable versions of the links below.

— ABOUT RANDALL —

Randy Dean, The E-mail Sanity Expert®, author of Amazon bestseller Taming the E-mail Beast, is an expert on time & e-mail management and the related use of technology. For 25+ years his humorous and engaging programs have given attendees key strategies on better managing their time, e-mail, apps & technology.

• LinkedIn: Randall Dean

• YouTube: Randy Dean, MBA, CVP: The E-mail Sanity Expert(R)

• Get a free copy of Randy’s e-book by visiting his Contact Form and writing down Pete or Awesome in the “How did you hear about us?” field!

— RESOURCES MENTIONED IN THE SHOW —

• Book: A World Without Email: Reimagining Work in an Age of Communication Overload by Cal Newport

• Book: Getting Things Done: The Art of Stress-Free Productivity by David Allen

• Book: Clutter's Last Stand: It's Time To De-junk Your Life by Don Aslett

• Past episode: 647: Cal Newport: How to Break Free from Your Email Inboxn

— THANK YOU SPONSORS! —

• Earth Breeze. Get 40% off your subscription at earthbreeze.com/AWESOME

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