Productivity systems can be categorized into adding capabilities, reducing pain points, and speeding up tasks, with the impact of speeding up tasks on output and quality being minimal.
In academia, it's important to focus on producing valuable work rather than appearing busy, as busyness doesn't always equate to productivity and dedication.
Postdoctoral positions provide autonomy and flexibility, so it's okay to feel less busy and enjoy the focus on producing high-quality work.
Deep dives
Different Categories of Productivity Systems and Tools
Productivity systems and tools can be divided into three categories: those that add capabilities, those that reduce pain points, and those that speed up common tasks. Adding capabilities refers to acquiring a tool or system that enables you to do something work-related that you couldn't do before. Reducing pain points involves finding ways to eliminate or minimize activities that you dislike or find draining. Speeding up common tasks focuses on using technology or techniques to make routine tasks more efficient. While the first two categories can be valuable, the impact of the third category, speeding up tasks, on actual output and quality of work tends to be minimal.
The Importance of Focusing on Value Production
In academia, there can be a perception that being overwhelmed or constantly busy is a sign of productivity and dedication. However, this is not necessarily true. It's important to focus on producing valuable work rather than simply appearing busy. Utilizing time efficiently and finding innovative ways to eliminate pain points can lead to better outcomes. Being aware that academia may have a cultural tendency to value perceived busyness can help alleviate concerns of not meeting those expectations. Instead, emphasizing the quality and impact of the work produced should take precedence over busy work.
Embrace the Autonomy of Postdoc Positions
Postdoctoral positions are known for their autonomy compared to other jobs. It is normal to feel less busy or tired in such roles, and it is okay to enjoy that autonomy. Postdocs often have flexibility in managing their time and should not feel pressured to invent busyness or overload themselves to match the perceived level of work in other fields. Embrace the fact that postdoc positions allow for a more focused approach to research and take advantage of that time to produce high-quality work. Ultimately, the impact and value of research publications are what matter most in academia, not the appearance of busyness.
The Appeal of Productivity YouTube Videos
Productivity YouTube videos that showcase the process of organizing and using different tools can be visually and cognitively appealing. They provide a sense of satisfaction as viewers see various components coming together into a cohesive whole. However, it is important to recognize that these videos represent just one avenue of productivity and may not be applicable to everyone's circumstances.
Finding Balance in Research and Writing
Professional writers often prioritize the quality of their work over the efficiency of their research process. They develop a gut feeling for when they have gathered enough information and it is time to start writing. This intuition is cultivated through experience and feedback. For independent writers, it can be helpful to simulate the pressure of professional deadlines or involve others to maintain a balance between thorough research and timely writing.
Productivity YouTube is filled with breathless videos about optimizing systems and squeezing every ounce of speed out of your common habits. But does all of this efficiency really end up improving the quality of the most important things you produce? In this episode, Cal takes a deeper look at the different ways that productivity systems and tools can help your professional life, separating the boring but effective from the exciting but over-hyped.
Below are the questions covered in today's episode (with their timestamps). Get your questions answered by Cal! Here’s the link: bit.ly/3U3sTvo