251: Highly Recommended: My Favorite Planner Routine

This week, I want to share the daily planning routine that is working better for me this year than anything I’ve ever done. 

Figuring out how to approach time when it seems that there is never enough can make a big difference in how you feel about your day, and that’s why I think a simple thing like a planner routine that feels really helpful is worth sharing. I’ve recently been digging into productivity for The Lighthouse, and I listened to Ali Abdaal’s wonderful book Feel Good Productivity and took James Clear’s masterclass on building habits. They both helped me understand why my planner routine works well for me, and why I think it can work well for you too.

At the start of this year, I knew I wanted to incorporate a few new things into my week, but I didn’t want them to feel overwhelming. I wanted to drink more water after years of ignoring it, try to create a gratitude practice that felt simple and doable, and really focus my energy on work projects that I care about. Little by little, I figured out how to help myself with all of these things with my 5 minute planner routine at the start of each day.

The first thing I do when I see the column with my new day is to draw six little water glasses down toward the bottom, and fill in the first one since I’m newly motivated to drink a glass of water the moment I come downstairs to the kitchen. This also reminds me to fill my water bottle and put it by my desk. If I’m going to take a walk or do kettlebells for 20 minutes that day, I put that next to the water with a little checkbox to remind me.

Above that I draw three colorful hearts and write in three things I’m grateful for that have happened lately. Though I don’t write a lot, I try to think carefully and specifically about what was so meaningful about these things so I really put my focus there. 

Then I go up to the area where I write my plans for the day and I pick out ONE really important thing I want to get done and I write that first. That is what my focused work time is going to go to, the very first thing I’ll work on with my freshest uninterrupted energy. It’s the thing I absolutely want to make serious progress on by the end of the day. It is never, ever answering emails. 

After that I write in other priorities, trying to keep email down a few rungs of the list, because I don’t want email to drive my work energy for the day. I like to check it once and clear it out as much as possible, and then move on. Honestly, I almost never check off all of the other priorities from a single day, but I work my way down and get through what I can when I have focused work time. 

Finally, I add all my meetings, family commitments, and errands into time slots throughout the day. I try to brain dump whatever might worry me in the back of my mind, so I know everything is there for me to do throughout the day and there’s nothing else to keep track of.

After five minutes, I’m done and I have my day lined up in a way that feels clear and good to me. I’ve assigned different tasks to different parts of the day, prioritized what is really  important to me, and set myself up for success with new habits that matter to me. 

Whatever your priorities are, taking five minutes at the start of the day to intentionally block your time, choose a key task to work on, and build in new habits you’re trying to focus on in - as James Clear suggests - an easy and obvious way -  can help make them happen! That’s why today I want to highly recommend you consider a plan for your planner in 2024, and maybe even swipe mine. 

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