Ep. 324: Taming Non-Work Tasks
Deep Questions with Cal Newport
Multi-Scale Planning with Task Boards
Summary: Manage time-sensitive projects by incorporating them into a multi-scale planning system. Include these projects in quarterly plans, break them down into smaller tasks on a task board, and allocate time for them in weekly plans. Use task boards to track obligations and review them during weekly planning. Insights:
- Multi-scale planning involves quarterly/semester plans, weekly plans, and daily time blocks.
- Task boards are tools for tracking obligations and should be reviewed when making weekly plans. Time-sensitive projects can fit into quarterly plans, and their sub-tasks can be managed on a task board.
- Special columns can be created on a task board for large projects. This helps track sub-tasks and allocate time efficiently during weekly planning. Proper Nouns:
- Quarterly Plan/Semester Plan: Longer-term plans that provide a high-level view of projects and goals.
- Weekly Plan: Shorter-term plans derived from the Quarterly/Semester plan, used to schedule tasks and make progress on projects.
- Task Board: A visual tool for managing tasks related to projects. Columns can be dedicated to specific projects and used to track sub-tasks.
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