A nonprofit project spiraled from a 25-hour estimate to the realization of complex challenges. The speaker turned to ChatGPT for 'vibe coding,' effectively problem-solving through collaboration with AI. This approach not only saved time but enhanced flexibility in adapting to client feedback. Insights on the transition from traditional web development to innovative solutions showcase the power of AI in project management. Ultimately, a 30-hour project resulted in a satisfied client and a lesson on the importance of proper scoping.
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question_answer ANECDOTE
Underscoping Nonprofit Project Challenges
Joe Casabona underestimated the nonprofit project needing a WordPress portal with no-code tools.
Assumptions about tool capabilities caused scope creep and unexpected complexity.
volunteer_activism ADVICE
Verify Tools & Engage Users Early
Always verify software capabilities before scoping your project; don't assume features exist.
Properly understand workflow by engaging primary users early to avoid surprises.
question_answer ANECDOTE
ChatGPT Saves the Project
ChatGPT code generation rescued Joe's project from doubling in time and complex coding.
Vibe coding involved iterative problem describing and solution testing with AI assistance.
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I'll be honest—I don't officially do web development anymore. But when a nonprofit asked for help, I thought I could knock out a simple WordPress portal in 25 hours using no-code tools like Zapier and Advanced Custom Fields. Boy, was I wrong.
What started as a straightforward project quickly turned into a nightmare of under-scoping and tool limitations I never saw coming. Zapier didn't work with WordPress custom post types the way I expected. Advanced Custom Fields still requires custom coding for Gutenberg blocks after seven years. Google Sheets automation had quirks I'd never encountered. It was starting to look more like 60 hours, not 25.
That's when I reluctantly turned to ChatGPT for help—and it completely saved my butt. Instead of writing custom code from scratch or going back to the client with double the budget, I started "vibe coding." I'd describe the problem, ChatGPT would write the solution, and we'd iterate together. It wrote nearly 2,000 lines of code for me, handled complex features I would've needed premium plugins for, and let me stay flexible when the client requested changes.
The result? A 30-hour project instead of 60, a happy client, and a reminder that sometimes the tools we resist most can be the ones that save us.
Vibe coding can be a massive force multiplier, even if you're not a developer—ChatGPT walked me through everything and cut my project time in half
Always scope projects more carefully by testing tool limitations upfront, especially when assuming "obvious" features exist (spoiler: they often don't)
AI coding made me more flexible and agreeable to client requests because I wasn't emotionally attached to hand-written code
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