Multiply Your Time With Delegation (Without Losing Control) (TPS556)
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Apr 14, 2025
Discover the art of effective delegation and how it can transform your productivity. Learn about the 70% Rule, which redefines ‘good enough’ and encourages empowering others. Hear personal stories on overcoming challenges in delegation, especially with virtual assistants. Find out the best approaches for outcome-based leadership that foster innovation. Plus, explore practical tips on identifying what to delegate and who to involve in your projects for maximum efficiency.
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question_answer ANECDOTE
First Delegation Experience
Brooks Duncan's first delegation experience involved promoting a junior team member.
This forced him to delegate tasks he previously handled, marking his initial foray into delegation.
question_answer ANECDOTE
VA Experiment
Inspired by Tim Ferriss's 4-Hour Workweek, Tan Pham hired a virtual assistant (VA) for various tasks.
He treated it as an experiment in offloading work, even if he could do it faster himself.
volunteer_activism ADVICE
Delegate Outcomes
Delegate outcomes, not just tasks, for better results and less micromanagement.
Define the desired result and let the person figure out the how.
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In 'The 4-Hour Workweek', Timothy Ferriss presents a step-by-step guide to 'lifestyle design', encouraging readers to question the traditional notion of retirement and instead create a lifestyle that prioritizes freedom, adventure, and personal growth. The book teaches how to outsource life tasks, automate income, and eliminate unnecessary work using principles like the 80/20 rule and Parkinson’s Law. Ferriss shares his personal journey from a corporate workaholic to a location-independent entrepreneur and provides practical tips and case studies to help readers achieve similar results. The book emphasizes the importance of focusing on high-value activities, taking 'mini-retirements', and living life to the fullest in the present rather than deferring enjoyment until retirement.
Who Not How
Dan Sullivan
Benjamin Hardy
In 'Who Not How', Dan Sullivan and Dr. Benjamin Hardy introduce the 'Who Not How' framework, which challenges the traditional 'how' mindset by encouraging readers to ask 'who' can help achieve their goals. This book teaches how to delegate tasks effectively, find experts who can handle specific challenges, and create transformational relationships. By adopting this mindset, readers can free up time, build supportive teams, and achieve their biggest goals while maintaining personal freedom and reducing burnout.
Delegation is one of the most powerful tools in productivity, but many people either avoid it or do it wrong.
In this episode of The Productivity Show, we explore how to delegate the right way—so you can multiply your time, empower others, and still maintain high standards. You’ll learn when to delegate, what to delegate, and how to build systems that scale your output without creating chaos. Whether you’re a solopreneur, a team leader, or just trying to get more off your plate, this episode will show you how to do it better.
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The Productivity Show 
Our top 3 productivity resources 
Why time arbitrage might just change your life 
Not all delegation is created equal—here’s why 
The 70% Rule that redefines ‘good enough’ 
Delegation isn’t just smart—it’s an investment 
A mindset shift that makes the 70% Rule click 
Not sure what to delegate? Start here 
The best people to pass things off to—and why