Brooks Duncan, The Paperless Guy, discusses transitioning into a paperless lifestyle, benefits of digital space, hybrid notebooks, and the launch of The Paperless Security Guide. Topics include defining paperless, keeping track of digital files, workflow systems, and digital-analog tools.
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Quick takeaways
Going paperless involves finding a balance between digital and paper notes for increased productivity.
Maintaining document security in a paperless environment requires choosing encrypted cloud services and implementing strong password practices.
Deep dives
The Impact of Effective Communication
The podcast episode explores the speaker's experience with a MasterClass on effective communication, highlighting the profound impact it has had on both work and personal conversations. The speaker emphasizes how the right words at the right time can make a significant difference. The MasterClass platform is praised for offering exceptional content and the opportunity to learn from world-renowned experts. The importance of personalized learning, boosting confidence, and applying practical advice is emphasized.
The Benefits of Meal Planning
The podcast episode discusses the importance of meal planning, highlighting its role in preventing disorganization during dinner time. The benefits of meal planning include saving time and money, reducing stress, and freeing up mental space. The Plan to Eat website and mobile apps are recommended as helpful tools for organizing and creating meal plans based on dietary preferences and schedules. Additionally, the automatic generation of organized shopping lists streamlines the meal planning process and contributes to overall organization and peace of mind.
Reimagining Paperless Productivity
The podcast episode features an interview with Brooks Duncan of Document Snap, who offers a unique perspective on paperless productivity. He suggests that going paperless does not necessarily mean eliminating all paper but instead being mindful of what is used and kept. Duncan advocates for finding a balance between paper and digital note-taking, scanning and organizing documents, and incorporating cloud services for accessibility and synchronization. He emphasizes the importance of finding a system that works for individuals and offers tips on starting the transition to a paperless workflow.
Ensuring Security in a Paperless World
The podcast episode addresses concerns about the security of going paperless and offers insights on maintaining document privacy. It discusses the importance of choosing cloud services that encrypt data at rest, ensuring documents remain secure even if accessed. The benefits of password managers, like 1Password and LastPass, are highlighted, emphasizing the need for strong password practices such as two-factor authentication. The podcast also announces the launch of a comprehensive paperless security guide by the speaker, providing in-depth advice on privacy, backups, encryption, and data restoration.
Brooks Duncan from DocumentSnap (a.k.a. The Paperless Guy) is this week’s guest on The Productivityist Podcast. We talked about many things, but primarily focused on the idea of backing up and going paperless.
Brooks sets things straight on the concept of going paperless, which often people think means just not using paper at all. He also recounts how he fell into the paperless lifestyle, and how people can also choose to do the same with theirs. Brooks and I walk through the process of easing into the paperless life, its benefits, as well as recommended apps to help us all transition into this lifestyle.
On this episode, we discussed:
Brooks’ definition of ‘paperless’ and when did he decide to explore the paperless life.
The best way of keeping track of the digital files upon switching to paperless.
The framework / system / sample workflow to get it from paper to digital.
Brooks’ thoughts the rise of digital-analog hybrid notebooks.
What were the benefits of the digital space as well as its disadvantages and security.
The launch of the second version of The Paperless Security Guide.
Related Links
DocumentSnap
Evernote Scannable
The Productivityist Podcast 52: Everything Evernote with Andrew Sinkov
Slice Planner
Rocketbook Wave
Titan: The Life of John D. Rockefeller, Sr. by Ron Chernow
Paperless Security Guide
Brooks Duncan (@documentsnap) | Twitter
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