Today I’m digging into why I don’t recommend managing your to-dos inside Google Tasks or Apple Reminders—even though they’re handy and even show up in your calendar.

The short version: they lock every task into the same tiny time block, which hides how long your work will actually take and muddies your sense of capacity.

Google Tasks vs. Apple Reminders isn’t the core issue—the real problem is that both ignore duration, so your calendar can’t reflect reality.

We walk through:

How a digital calendar plus flexible time blocking gives you the clarity you want: when you’ll do it, how long it will take, and whether it fits with everything else – and Google Tasks and Apple Reminders do not
Using your calendar to break big items into bite-sized steps (e.g., renewing a license or sending a birthday card) and spread them across time – again, Google Tasks and Apple Reminders do not really allow for this
Why accurate capacity planning beats “15-minute task tiles” for reducing stress and avoiding overcommitment.

Links you might enjoy:

🌿 Free 5-Day Time Management Program Get five short, practical video lessons packed with realistic strategies to help you manage your personal and professional life with more clarity and calm.

📱 Follow me on Instagram Get bite-sized, real-life time management tips for working women—like reminders to set mail holds before travel, anonymous day-in-the-life calendars from other professional women, and behind-the-scenes looks at how I manage my own time.

✨ The full Bright Method™️ program If you're ready for a full time management system that's realistic, sustainable, and dare I say… fun, check out the Bright Method program. It's helped hundreds of professional women take back control of their time—and their peace of mind.

115. Apple Reminders & Google Tasks: Why I Don't Recommend Managing Tasks with Them