The Productivity Show

Weekly Planning System: Manage Multiple Roles & Priorities

30 snips
Jan 7, 2026
Feeling overwhelmed with multiple responsibilities? Discover practical planning strategies that help you manage your time effectively. Learn the importance of automating recurring tasks to lighten your cognitive load and create mental space. Gain insights on scheduling dedicated thinking time to enhance your creativity. Front-load your week to allow for flexibility and handle the unexpected. Challenge yourself to streamline one task and carve out 30 minutes for deep thought this week!
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ADVICE

Formalize Recurring Tasks

  • Automate obvious recurring tasks by putting them on your calendar or setting recurring to-dos.
  • This frees mental RAM so you can focus on creative work and bigger projects.
INSIGHT

Mental RAM Is Lost To Untracked Routines

  • Keeping recurring items in your head consumes valuable decision-making capacity and creativity.
  • Formalizing routines converts that mental checklist into usable cognitive space.
ANECDOTE

Overloaded By Mental Checklists

  • Tam Pham recalls being overwhelmed trying to track recurring tasks mentally.
  • That stress led him to formalize routines and regain creative bandwidth.
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