46. The Rapid Refill: 3 Simple Strategies to get Booked Out

In episode 46, Gerda shares three simple, high-impact strategies to quickly fill open appointments - without slipping into '911 marketing'.

You’ll learn how to pair consistent, foundational marketing with smart, rapid-response tactics that protect your margins, support your team’s billables, and get clients the care they need now.

Gerda breaks down exactly how to run an effective client recall, reactivate current but inactive clients, and strategically shift bookings to weekly where appropriate - all with scripts, guardrails, and practical tips drawn from real-world implementation in her group practice.

In this Episode, you will learn (among others):

• How to use a Client Recall Email to bring past clients back - ethically and effectively.
• How to run an Inactive Client Report, spot red flags, and stop clients falling through the cracks.
• How to make the Weekly Booking Shift in order to build momentum, reduce clinician load, and stabilise cash flow.

Who This Episode Is For:

• Allied health practice owners who need fast, ethical ways to fill the diary without panic marketing.
• Practice Owners who want simple systems for client re-engagement, clinician accountability, and sustainable billables.
• Practice owners looking to balance proactive marketing with reliable 'rapid refill' levers they can pull any week of the year.

Tune in for a super practical, ready-to-use strategies that help you fill appointments quickly, while building a practice you can’t stop smiling about.

Ready to transform your practice with Clarity, Confidence & a roadmap for success...? If so, book your spot at the 2026 Blueprint Planning Session right HERE.

Connect with Private Practice Success & Gerda here:

• Would you like Gerda's help in growing your practice? Step 1 is to complete this short form HERE. Gerda will personally go through your answers and will respond asap.
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• Email Gerda directly at gerdam@private-practice-success.com
• Order your hard copy of Gerda's book, The 7-Figure Practice HERE.
• Ready to work with Gerda? Send in your details HERE and she will be in touch.