Nine To Noon

How workplace emails can land workers

Nov 11, 2025
Ainsley Palairet, Director of FixHR and expert in workplace HR practices, dives into the perils of digital communication in the workforce. She highlights how small businesses often lack HR safeguards, making them vulnerable to messaging mishaps. Ainsley emphasizes that inappropriate comments can slip through unmonitored chats and cautions against ranting or using emojis in emails. The discussion also covers serious consequences, like grievances triggered by screenshots under the Privacy Act. Ainsley urges clear communication policies to protect both employees and employers.
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INSIGHT

Small Businesses Are Exposed Online

  • Small business owners often inherit HR policies and lack time to tailor them to modern digital communication risks.
  • Without in-house HR or legal teams, inappropriate messages can fly under the radar until a serious complaint arises.
ADVICE

Set Messaging Rules At Onboarding

  • When onboarding, give clear do's and don'ts about messaging and keep work channels for work topics only.
  • Choose the right channel and hold sensitive conversations face-to-face rather than in chat or email.
ADVICE

Pause Before You Send

  • Pause before you hit send and avoid putting venting or rants in writing on work platforms.
  • Do not assume emojis mean the same to everyone and avoid overly personal emojis from managers.
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