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Getting Things Done

Ep. 236: The Art of Balancing Predefined Work

Dec 6, 2023
The podcast explores the art of balancing predefined work with unexpected tasks. They discuss the importance of communication protocols and different types of notes in meetings. David shares how to get others to adopt GTD. They also talk about the benefits of paper planners and note-taking.
24:07

Podcast summary created with Snipd AI

Quick takeaways

  • Setting clear protocols and expectations with team members for email response times can help manage a large volume of emails effectively.
  • Balancing urgency and priorities requires sticking to planned commitments and evaluating the significance of each email before dedicating time to it.

Deep dives

Managing Email Overflow with GTD

In this podcast episode, the speakers discuss the challenge of managing a large volume of emails and provide insights on how to effectively review and process them. They emphasize the importance of setting clear protocols and expectations with team members regarding email response times. They suggest that individuals should review their emails similar to how they review physical mail. The speakers highlight the importance of having a trusted system to capture and organize important emails, such as printing them out and placing them in a pending basket. They also discuss the value of taking selective and meaningful notes during meetings and the benefits of using paper and pencil for note-taking. The speakers mention the significance of having a personalized approach to note-taking and processing information based on individual work styles and preferences.

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